Bureau of Reclamation Secretary (OA) in Billings, Montana
Summary This position is located in the Missouri Basin Regional Office. The incumbent will serve as Secretary providing administrative support (e.g., small purchasing, receptionist, travel arrangements and vouchers, credit card processing, timekeeping, official correspondence, budget tracking) to the HR Group, and managing the Personal Identity Verification (PIV) Credentialing Center. This announcement replaces BOR-22-11439722-MP-OPM. If you applied under that announcement, you must re-apply here. Responsibilities Serves as primary administrative support for the Personal Identity Verification (PIV) Credentialing Center by enrolling, updating identity cards credentials, obtaining fingerprints, etc. for Federal employees in the area. Supports the assigned group by coordinating and monitoring administrative work and ensuring office practices and procedures are established, properly communicated and consistently accomplished. Operates a computer with various software programs, including WORD, Excel, etc. for generating management reports, timekeeping, correspondence, etc. Makes all travel arrangements and prepares travel vouchers for all office employees. Finalizes official correspondence using correct grammar, spelling, etc. Tracks budget for Human Resources Group and completes small purchases for office supplies, services, and materials as needed using federal charge card. Handles personally identifiable information (PII) information and adheres to high confidentiality requirements. Requirements Conditions of Employment Qualifications In order to qualify, you must meet the experience requirements described below. Your resume must clearly describe your relevant experience. To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level in which you are applying: MINIMUM QUALIFICATIONS: This position requires a qualified typist who can type at least 40 words per minute. SPECIALIZED EXPERIENCE: In addition to the minimum qualification requirements, applicants must have one full year of specialized experience comparable in scope and responsibility to at least the GS-06 grade level in the Federal service (obtained either in the private or public sectors) performing at least three (3) of the following: 1) drafting and preparing official correspondence in conformance with regulations, grammar, and format; 2) maintaining time and attendance; 3) making arrangements for travel and completing travel vouchers; 4) organizing and maintaining files and records; 5) managing calendars and schedules based on knowledge of supervisor's availability and workload, including scheduling or re-scheduling as necessary; or 6) purchasing supplies, materials and equipment. TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 is required to meet the time-in-grade requirements for the GS-07 level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted) Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service). Time-in-grade requirements must be met by the closing date of this announcement. Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement. Your resume MUST contain hours worked per week and the dates of employment identified in months and years. If your resume does not contain this information, your application will be marked as incomplete, and you will not receive consideration for this position. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s). Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies". Education There is no substitution of education for experience at the grade level of this announcement. Additional Information Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire This is a Career/Career-Conditional appointment. Physical Demands: The work is primarily sedentary. Occasional travel is required. Working Conditions: The work involves minimal risks and observance of safety precautions typical of office settings. The Bureau of Reclamation has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval. Incentives may be authorized. This JOA will be used for current and future vacancies, as applicable. Some offices may offer relocation, recruitment, or student loan repayment incentives. Applicants are encouraged to request incentive information, if selected. Interagency Career Transition Assistance Program (ICTAP) or Career Transition Assistance Program (CTAP): For information on how to apply as an ICTAP or CTAP eligible see http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position.