DOWL Production and Quality Control Manager (Project Controller) in Billings, Montana
This position will assist the Division Managers and Project Managers with key operations, pursuit development, staff coordination, and business development tasks. The duties of this position are very analytical, evaluative, interpretive and dynamic in nature.
Essential Duties and Responsibilities
Work collaboratively with multi-disciplinary teams
Perform a variety of meeting-related assignments, such as: coordinate, attend, prepare summaries, and prepare meeting materials, including presentations, agendas, and meeting collateral
Monitor project schedule, budget, and deliverables
Maintain project records and documentation, including action item/decision logs
Disseminate project information to team members
Create, update, and manipulate excel spreadsheets and PowerPoint presentations
Perform a variety of meeting-related assignments such as: coordinate and attend meetings; prepare summaries; prepare meeting materials, including, presentations, agendas and other meeting collateral
Record key decisions and track to completion action items resulting from meetings or other communications
Assist Division Managers with tracking and development of Business Development and pursuit opportunities
Successful management of communications between client, DOWL, and/or subconsultant staff
Help Manage QA/QC process, including editing/proofing, scheduling internal reviews, and tracking progress/completion
Keep project directory organized and help monitor staff in utilizing the proper procedures, educate staff on standards
Assemble and submit project deliverables with DOWL and subconsultant staff
General administrative work which will include, but not limited to: getting mail, adding postage to outgoing mail, delivering mail, answering phones, monitoring lobby and greeting clients, setting up meetings, and ordering food.
Performs other related duties as assigned
Bachelors' degree with 5 years of related work experience or a High School Diploma/GED and a minimum of 10 years’ relevant experience doing similar type of work.
Advanced proficiency with Microsoft Office Suites (Outlook, Word, Excel)
Advanced proficiency with Adobe Writer
Advanced proficiency proofing and editing documents with high level of accuracy
Excellent time management skills (setting priorities/organizing; attention to detail and handling multiple projects at once)
Previous assistant project manager or project manager experience
Basic mathematical calculations
Demonstrated ability to work in a cooperative manner, to communicate effectively with co-workers, and to work productively and skillfully in a fast paced, client service-oriented environment
Ability to commute between offices or drop off items with clients, if required
Ability to assist with the preparation scopes and budgets
Previous experience working with engineering and consulting terminology, preferred
Previous experience working with ODOT in a similar role, preferred
Work independently with minimal oversight to complete pursuit development and business development tasks
Follows established procedures; exercises independent judgment on administrative projects under broad minimal management direction
Needs approval for deviation from standard operating procedures
Ensures proper conformance with DOWL standards and helps create/inform these procedures
Prepares and implements process-improvement recommendations
Accountable for administrative performance on projects and for successful completion of assigned project tasks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to finger, handle, or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)