Montana Veteran Jobs

Montana State University Billings is a preferred employer in the region-WE WANT YOU!The following are reasons why you should join our team:•Work-life balance•Holidays-10 paid holidays per year and 1 Floating Holiday•Vacation- 15 days per year (New Employees to 10 years; after 10 years the accrual rate increases)•Sick Leave - Earned at an accrual rate of .0416125 for each hour in pay status.•Employee and Dependent Tuition Waiver•Opportunities to engage in professional development opportunities•Committed to employee wellness and access to a robust Employee Assistance Program•Medical Benefits that are robust and affordable•Visit MUS Benefits to learn more about our benefit package includingoMedical, Vision, and Dental oLife Insurance and Long Term Disability are incorporated into our benefits. oLearn more about our retirement benefits at MUS Retirement. •Opportunities for career growth and a variety of career paths•Campus vibrancy- coffee shops, FREE attendance to MSUB concerts, athletic events, and lectures, access to recreation center, library, etc.•Beautiful campus environment that features our MSUB Mile walking pathThis position will assume extensive oversight related to the departmental budget including external funds, payroll, purchasing, catering and personnel/HR functions. May also include some student advising and providing administrative support to faculty members. Will be actively involved in making key departmental decisions in conjunction with the ASC Director and Leadership team. This position is 1.0 FTE based on a work schedule of 40 hours per week.The Operations Coordinator ensures the effectiveness of administrative, technical, personnel, and clerical work for the Academic Support Center. Assists faculty, staff, students, and employers in understanding the department’s services and resources. Responsible for ensuring the department follows all MSUB guidelines and policies, as well as departmental staff following all internal ASC policies. This position will compile reports and perform all budgeting and reconciliation for the ASC. This position provides accurate and helpful information to current and potential students, and the public. Will act as a liaison between students and staff across campus interfacing with students and providing accurate redirection and in-depth knowledge of campus departments and resources.Perform and direct a wide variety of administrative/operations functions within the ASC such as processing hiring documentation, event coordination, creating or editing correspondence, overseeing multiple work schedules, organizing and maintaining paper and electronic files, reconciling bills, running and formatting reports, and providing more complex information to internal and external patrons. Will oversee all ASC Front Desk Associates, as well as providing a leadership presence for all ASC temp and student employees. DUTIES and RESPONSIBILITIES: •Directs all ASC front desk/first point-of-contact operations within the ASC •Assists the leadership team with departmental scheduling and tracking student/tutor appointments made through EAB Navigate •Provides leadership guidance and support for all ASC student and temporary employees •Point of contact for programs and partnerships with multiple MSUB departments, including athlete tracking, Educational Talent Search/Upward Bound •Participates in search committees and interviews for potential ASC employees as needed •Performs departmental purchasing, supply tracking, and maintaining stock of goods and materials utilized in the ASC •Organizes all catered events in the ASC and partner events with other MSUB departments •Pays the department’s bills, tracks ASC expenses and keeps accurate records •Approves timesheets and reviews for incorrect or inconsistent information, acts as departmental liaison with Payroll department •Runs monthly budget reports, including all departmental indexes and any other department expenses •Processes Electronic Personnel Action Forms and related hiring paperwork for all departmental staff •Hires, trains, and supervises front desk staff for daytime, evening hours, and absences (with approval and collaboration of ASC Director) •Reserves rooms for staff, students and personnel for their study groups, departmental meetings, events held in the ASC and classroom use •Collaborates with multiple departments on campus QUALITIES: •Ability to establish effective working relationships with employees, other departments/agencies, and the general public •Ability to exercise independent judgment when the occasion arises regarding processes and policies •Ability to maintain confidentiality of records and information •Ability to represent the department and the University with a high level of professionalism Education Required:•High School Diploma and 5+ years of general office/clerical experience and/or equivalent combination of education and experienceExperience Required:•Excellent interpersonal, written, verbal communication, customer service and public relations skills•Experience gathering and analyzing data and evaluating solutions and alternatives to determine and effectively provide final recommendations•Experience in organizing and prioritizing simultaneous work assignments to meet deadlines while maintaining strong attention to detail•Strong computer skills, including experience with Microsoft Office•Supervisory experience, preferably in a dynamic, customer service-oriented environmentEducation Preferred:•Associate’s degree or higher and 3+ years of general office/clerical experienceExperience Preferred:•Experience in the field of Higher Education•Working knowledge of computerized student record information system (Banner)•Technical knowledge of the key programs utilized by MSUB and the ASC (such as EAB Navigate)Montana State University Billings is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.Montana State University Billings makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU Billings provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Human Resources Office, Montana State University Billings, 1500 University Drive, Billings, MT 59101-0298, 406-657-2278, employment@msubillings.edu.MSU Billings Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Billings Website: http://www.msubillings.edu/humres/eeos.htmTO APPLY: https://employment.msubillings.edu/postings/7110

Montana Jobs