Job Information
Montana State University Fundraising Events and Sponsorship Manager in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 24293
For questions regarding this position, please contact:
Patricia “Tricia” Erikson, patricia.erikson@montana.edu, 406-994-4973
Classification Title Program Mgr
Working Title Fundraising Events and Sponsorship Manager
Brief Position Overview
Museum of the Rockies seeks a dynamic, creative, and organized fundraiser who is interested in the power of events to build community and inspire philanthropy. The Fundraising Events Manager plans and executes all aspects of major development and smaller donor cultivation events at the museum, including the solicitation of event sponsorships. As part of the Development & Membership team, the Manager also helps plan and implement member exhibit openings, other member events, and VIP gatherings at the museum.
Position Number 4C5574
Department Museum of the Rockies
Division Museum of the Rockies
Appointment Type Professional
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Salary starting at $57,000, commensurate with experience, education, and qualifications
Contract Type LOA
If other, please specify
Recruitment Type Open
Position Details
General Statement
Museum of the Rockies ( MOR ) is Montana’s most visited museum. In 2021, the museum received over 226,000 general visitors and served thousands of additional visitors through school, youth, and public programs. MOR is a college-level division of Montana State University, an independent 501©(3) organization, a Smithsonian Affiliate, an accredited AAM museum, and a repository for state and federal fossils. The interdisciplinary museum has one of the finest collections of paleontology in the world and a significant cultural collection from the Northern Rocky Mountain region. Located on a 22-acre museum site, it includes a 120,000-square-foot-facility, the state-of-the-art Taylor Planetarium, the 220 seat Hager Auditorium, Martin Children’s Discovery Center, and Living History Farm, along with an off-site 553-acre paleontology preserve.
MOR is located in Bozeman, MT, one of the country’s fastest growing and prosperous communities. Nestled into the Rocky Mountains, the community offers bountiful outdoor recreation activities along with a vibrant culture of good food, art, and music.
Benefits: MOR pays a competitive salary with an exceptional benefits package (Package includes: health, dental, and life insurance along with an employer matching retirement plan and the possibility for tuition reeducation for staff and dependents).
Application: A 1 – 2-page cover letter should be submitted with the required application materials that demonstrates the candidate’s ability to meet the listed minimum qualifications and any applicable preferred qualifications.
Duties and Responsibilities
The Fundraising Events Manager works as part of a dedicated team within the Development and Membership Department at Museum of the Rockies and reports to the Director of Development & Membership.
Works with the Director of Development and Membership along with museum administration to establish and meet event budgets.
Responsible for successfully planning and implementing a publicly engaging annual schedule of events that support Museum of the Rockies’s diverse mission, including:
Major fundraising events such as Evening at the Museum and MOR’s Taste of the Rockies,
Small donor and member cultivation events,
Exhibit openings for members.
Other VIP events.
Responsible for tracking fundraising event expenses and revenue and ensuring timely payments to vendors and fulfillment of sponsor pledges.
Working with the development team, execute an event sponsorship and solicitation strategy and maintain tracking of solicitation levels, benefits, response, and fulfillment.
Recruits and sets expectations for volunteer involvement on event committees, developing agendas, and maintaining clear communications with committee members and staff.
Solicits proposals from vendors to provide sound and visual production, food and beverages, and equipment.
Keeps timely records of bids and activities of vendors. Works with University and County officials, including facilities and health officials when appropriate.
Collaborates with Marketing Department to deploy timely messaging to museum members and general public.
Manages/implements online ticketing module and database to successfully run programs and record donor or member information as needed.
Oversees fundraising event logistics, timelines, operation memos, and communications with vendors, staff, volunteers, and participants to ensure the success of programs.
Manages all day-of logistics of events, including directing a team of volunteers and staff during and after events.
Maintains the highest level of customer service to ensure that event participants, donors, and members have a remarkable experience.
Conducts financial reporting and evaluation after event concludes and ensures that each event meets or exceeds revenue goals.
Other duties as assigned.
Required Qualifications – Experience, Education, Knowledge & Skills
Demonstrated success with fundraising events that meet or exceed budgets.
Experience cultivating and stewarding donor relationships.
B.A. or equivalent work experience.
Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Three or more years of experience successfully planning a variety of small- and large-scale events.
Experience with or interest in learning event sponsorship solicitations.
Museum or non-profit experience in a Development Department.
Customer Relationship Management ( CRM ) fundraising database experience.
Some supervisory experience with staff and/or volunteers.
The Successful Candidate Will
Experience or passion for museums.
Positive, creative, enthusiastic self-starter with strong eye for details and organizational skills.
Flexibility and desire to solve problems creatively, while staying calm under pressure.
Excellent communication skills, resourcefulness, and adaptability.
Dedicated to internal and external customer service.
Kind, team player with a sense of humor and a can-do spirit.
Position Special Requirements/Additional Information
Continuation of employment is contingent upon availability of funding.
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
Must be available to work some weekends and evenings.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? Yes
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon a successful search
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on April 5, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
Diversity Statement
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html