Montana State University Accounts Payable Financial Manager in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19167

For questions regarding this position, please contact:

Katie Matzinger, katie.matzinger@ montana.edu, Phone: (406) 994-7508.

Classification Title Financial Mgr

Working Title Accounts Payable Financial Manager

Brief Position Overview

Lead a team with impact across the Bozeman as well as statewide affiliated MSU campuses. The Accounts Payable Financial Manager leads the accounts payable function for MSU, managing compliance and providing excellent customer service for on-campus departments as well as outside vendors. Year-end 1099 tax reporting is performed for all four affiliated campuses.

Position Number 4M0592

Department University Business Services - Accounting Services

Division University Business Services - Financial Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $26.53 - $28.11 per hour, commensurate with experience, education, and qualifications. Rate of pay will be determined by the staff compensation plan. For questions contact recruitment@montana.edu.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

University Business Services (UBS) provides accounting and business services for all components of Montana State University (MSU). UBS works to ensure that MSU business transactions are conducted and reported efficiently, effectively, and in accordance with all applicable regulations, policies, and procedures.

The Accounts Payable Financial Manager ensures that University expenses comply with university, state and federal regulations and audit requirements, ensures the integrity of the University’s expense records and balances, and manages the Accounts Payable module of the University’s accounting system. The Manager also ensures appropriate IRS information reporting is accomplished.

The Accounts Payable Financial Manager uses independent judgment in making determinations as to allow-ability of expenses, IRS classification and tax treatment, and reviews other accountants’ work for accuracy and final approval.

Duties and Responsibilities

The Accounts Payable Financial Manager is responsible for managing the accounts payable function and systems for Montana State University, and performing IRS 1099 reporting for all campuses statewide. This position will manage staff and oversee the performance of audit and accounting duties in support of the accounts payable function which include but are not limited to:

  • Controlling the schedule and workflow of the staff and processes supporting the payment and auditing of all expenses on the MSU campus, the Montana Agricultural Research Centers, Montana Extension Service, and Fire Services Training School.

  • Advising and monitoring the accounts payable processing and reporting for the Billings, Great Falls, and Northern campuses.

  • Developing processes for and guiding staff in their performance of accounts payable auditing and processing.

  • Developing, implementing and monitoring changes which ensure the accuracy and integrity of vendor records.

  • Ensuring that proper internal controls are in place to prevent fraud.

  • Using accrual-based accounting theory, ensure that proper cutoff of expenses between years is attained.

  • Developing campus-wide policies and processes that ensure proper routing and tracking of transactions and documents within and between UBS, central offices and other University departments.

  • Developing and implementing enhancements to systems and processes for increased efficiency and accuracy.

  • Training and supervising staff to develop and maintain skills and expertise.

  • Communicating with faculty, staff and administrators to make determinations as to the allow-ability of expenses in unique circumstances.

  • Reviewing other accountants’ work for accuracy and final approval.

  • Researching issues with vendor statements and payments, resolving accounting discrepancies, composing correspondence as necessary, working with the State of Montana, outside banks, and vendors in a professional manner.

  • Training of staff throughout campus who are authorized to expend funds, including PIs on grants, departmental and deans’ office personnel.

Ensure accurate IRS reporting for MSU and affiliated campuses:

  • Using a deep knowledge of IRS regulations and IRS worker classification laws, research and determine appropriate payment vehicles for employees and contractors.

  • Using tact and diplomacy, ensure that the requester (PIs on grants, faculty, administrators, accountants, departmental personnel, others) are counseled as to the appropriate method to hire and pay for services.

  • Ensure that 1099s are accurately filed for the vendors requiring such reporting, again using a deep knowledge of the complex IRS tax laws and reporting structure.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree in accounting, finance, business or related field or an equivalent combination of relevant education and experience in lieu of a degree.

  • Progressively responsible relevant accounting, accounts payable or business experience.

  • Hands-on experience interpreting, communicating and applying complex laws, regulations, rules and/or policies.

  • Experience with Microsoft Office or comparable software with strong Excel and analysis skills.

  • Demonstrated experience in successful supervision and/or leadership in a team environment.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience with fund or governmental accounting.

  • Experience with a complex accounting or accounts payable system.

  • Experience preparing IRS or other regulatory filings.

  • Certification or advanced degree, e.g., CPA/MBA/CFE.

The Successful Candidate Will

To perform this work, the Manager must have knowledge of accounting theory, preferably an accounting degree; must understand the procure-to-pay process in a complex business system environment, and have the ability to make decisions based on the ‘big picture’. The Manager develops and implements creative solutions that faculty and staff can employ to meet their business needs while remaining in compliance with a myriad of regulations.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed in this description are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date At the conclusion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on December 10, 2018; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disabilityaccommodation/complaintsgrievances.html .