Montana State University Director of Fiscal Shared Services in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19085

For questions regarding this position, please contact:

Heidi Gagnon, (406) 994-4361,

Classification Title

Working Title Director of Fiscal Shared Services

Brief Position Overview

MSU is using a planned, phased approach to implement a Shared Services model that provides core institutional services to all departments of the University. The person in this position will manage and direct the operations of Fiscal Shared Services, which will provide accounting and budget support to client departments, ensuring that client department personnel receive accurate and complete fiscal information and decision support. Fiscal Shared Services will comprise approximately four Branch Managers who will oversee approximately 15 Service Teams. Each of the branches will serve client departments in each of the following areas: academic, student services, administration/institutional, and research/outreach.

If you are an experienced leader with the ability to identify, analyze and improve business process, this is the role for you!

Position Number 4C0094

Department Shared Services

Division Office of VP for Administration & Finance

Appointment Type Professional

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Minimum salary of $80k annually, commensurate with experience, education, and qualifications.

Contract Type MUS

If other, please specify

Recruitment Type Open

Position Details

General Statement

Reporting to the Associate Vice President for Financial Services, and with input from a collaborative work group, the person in this position will be responsible for developing, building and implementing the Fiscal Shared Services (FSS) model on campus. FSS will provide accounting and budget support services to departments and central offices ensuring cross-functional service that supports end users on campus.

Duties and Responsibilities

  • Employ a collaborative, consensus-building approach to develop, lead, implement, and oversee a financial shared services model on campus

  • Utilize and refine the existing client intake process, including workload assessment, budget movement, implementation and documentation of service level agreements, etc.

  • Collaborate with central accounting and other offices to develop and implement a system of internal controls including policies, procedures and standards of practice for the Shared Services teams

  • Develop procedures to ensure that the unit achieves compliance with a wide variety of university, state and federal laws, contractual agreements, policies and procedures.

  • Fully coordinate and communicate status of Fiscal Shared Services to all affected stakeholders

  • Actively participate in systems projects and implementations, including evaluations of new systems and technology tools

  • Maintain a strong strategic outlook with the ability to act as a change agent.

  • Liaise with operational and managerial personnel in client departments to ensure excellent service delivery

  • Hire and/or implement reorganization of fiscal staff to perform FSS functions that may be physically dispersed throughout campus

  • Plan and prioritize the work of Fiscal Shared Services branches and allocate resources as necessary to support campus initiatives

  • Plan and direct continuous process improvement and quality work results, ensuring consistency and best practices are adopted in all branches of the Fiscal Shared Services unit where appropriate

  • Serve as the point of escalation for client departments, ensuring timely and satisfactory resolution of issues.

  • Establish and provide consistent training and processes across FSS to reduce audit risks and increase compliance

  • Establish strategic goals, plans and processes for fiscal shared services

  • Supervise and lead branch managers, ensuring adequate guidance, training and development is provided

  • Develop and review metrics that enable assessment of unit outcomes, implementing corrective action when appropriate

  • Assist branch managers in problem resolution and provide guidance with respect to the development of financial plans for client departments

Required Qualifications – Experience, Education, Knowledge & Skills

  • Master’s degree in Business, Accounting, Finance, or related field, plus five years of relevant work experience, or an equivalent combination of relevant education and experience.

  • Personnel management and supervisory experience.

  • Experience supervising accounting, finance, budget, system implementations and/or similar work in a complex organization.

  • Experience using relevant software, spreadsheets, database and word processing software.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience with project management, process improvement and/or systems implementation.

  • Previous experience in a higher education setting.

  • Experience with a complex administrative information system (Banner or similar relational database).

The Successful Candidate Will

  • Ability to establish and maintain cooperative working relationships with various constituencies, including administrators, co-workers, faculty, and students.

  • Proven aptitude for identifying process inefficiencies, identifying solutions and successfully implementing changes.

  • Excellent management, leadership, interpersonal and organizational skills.

  • Demonstrated experience in fiscal management, accounting and budgeting.

  • Possess an aptitude for problem solving and facilitating the work of others.

  • Demonstrated ability to recognize and maintain confidentiality of sensitive information.

  • Possess the ability to effectively prioritize workload and competing demands

  • Demonstrated ability to respond to rapid change and utilization of new technologies.

  • Have a demonstrated capacity for leadership and exhibit professionalism.

  • Demonstrated skill in collaborative, team oriented problem solving.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date At the conclusion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applicants will begin on September 7, 2018; applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .