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Job Information

Montana State University Assistant Director of Health Professions Advising in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 24150

For questions regarding this position, please contact:

Hilary Becker at 406-994-1670

Classification Title Program Mgr

Working Title Assistant Director of Health Professions Advising

Brief Position Overview

Advise current and prospective undergraduate and graduate students interested in applying to a variety of health professions programs, such as medical school, dental

school, and PA school.

Position Number 4M0397

Department University Studies

Division Office of Academic Affairs

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $24.388 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

A multi-year program aimed at assisting students in the exploration of, preparation for, and application to health professional schools. The focus is on the academic, clinical, and professional courses required experience to create a well-rounded and competitive application.

Duties and Responsibilities

  • Professional advising for both undergraduate, post-baccalaureate, and graduate students interested in pursuing various health professions.

  • Help coordinate academic advising as well as all advising-related outreach and communications in assigned units.

  • Promote best practices of advising services in assigned units.

  • Implement and assist with campus-wide advising initiatives and assessment.

  • Co-teach HMED course.

  • Assist the Director in facilitating and managing the multi-year process of students’ applications to health professions schools.

  • Facilitate and plan support programs for students (entrance exam study groups, peer advisors and mentors, application help workshops and group advising sessions).

  • Assist in all areas of application preparation for students.

  • Communicating with prospective students and families about Health Professions Advising, MSU Friday’s, prospective student meetings, and other events.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Master’s degree and relevant experience in student advising, career development, and student supervision and/or student services.

  • Experience working with academic curricula, degree requirements, policies and procedures in a higher education setting.

  • Demonstrated knowledge of higher education offices and resources that support student success.

  • Excellent oral and written communication skills.

  • Willingness to work on a schedule that may include occasional evening and weekend commitments.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Master’s degree in a relevant field.

  • Supervisory experience

  • Experience working with enrollment and degree auditing software, such as DegreeWorks, CatCourse, Banner, MyInfo and/or relational database

  • Experience in health professions advising.

    The Successful Candidate Will

  • Be able to train, motivate, and manage others.

  • Promote a culture of inclusion and work effectively with individuals from diverse backgrounds.

  • Possess excellent interpersonal and communication skills (both verbal and written).

  • Have teaching or academic coaching experience.

  • Have an enthusiasm to work with and guide students as they discover and attain their academic and life goals.

  • Possess the ability to create positive rapport and strong working relationships with colleagues both within and outside of the MSU community, including students, administrators, faculty, staff, and health professionals.

  • Possess the ability to troubleshoot problems and have candid and effective conversations.

  • Represent both Advising Commons and the academic unit(s) served in a professional and courteous manner.

  • Actively pursue training and professional development opportunities.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on January 8, 2023 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: