Job Information
WESTERN MUNICIPAL CONSTRUCTION INC ADMINISTRATIVE ASSISTANT in BILLINGS, Montana
The Administrative Assistant / Receptionist will provide administrative support to the Office Manager, Project Manager, Estimator, and other Construction Management staff. Assist staff with communicating with vendors and clients. Responsibilities and Duties * Answer incoming phone calls and respond to emails in a professional manner * Execute clerical and general office duties including filing, data entry, copying, ordering office supplies, errands and other administrative tasks for special projects as requested * Assist with Accounts Payable and other general accounting tasks * Booking travel / hotel arrangements for staff and crews * Prepare forms such as service agreements, subcontracts, bid proposals * Act as a point of contact for vendors and subcontractors * Maintain Projects in Progress and Projects Completed Lists * Update and maintain company resumes for key personnel * Order Office Supplies / facilitate copier maintenance / paper refills * Errands such as FedEx drop off * Update Phone List & Projects List * Employee Packets * Compile Manuals Qualifications Excellent computer skills (A MUST) Dependable and reliable (A MUST) Experience in the Construction Industry Excellent spelling, grammar, and writing skills Skilled with Microsoft Office, especially Excel Skilled with Adobe Acrobat Ability to plan and see the "big picture" Excellent organizational and time-management skills Outstanding communication and negotiation abilities Excellent problem-solving ability A team player Ability to work in a fast-paced environment Strong attention to detail Ability to work independently and in a team environment