Job Information
Bozeman Health Foundation Development Coordinator in Bozeman, Montana
The Development Coordinator is responsible for supporting the advancement of Bozeman Health Foundation’s mission by managing the office, supporting monthly budget, fund and grant administration functions, providing foundation mail, phone, and email oversight and serving as a resource to team members while supporting foundation operations. Works in close collaboration with foundation team members while providing inspired, accountable oversight of the office and associated business functions. As the liaison to the foundation's board of directors, committees, and related Health System departments, the Development Coordinator will ensure effective communications with and engagement of volunteers and staff.
Position Summary:
The Development Coordinator is responsible for supporting the advancement of Bozeman Health Foundation’s mission by managing the office, monthly financial management, providing foundation mail/phone/email oversight and serving as a resource to team members while supporting foundation operations. Works in close collaboration with foundation team members while providing inspired, accountable oversight of the office and associated business functions. As the liaison to the foundation's board of directors, committees, and related Health System departments, the Development Coordinator will ensure effective communications with and engagement of volunteers and staff.
Minimum Qualifications:
Bachelor’s Degree business, communications, marketing or equivalent job experience
Two (2) years of office management experience preferably in a non-profit setting
Prior experience using Raiser’s Edge Customer Relationship Management or other similar system, Smartsheet, Excel, Axion, Lawson or other similar financial system, and/or Microsoft Office Suite
Preferred: Professional educational coursework in finance and/or development field
Preferred: Non-profit finance, constituent relations, and development experience
Preferred: Healthcare experience
Essential Job Functions:
Serve as the receptionist; enthusiastically and effectively managing phone calls, emails, mail, and visitors.
Manage the office including ordering supplies, maintaining work space, and coordinating with service vendors.
Provide administrative support to the Foundation President.
Schedule and support the Foundation Board, finance committee, and all other committee meetings and functions including taking minutes.
Serve as liaison to the Finance Department ensuring effective budgeting, reporting, and fiscal management.
Process invoices/AP, prepare bank deposits, and meticulously oversee financial activities.
Review census regularly and implement associated stewardship activities.
Onboard new staff including coordination with Information Systems, Human Resources, and Phone Services.
Coordinate scholarships and special giving programs including installation of gift recognition.
Maintain a copious and up to date filing system.
Oversee timely distribution of donor correspondence including birthday and special occasion cards.
Develop strong relationships with Health System team members in support of the foundation’s mission.
Schedule conference rooms and facilitate meeting logistics.
Review and respond to education fund requests.
Assist with projects and tasks as needed to support the entire team.
Leads, teaches, inspires, helps, and consistently demonstrates hospital behavioral standards.
Knowledge, Skills and Abilities
Exhibits a thorough knowledge of standard office equipment and computer applications including RE/NXT or other nonprofit CRM, MS Office, Adobe Creative Suite, Perceptive Content, internet applications, etc.
Exhibits strong interpersonal, verbal, and written communication skills.
Is self-directed; completes assignments accurately, thoroughly, and with minimal oversight.
Demonstrates ability to analyze, organize, and prioritize work while meeting multiple deadlines.
The above statements are intended to describe the general nature and level of work being performed by people assigned to the job classification. They are not to be construed as a contract of any type nor an exhaustive list of all job duties performed by individuals so classified.
77671000 Foundation Administration
Working at Bozeman Health is more than just a job--it's a commitment to caring for the communities of Southwest Montana by being their partner in health and wellness, compassionately delivering the best care for each person, every time. In every role, our employees are inspired by their ability to care for our community and our Culture of Excellence guides each employee to be a high performer, engage in transparent and timely communication, demonstrate dynamic learning and teaching, excel through change, express gratitude and experience joy.