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Bureau of Land Management Administrative Officer in Billings, Montana


The Montana/Dakotas BLM is seeking a dynamic and energetic individual to join the team serving as an Administrative Officer in the Montana State Office, Division of Support Services. This position is located in Billings, Montana. Information about the Billings area can be found at: Billings Chamber of Commerce. We expect to fill one vacancy at this time; however, additional positions may be filled from this announcement if they become available.


This position serves as the Branch Chief of the Branch of Business and Fiscal Services responsible for planning, organizing, directing, and coordinating the business management and support activities.

The incumbent is responsible for performing a variety of duties including, but not limited to, the following:

Responsible for a major portion of the administrative workload and responsibility of day-to-day financial and administrative matters.

Prepares and presents briefings; composes presentation drafts, for a variety of administrative activities. Develops policies and procedures for all office and administrative functions.

Responsible for control of recurring reports and portions of reports, as well as feeder reports, to other elements of the district and division.

Collects and compiles statistical and progress data in connection with management, operating budget, or other studies.

Advise managers of changes in administrative regulations and policies by higher authority, which affect the operation of the division.

Provides coordination in formulating and recommending general policies and procedures to accomplish result required by higher authority. Identifies critical issues early for timely and effective action to be taken.

Gathers data concerning problem areas; reviews documents, files, and reports; developing spreadsheets.

Serves as liaison and coordinates all aspects of the division's personnel actions with the servicing personnel office.

Provides oversight and management on training and travel budgets, manpower usage and predictions, and reports.


Conditions of Employment


You must meet all qualification requirements within 30 days of the closing date of the announcement. In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements - please be sure to include this information in your resume. No assumptions will be made about your experience. Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement or vacancy questions. In addition, your responses to the questions must be adequately reflected in your resume. GS-13: You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the GS-12 grade level in the Federal service. Specialized experience for this position includes: having supervised a staff, including assigning and monitoring work and project status, and completing performance appraisals; provided information and assistance to management on administrative and program management procedures in areas of facilities, personnel management, and budget, and provided expert advice in at least two of the aforementioned areas; managed an enterprise's annual budget; conducted independent evaluations of administrative functions and recommended process improvements; developed and maintained working relationships with other organizations or major components within your organization; trained, mentored, and motivated others. There is no substitution of education for specialized experience at this grade level. Specialized Experience: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, this experience must have been equivalent in difficulty and complexity to the next lower grade level of the position to be filled. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level, in the normal line of progression for the position being filled. Physical Demands and Work Environment: The work is primarily sedentary, generally performed in a well-lighted and ventilated office setting, with occasional trips to meetings and field offices.


See qualifications section.

Additional Information

E-Verify: DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit

Driver's License: You must possess a valid automobile driver's license at the time of appointment and at all times during their appointment in this position.

Smoke Free: Government facilities are required to provide a smoke free environment for their employees. Smoking will be permitted only in designated areas.

Telework: The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis. The selectee may be allowed to telework with supervisor approval.

Confidential Financial Disclosure Report: If selected for this position, you will be required to complete a Confidential Financial Disclosure Report, OGE-450 within 30 days of reporting to duty. You will be required to provide this information annually.

Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 90 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP.

Tax Law Impact for PCS: Moving expenses reimbursement is a taxable benefit. However, the Federal Travel Regulation 18-05 issued by General Services Administration has authorized agencies to use the Withholding Tax Allowance and Relocation Income Tax Allowance to pay for "substantially all" of the increased tax liability resulting from the "2018 Tax Cuts and Jobs Act" for certain eligible individuals.