Montana State University Degree Programs and Certificates Specialist in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19197

For questions regarding this position, please contact:

Kathy Marcinko at 406-994-4112 or kathy.marcinko@montana.edu

Classification Title Auditor II

Working Title Degree Programs and Certificates Specialist

Brief Position Overview

The Degree Programs and Certificates Specialist is a key member of MSU’s Graduate School team of committed professionals and is responsible for the review and audit of students’ Programs of Study and records, and certification of graduate students’ degrees. This person interacts with graduate coordinators, faculty, staff, and graduate students with the common goal of helping the student to succeed and maintaining MSU’s high-quality graduate degree programs.

Position Number 4M1809

Department The Graduate School

Division The Graduate School

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Salary range of $20.02 to $24.06 hourly, commensurate with experience, education, and qualifications. Rate of pay will be determined by the staff compensation plan. For questions contact recruitment@montana.edu

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Degree Programs and Certificates Specialist is a key member of MSU’s Graduate School team of committed professionals and is responsible for the review and audit of students’ Programs of Study and records and certification of graduate students’ degrees. This person interacts with graduate coordinators, faculty, staff, and graduate students with the common goal of helping the student to succeed and maintaining MSU’s high-quality graduate degree programs.

Duties and Responsibilities

  • Collaborate with department graduate coordinators, faculty, and administrative staff regarding Graduate School policies and department recommendations.

  • Audit official student records verifying successful completion of degree requirements and officially certify graduate degrees for the University.

  • Communicate with students and departments regarding policy compliance.

  • Assist students regarding their student status, deadlines, program process.

  • Problem-solve with students, faculty, and staff.

  • Approve graduate committee membership, comprehensive examinations and thesis/dissertation defenses, collaborating with faculty, department heads, and the Dean of The Graduate School when appropriate.

  • Review and approve student/department appeals to policy and letters of exception.

  • Ensure compliance of Graduate School, University Graduate Council (UGC), and Board of Regents (BoR) policy.

  • Actively participate in UGC including writing policy proposals, drafting policy changes, assisting departments in preparing and submitting academic proposals, facilitating UGC meetings, serving as a resource to faculty, staff, administrators, and students regarding current GS policy, and advising UGC on policy questions/issues.

  • Review policies and procedures and make recommendations for continuous improvement in graduate degree requirements.

  • Develop, facilitate, and present professional development workshops for graduate students and trainings for faculty and staff.

  • Perform other duties as assigned/requested.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s Degree in a related field or, an equivalent combination of relevant education and/or experience.

  • Demonstrated experience working independently, interpreting policies and procedures, exercising sound judgment, and making consistent decisions.

  • Demonstrated proficiency using personal computers and software, including word processing, spreadsheets, electronic calendars, and e-mail. Microsoft Office Suite strongly preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Possess a Master’s Degree in Higher Education or significant related graduate education experience.

  • Significant experience working independently with clients/constituents: a. Examining, analyzing, and interpreting records, processes, policies, and procedures for compliance with University, state, and federal laws, rules, and regulations. b. Recommending and following-up on changes with applicable personnel.

  • Familiarity with Banner, SAIS, and DegreeWorks or similar university software/relational databases.

  • Familiarity with higher education policies and procedures.

  • Demonstrated experience conducting meetings/trainings in a higher education setting; demonstrated ability to present in front of a large audience.

The Successful Candidate Will

  • Consistently exercise initiative and good judgment.

  • Possess and utilize strong critical thinking skills.

  • Possess strong written and oral communication and interpersonal skills.

  • Establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty.

  • Be detail-oriented, organized and able to prioritize competing demands.

  • Perform work-related tasks in an organized manner and meet deadlines.

  • Possess an aptitude for problem solving, good judgement and self-motivation.

  • Maintain confidentiality of records and information.

  • Represent MSU and The Graduate School to others in a professional and service-oriented manner.

Position Special Requirements/Additional Information

Please address ‘Required and Preferred Qualifications’, as well as ‘Successful Candidate Abilities’ in cover letter.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on or before January 16, 2019; however, applications will continue to be accepted until the position is filled.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disabilityaccommodation/complaintsgrievances.html .