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Job Information

Montana State University 4-H Foundation Administrative Associate in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 22015

For questions regarding this position, please contact:

Todd Kesner at 406.994.6816 or

Classification Title Admin Assoc III

Working Title 4-H Foundation Administrative Associate

Brief Position Overview

Great position offering administrative support to the Montana 4-H Foundation!

Position Number 4M0884

Department Extension 4-H

Division Extension

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary Minimum $15.00 hourly, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

General Statement

The goal of the Montana 4-H Foundation is to help 4-H members by raising private funds, managing financial resources and partnering with Montana State University Extension to fund educational opportunities for Montana 4-H youth, volunteer leaders, and staff.

Duties and Responsibilities

  • Maintain current and accurate financial records for the 4-H Foundation.

  • Provide regular financial reports and process distribution of funds.

  • Database management.

  • Manage daily office operations.

  • Provide customer support to the public and county level administrative assistants in relation to the programs and operations of the 4-H Foundation.

  • Organize and coordinate logistics for 4-H Foundation meetings, programs, and functions.

  • Organize logistics of appeals and reports requested by the Executive Director.

  • Manage annual merchandise sales.

  • Supervise student workers.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Knowledge of business management and operations.

  • Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.

  • Demonstrated attention to detail and ability to self-correct.

  • Demonstrated competency with Microsoft Office software (or similar), especially Excel and Word, and ability to learn new software programs.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Social Media and promotional experience.

  • Proficient with QuickBooks.

    The Successful Candidate Will

  • Knowledge of accounting procedures and bookkeeping practices.

  • Knowledge of database systems.

  • Ability to accurately process financial information and to communicate orally or in writing with faculty, staff, and administrators.

  • Keep up to date on all upcoming 4-H activities and events in order to respond to questions and requests.

  • Ability to effectively communicate in written and oral format.

  • Ability to organize and prioritize multiple tasks.

  • Ability to perform basic office functions.

  • Ability to grow in the position and enhance operational procedures.

  • Ability to maintain and improve customer service.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Number of Vacancies 1

Desired Start Date Upon completion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on October 19, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples ( .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: ( .