Job Information
Montana State University Compliance Associate in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 25007
For questions regarding this position, please contact:
Brandi Bess
(406) 994-5052
bbess@montana.edu
Classification Title Personnel Assoc II
Working Title Compliance Associate
Brief Position Overview
The International Tax Compliance Associate provides specialized support to the Lead International Tax Compliance Specialist in the areas of taxation of non-U.S citizen payees and compliance with federal and state regulations, University policy, procedures, and standard payroll practices regarding resident and nonresident aliens. Additionally, the position will provide support in the area of immigration documentation/work authorization. Extensive on-the-job training will be provided. The duties of this position are primarily performed in person, but flexibility may be discussed after the probationary period has been fulfilled.
Position Number 4M0307
Department HR Comp Ben Empl Services
Division Administration
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $24.214 per hour, commensurate with experience, education and qualifications. Rate of pay will be determined by the staff compensation plan.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Office of Human Resources projects pride and enthusiasm in supporting the University’s mission and strategic plan by providing professional and dedicated leadership, guidance, and administration of classification, recruitment, payroll, benefits, and employee/labor relations to the Montana State University Bozeman campus, Agricultural Experiment Stations, and Extension Service.
The International Tax Compliance Associate provides specialized support to the Lead International Tax Compliance Specialist in the areas of taxation of non-U.S citizen payees and compliance with federal and state regulations, University policy, procedures, and standard payroll practices regarding resident and nonresident aliens. The position provides support for fringe benefit taxation. The person filling this position will deliver strong customer support and guidance to non-U.S. citizen employees and student payees at MSU -Bozeman in the areas of federal and state regulations pertaining to taxation of payments, international tax treaties, I-9s, and tax-related documents. Training will be provided.
Duties and Responsibilities
Program Administration & Maintenance:
Supports the overall administration and maintenance of the international tax compliance program for Montana State University.
Maintains databases and records ensuring data is up-to-date and accurate.
Tax Compliance Documentation:
- Prepares, processes, and submits documentation related to international tax compliance online, by mail, and in person.
Customer Service & Support:
Handles customer service requests and guides University Business Services, academic departments, individual employees, and outside agencies.
Refers detailed guidance and complex questions to the Lead International Tax Compliance Specialist.
Payroll Support:
Provides payroll support related to tax treaty deductions, and other areas related to international tax compliance.
Required Qualifications – Experience, Education, Knowledge & Skills
Administrative Experience: Progressively responsible administrative or clerical experience in a service-oriented environment.
Software Proficiency: Demonstrated competence in operating personal computers and various software applications, including word processing, spreadsheets, databases, presentations, email, and internet usage. Microsoft Office software is preferred.
Data Management: Ability to gather, organize, and process sensitive and confidential information with high accuracy and attention to detail.
Communication and Information Accuracy: Proven ability to effectively interpret and convey complex information, procedures, and directions in written and verbal formats (in-person, telephone, and business correspondence) to diverse audiences positively and professionally.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience in a human resource environment and/or knowledge of human resource procedures, practices, policies, and laws.
Experience using Ellucian Banner.
The Successful Candidate Will
Effective Communication and Interpersonal Skills:
- Effectively and confidently communicate complex concepts, verbally and in writing, to a culturally diverse audience with varied levels of understanding in one-on-one and group settings.
Confidentiality and Discretion:
- Maintain high professionalism and discretion when handling sensitive and confidential situations and information.
Attention to Detail and Accuracy:
- Demonstrate a commitment to accuracy and thoroughness in all work products.
Adaptability:
- Demonstrate a positive and professional approach while adapting to business practices or work environment changes.
Teamwork and Collaboration:
- Thrive in independent and collaborative work environments, effectively balancing individual tasks with team-oriented projects to foster a cooperative and productive work atmosphere.
Client Service & Initiative
Demonstrate self-motivation and commitment to serving a diverse clientele with varying cultural backgrounds, language skills, and little or no previous knowledge of U.S. government regulations.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Willingness (not required) to become a certified ITIN acceptance agent
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on July 17, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html