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Job Information

Montana State University Accounting Associate Manager in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 21195

For questions regarding this position, please contact:

Kathy Jahnke at 406-994-6774 or

Classification Title Accounting Assoc Mgr

Working Title Accounting Associate Manager

Brief Position Overview

This position provides oversight and management of University Services fiscal and audit activities, including accounting, inventory, purchasing, billing, and property management. University Services has diverse budget, accounting and financial needs, funding requirements, and software applications that support a varied group of business needs.

Position Number 4M0106

Department Facility Services

Division University Services

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Salary range $22.000 - $25.200 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

General Statement

University Services is comprised of Facilities Services, Campus Planning Design & Construction and Safety & Risk Management. These departments deliver a broad range of essential, cost-effective, and professional services to MSU’s students, faculty, staff, and broader constituencies. University Services Budget & Fiscal Management Division plans, implements, manages and controls the financial-related activities for the organization.

This position reports to the University Services Budget & Fiscal Management division responsible for developing and maintaining University Services funds, analyzing and projecting budget information which provides decision support for university and departmental administrators, state agencies, the Board of Regents, the Legislature, and the Governor’s Office. University Services includes Facilities Services, Campus Planning Design & Construction and Safety & Risk Management.

This position manages University Services fiscal and audit activities to assure related accounting and audit activities are in compliance with university, state and federal rules and regs and departmental business practices; oversees the fiscal activities for a wide range of fund types; develops reports for planning, budget, accounting and analysis functions; performs advanced trend analyses; interprets and disseminates results to appropriate audiences; analyzes efficiency of operations; makes recommendations for process changes and develops proposals for their improvements; assists with implementation of new and improved processes; performs related duties as required.

Duties and Responsibilities

  • Oversee University Services fiscal and audit activities for a diverse range of business centers that encompass General Operating funds, Designated Funds, Unexpended Plant, and Project Funds.

  • Review departmental financial activity to assure transactions are reasonable, appropriate and necessary; accurately classified and distributed to internal and campus departments; and support documentation is accurate.

  • Provide the internal audit control function for purchasing, inventory, accounting and capital asset management assuring all university, state, federal, and departmental requirements are met.

  • Assist Managers in the interpretation of financial activity so that informed business decisions can be made.

  • Lead and manage a team of accountants, sustaining an effective, high performance team that provides excellent customer service to client departments.

  • Provide instruction and answer questions relating to accounting procedures and serve as liaison between University Business Services and management areas.

  • Identify fiscal issues, provide alternative solutions, and resolve problems.

  • Maintain and troubleshoot accounting and budget systems & processes.

  • Assemble, manipulate and/or format data and reports that assist in the review, analysis, and interpretation of financial information.

  • Utilize various software applications, such as spreadsheets, relational databases, statistical and graphics packages to assemble, manipulate and/or format data and reports that assist in the review, analysis, and interpretation of financial information.

  • Participate in the design, modification and implementation of accounting, budget, inventory, purchasing and business-related systems that support University Services business enterprises to assure compliance with applicable rules and regulations, financial information is meaningful, and accounting operations and the flow of financial information is efficient, effective and auditable.

  • Follow information security best practices and University security policies.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree in Accounting, Business Management, or a related field and/or progressively responsible accounting experience or an equivalent combination of relevant education and experience.

  • Demonstrated work experience applying generally accepted accounting principles to business practices.

  • Demonstrated ability generating reports and analyzing and interpreting financial activities.

  • Demonstrated experience communicating financial data to a diverse group of constituents.

  • Demonstrated work experience supervising, planning, coordinating, and directing work activities of employees.

  • Demonstrated competence reviewing, evaluating and monitoring employee work activities and performance.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Demonstrated high level of competency using various software such as spreadsheet, and report generation packages; working knowledge of Microsoft Excel is highly preferred. (Please list software used and examples of use.)

    The Successful Candidate Will

  • Consistently exercise initiative and good judgment while prioritizing workload to meet deadlines with minimal supervision.

  • Communicate effectively both verbally and in writing.

  • Maintain confidentiality of records and information.

  • Represent the department and MSU to others in a professional and courteous manner.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Number of Vacancies 1

Desired Start Date Upon completion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on July 15, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples ( .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: ( .