Job Information
Montana State University Accounting Associate IV in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 25082
For questions regarding this position, please contact:
Peggy Kastella
(406) 994-5731
peggy.kastella@montana.edu
Classification Title Accounting Assoc IV
Working Title Accounting Associate IV
Brief Position Overview
Great opportunity in the Office of Sponsored Programs for a dynamic candidate with exceptional multi-tasking and organizational skills. The Accounting Associate IV in the Office of Sponsored Programs ( OSP ) advances the research mission of MSU by coordinating key aspects of the pre-award and post-award functions at OSP . As an accounting associate, the incumbent will provide direct financial and accounting support to a fast-paced central office within an exciting environment.
Position Number 4M0647;4M0636
Department Office of Sponsored Programs Admin
Division Office of Research and Economic Development
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Starting $24.50 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Office of Sponsored Programs serves as the central administrative entity responsible for approving research proposals to federal, state and private sponsors for external research funding and implementing awards resulting from these proposals, including associated regulatory and financial requirements.
Duties and Responsibilities
Extensive knowledge and understanding of federal, state, private and university regulations governing research funding is required. While this area of expertise is narrowly focused, if successful the impact on the MSU research community is increased grant funding along with enhanced compliance with relevant rules and regulations.
Coordinating set-up of new grant awards and related matching funds; create electronic and paper records for new grant awards and maintain those records through the life of the grant utilizing Banner and electronic OSP applications. Includes managing award notification email process, reconciliation, file closeout and archiving.
Review and monitoring of institutional expenditures on sponsored programs funds to ensure budgetary compliance.
Review and monitoring of institutional expenditures on both sponsored programs funds and facilities and administrative funds to ensure budgetary compliance.
Oversight in processing a wide variety of administrative and financial approvals required by OSP .
Accounts payable processing including pre-audit review and release payment via BPAs and Chrome River on all research related funds in accordance with federal, state and private rules and regulations, with specific emphasis on federal acquisition regulations and procurement laws to ensure financial compliance.
Verify and process in Banner all payroll correction forms submitted by the MSU departments for all activity on sponsored project and facilities and administrative (F&A) funding.
Application of Electronic Personnel Action Forms ( EPAF ) in Banner on sponsored programs and facilities and administrative (F&A) funded positions.
Matches, reconciles and applies payment for all sponsored program funding utilizing the correct detail codes (includes check deposits, wire transfers, inter unit journals vouchers and letter of credit) as well as documenting into our E-grants system.
Verify and process finance expenditure correction forms and journal vouchers submitted by the MSU departments for all activity on sponsored project funding.
Required Qualifications – Experience, Education, Knowledge & Skills
A Bachelor’s degree in Accounting, or an equivalent combination of education and/or experience.
Progressively responsible experience in accounting or related field.
Demonstrated experience using personal computers and various software such as word processing (Word), spreadsheets (Excel), databases (Access), presentations (PowerPoint), Outlook and Internet.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience with fiscal software in a large organization (i.e. SCT Banner software, Banner Web and Financial Reports).
Experience complying with Higher Education auditing procedures, operating procedures.
Familiarity with state and federal regulations including OMB Uniform Guidance Circular.
Experience working effectively with a broad range of constituencies such as university administrators, faculty, staff, students, and funding agencies.
The Successful Candidate Will
Demonstrate excellent customer service skills for various customers, both internal and external to the organization.
Demonstrate an in-depth understanding of accounting procedures, to gather, analyze and summarize data and make recommendations.
Demonstrate ability to exercise sound judgment in decision making and interpreting and applying policies and procedures with a diverse set of tasks
Accomplish many diverse tasks in a high demanding environment, with numerous interruptions, while maintaining a professional demeanor and positive approach.
Demonstrate excellent verbal and written communication skills; communicate effectively with employees, students and the public, both in person and over the phone.
Demonstrate self-motivation and ability to follow through, independently, on tasks and projects to completion.
Demonstrate competence and maintain confidentiality, while processing information with a high degree of accuracy and close attention to detail.
Represent the Office of Sponsored Programs and Montana State University in a professional and courteous manner.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 2
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on September 11, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.