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DOWL Project Controller 1 in Billings, Montana



The Project Controller 1 provides task management and support to project managers, office managers, and project staff primarily on project-related administrative functions. Project duties typically include set-up and maintenance of electronic project files and documentation, meeting support, monitoring schedules, labor budgets and deliverables, maintaining action item/decision logs, preparation and/or review of written correspondence, monitoring quality control processes and procedures, preparation of scope, schedule, and budget documents, editorial review of technical reports, and transmitting project deliverables to clients and teaming partners. The Project Controller 1 may also assist with office-related overhead and administrative support functions as needed. The person in this position is expected to exercise a strong work ethic, demonstrate a desire to learn and grow, and have excellent organizational and communication skills. A Project Controller is expected to work well with others, absorb and apply constructive criticism, and seek guidance from more experienced members of the team as necessary.

Job Responsibilities and Duties

To be successful in this position, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


  • Microsoft Office (Outlook, Word, Excel, PowerPoint) - Proficient

  • MS Project - Basic

  • Projectwise, Newforma, Deltek Vison, UKG, Bluebeam - Proficient

Technical Expertise

  • Displays an intermediate understanding of project-related technical fundamentals

  • Communicates effectively about technical terms and topics with project staff

  • Seeks to understand unfamiliar technical concepts as necessary

Teamwork, Communication, and Leadership

Demonstrates proficient communication and collaboration skills in both a leadership and supporting role. Interacts with clients, teaming partners, and contractors in a professional manner. Takes responsibility for personal results and proactively seeks to support others in need.

Project Schedule and Delivery

Supports development of project schedules. Coordinates the on-time submittal of technical work products and deliverables. Transmits, receives, and files project information according to data management policy. Schedules/attends project meetings as needed. Coordinates staffing resources as requested.

Understanding Scope and Budget

Demonstrates strong understanding of work breakdown structure, billing rates, fee breakdowns, DBE targets, and scope formats for multiple client types. Organizes the preparation of scope and budget documents that meet project needs and expectations under supervision. Monitors project financials, burn rate, and earned value as requested.

Business Development, Marketing, and Industry Standards

Demonstrates a basic, working understanding of general industry terminology and concepts in order to facilitate effective communication with project managers, team members, and clients.

Client Interaction

Frequent client communications. Serves as a company ambassador at industry functions, conferences, and other events. Builds rapport with clients and teaming partners during project assignments and business development interactions.


Other duties as assigned.

Level of Work/Accountability

Provides advanced levels of support to project managers and project staff as assigned. Supports project planning, organization, scheduling, communication, and performance monitoring with limited oversight. Duties may also include marketing support, as assigned.

Supervisory Duties


Education and/or Experience

  • Bachelor's Degree required

  • Years of experience required: 4 years (0 years as a PM)

  • Years of experience required with advanced degree: 3 years (0 years as a PM)

    Certificates, Licenses, Registrations

  • PMP Preferred

  • Must have a valid driver’s license and a good driving record

    Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand, walk, and use hands. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Geographical locations are taken into consideration with respect to compensation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)