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Job Information

Montana State University Continuing and Professional Education Program Manager in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 25010

For questions regarding this position, please contact:

Kim Obbink at 406-994-6550 or

Classification Title Program Mgr

Working Title Continuing and Professional Education Program Manager

Brief Position Overview

The person in this position manages and delivers existing ATO non-credit courses and programs, and develops new non-credit courses and programs to meet ATO’s growth goals.

Position Number 4M1506

Department Extended University

Division Academic Technology & Outreach

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $24.3888 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Continuing and Professional Education Program Manager will work independently and strategically to develop new non-credit courses and programs to meet the growth goals of the Academic Technology and Outreach, Office of Continuing Education and Lifelong Learning.

Duties and Responsibilities

  • Strategically conduct research with MSU faculty and external constituents to assess specific needs and identify potential opportunities for new non-credit programming within the MSU community, the Greater Gallatin Valley, statewide and beyond.

  • Manage and deliver existing ATO non-credit courses and programs.

  • For new non-credit opportunities, the Continuing and Professional Education Program Manager will be responsible for developing course, program proposals and budgets, and managing the implementation and completion of projects while operating in compliance with state law, federal law and University policies and procedures.

  • Responsible for all program logistics and the delegation of associated duties to support staff for successful implementation.

  • Conduct budget development and analysis for new and continuing programs in coordination with BOM and Fiscal Shared Services, approving expenditures, generating income/expense reports from specialized registration software for program and Fiscal Shared Services use, and determining future financial viability.

  • Plan, direct and coordinate the assessment / analysis of Key Performance Indicators (KPI’s) for existing programming and making forecasting recommendations for long and short-term goals and strategies to the ATO Director, Assistant Director and key stakeholders based on this information.

  • Identify and recruit instructors from the MSU pool or from the private sector to teach for courses and programs.

  • Function as the primary lead for planning meetings, establishing timetables, and making recommendations for program implementation.

  • Manage and supervise support staff as appropriate.

  • Demonstrated experience independently managing multiple projects simultaneously along with strong verbal and written communication skills.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s Degree in Education, Project Management or an equivalent combination of education and/or experience.

  • Experience with market analysis and needs assessment for professional education program development and implementation.

  • Proficiency in appropriate computer systems and software programs including spreadsheets and word processing software.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Previous experience working in a higher education environment.

  • Leadership/supervisory experience coordinating and directing the work of others.

  • Masters degree in education or a related field or an equivalent combination of education and/or experience.

    The Successful Candidate Will

  • Knowledge of basic principles of educational program planning.

  • Effective interpersonal and communication skills, both oral and written, to internal and external clients.

  • Ability to prioritize multiple work tasks, meet deadlines, and exercise adaptability to changing priorities.

  • Knowledge of basic marketing and assessment strategies for educational programs.

  • Ability to supervise support staff and assign appropriate duties.

  • Knowledge of general accounting, budgeting, and fiscal management principles, practices and procedures.

  • Knowledge of departmental, University, state and Federal rules and regulations governing record keeping and fiscal management.

  • Ability to manage and design financial spreadsheets, manage databases, research and analyze information, and prepare related reports.

  • Ability to maintain records with a high degree of accuracy and close attention to detail.

  • Ability to gather and interpret information and make sound recommendations.

  • Ability to appropriately handle confidential situations and information in accordance with MSU and ATO Guidelines and Procedures.

  • Identify and hire qualified instructors to teach for various programs while complying with the Federal, state, MUS and MSU policies and procedures.

  • Establish and maintain positive working relationships with co-workers, supervisors, and a variety of other public collaborators.

    Position Special Requirements/Additional Information

  • This position requires working occasionally in the evening or on the weekend.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on July 17,2024 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

EEO Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: