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Job Information

Montana State University Division Specialist in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 23307

For questions regarding this position, please contact:

Jennifer Joyce


Classification Title Program Coord II

Working Title Division Specialist

Brief Position Overview

The Division of Student Success ( DSS ) is seeking a highly organized and motivated individual for the position of Division Specialist. The individual in this position will be an integral part of the Division team and will work with students, faculty, staff, parents and off campus partners. This position will serve as the first point of contact for the office, and perform many of the daily operations along with being part of a team of Division Specialists that will bring a support network for work, processes, and engagement. These positions will either report to the Director or to the Assistant to the VP. There is currently one vacant position: Office of Disability Services

Position Number Multiple

Department Division of Student Success

Division Division of Student Success

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE


Benefits Eligible Eligible

Salary $20.49 per hour, commensurate with experience, education and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Division of Student Success delivers nationally recognized student services which facilitate the transformation of student’s lives. We serve the needs of a thriving and diverse community of learners by fostering engagement, personal growth, and leadership to advance students’ academic success. The Division is comprised of 11 units that serve students in many ways. This position will be supporting the Office of Disability Services within the Division.

Admissions –

Registrar –

Financial Aid –

Student Engagement –

Veteran Services –

Disability Services –


Student Wellness Center –

Counseling & Psychological Services –

VOICE Center –

Duties and Responsibilities

  • Provide functional support and project support for the office.

  • Run reports from computer databases to gather. This is not limited to a specific office as this position may provide support for Division-wide projects.

  • Coordinate logistics for events and projects including booking locations, handling refreshments, designing and sending invitations, handling reservations, and gathering/stuffing handout materials.

  • Coordinate communications for the office.

  • Produce print and digital media for the event and potentially for Division-wide events or programs.

  • Maintain and update webpages.

  • Organize and maintain records.

  • Manage calendars for the director, supervisor or other appropriate staff in the office.

  • Schedule and conduct daily meetings.

  • Assist the executive assistant to the vice president by providing support for Division projects and programs.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree or equivalent work experience as an advanced administrative assistant or operations manager for a large, complex organization.

  • Successful experience completing complex tasks independently with minimal supervision.

  • Experience in a professional office setting.

  • Experience providing functional support and project support for a complex office.

  • Coordination of meetings, events or large group meetings.

  • Develop communications to a wide variety of audiences (executives, parents, students, etc).

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Knowledge of MSU policies and procedures.

  • Experience with coordinating or working with fiscal shared services, administration, and human resources:

  • Ability to obtain information from Banner and SAIS web-based reports (including the student module).

    The Successful Candidate Will

  • Demonstrated ability to maintain composure under stressful situation

  • Demonstrated ability to successfully accomplish goals and projects on proscribed deadlines.

  • Demonstrated ability to display sound judgment and independent decision making.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 2

Desired Start Date Upon successful completion of a search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin immediately; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: