Job Information
Montana State University Fiscal Manager in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 24403
For questions regarding this position, please contact:
Jayne Downey
(406) 994-7426
jdowney@montana.edu
Classification Title Finance Professional
Working Title Fiscal Manager
Brief Position Overview
The primary role of this position is oversight and execution of all aspects of the fiscal management for MaPTCC, a $10m, 5-year project, and for the Center for Research on Rural Education ( CRRE ). The Fiscal Manager provides administrative, accounting and reporting functions, supports the project manager and CRRE Director in budgeting and administrative tasks. The Fiscal Manager liaises with MSU’s extensive fiscal and grants management enterprise, which provides professional development and mentorship.
Position Number 4C0444
Department Earth Sciences
Division College of Letters & Science
Appointment Type Professional
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation Exempt from Collective Bargaining
FTE 1.0
Benefits Eligible Eligible
Salary $70,000 annually.
Contract Type LOA
If other, please specify
Recruitment Type Open
Position Details
General Statement
We seek an experienced Fiscal Manager to support grant and project administration for two of MSU’s dynamic public-facing research and service enterprises with combined annual budgets in excess of $4M.
The Mountains and Plains Thriving Communities Collaborative (MaPTCC)’s primary objective is to deliver effective, locally informed technical assistance to increase the capacity of entities committed to energy and environmental justice in EPA Region 8 to successfully identify, apply for, win and manage grants; secure private funding; and build coalitions to amplify their collective power. The mission of the Center for Research on Rural Education ( CRRE ) is to respond to the pressing concerns of small, rural, and remote schools and communities across Montana, the nation, and the world through carefully designed service and research. The CRRE is home to multiple grant funded projects focused on reducing the critical shortage of teachers and counselors in rural Montana and increasing mental health literacy for Montana’s students across the state.
The primary role of this position is oversight and execution of all aspects of the fiscal management for MaPTCC and the CRRE . The iFiscal Manager provides administrative, accounting and reporting functions, supports the project manager in budgeting and administrative tasks. The Fiscal Manager liaises with MSU’s extensive fiscal and grants management enterprise, which provides professional development and mentorship. The Fiscal Manager reports to the Project Manager of MaPTCC and the CRRE Director.
Duties and Responsibilities
In coordination with the Project Manager and CRRE Director, help to prepare budgets and content in support of specific projects and grants.
Manage awarded grants and projects to ensure fiscal accountability, including cost share management, and provide timely and accurate reporting as required by agencies.
Serve as the primary resource for MSU policies and procedures and HR processes including employee on-boarding, contract renewals and funding changes, and the procurement of equipment and services.
Serve as point of contact for internal and external communications.
Support program evaluation and reporting with budgetary data and percentage of effort analysis.
Coordinate and provide logistical support for events, workshops, lecturer series and conferences in support of educational and outreach programs.
Serve as liaison with Fiscal Shared Services for accounting services.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
A record of progressively responsible fiscal management including experience preparing and monitoring budgets and financial reports with a high level of accuracy.
Able to interpret, apply and communicate a wide variety of policies and procedures to students, staff and faculty and analyze complex reports.
Experience using computerized accounting systems, spreadsheets, databases, and word processing software.
Able to organize and prioritize workload and deadlines and handle complex situations while working under minimal supervision.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Master’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
Demonstrated interest in community development, environmental justice and/or clean energy.
Administrative and fiscal management experience in an institution of higher education.
Experience with federal cooperative agreements and large, complex, multi-disciplinary grants and contracts.
Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.
Knowledge of MSU and State of Montana policies and procedures.
The Successful Candidate Will
Work effectively both independently and in a team-orientated manner, under minimal supervision.
Have excellent written and oral communication and interpersonal skills.
Provide evidence of strong decision-making skills and initiative.
Exercise adaptability to changing priorities while maintaining a positive, effective and professional approach.
Develop and maintain effective working relationships with a diverse range of constituents both internal and external to the organization.
Appropriately handle sensitive and confidential information.
Position Special Requirements/Additional Information
This position is contingent upon continued grant funding. A flexible working arrangement may be arranged for the successful candidate.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on July 8, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html