Montana State University Grant Finance Manager in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19137

For questions regarding this position, please contact:

Sara LaTrielle 406-880-0737

Classification Title Finance Professional

Working Title Grant Finance Manager

Brief Position Overview

Oversee day to day budget operations; tracking and reporting for global public health grant while ensuring all donor and MSU policies are adhered to. Assist with project coordination.

Position Number 4C0106

Department Microbiology & Immunology

Division College of Agriculture/MAES

Appointment Type Professional

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Salary commensurate with experience, education, and qualifications.

Contract Type LOA

If other, please specify

Recruitment Type Open

Position Details

General Statement

Duties and Responsibilities

  • Develop, revise, and track expenditures for project and sub-recipient budgets

  • Identify, develop and manage the appropriate tools and financial analysis to identify trends, flag potential issues, and recommend actions to senior management;

  • Effectively monitor sub-recipients’ payments and reconcile expenditures to ensure these are correctly incorporated into prime award financial reports and maintain a master tracker so the cash advance to each SR on every grant is known at any given time

  • Ensure all spending meets donor and MSU policies and accounting regulations

  • Coordinate with MSU’s OSP Finance Manager to resolve finance issues

  • Communicate and explain applicable policies and ensure adherence with sub-recipients

  • Prepare reports as required by donors and grant administrators

  • Prepare documents and response for audits

  • Understand and identify trends in errors noted during reviews, and work with appropriate teams to prevent ongoing issues;

  • Provide on-going budgetary support and tutoring/mentoring to sub-awardees

  • Order and procure project related items

  • Update web communications

Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree in in finance or accounting, or an equivalent combination of education and/or experience.

  • Progressively responsible experience with budgeting, accounting, and reporting.

  • Demonstrated experience with preparing and editing financial reports.

  • Demonstrated experience working with standard administrative procedures and accounting principles, practices, and techniques.

  • Advanced proficiency in Microsoft Excel including pivot tables and advanced functions; familiarity with data query tools is helpful (Access, SQL).

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Demonstrated experience working with standard administrative procedures and accounting principles, practices, and techniques.

  • Experience with and extramural granting agencies.

  • Demonstrated analytical skills.

  • Project coordination experience.

The Successful Candidate Will

  • Possess excellent oral, interpersonal and written communication skills

  • Be able to execute multiple tasks and respond to multiple demands

  • Perform detailed work with a high level of accuracy

  • Respond to rapid change and utilize new technologies

  • Work effectively in a fast paced, team oriented environment

  • Provide extraordinary customer service

  • Be a self-starter with the ability to streamline functions and passion to learn and grow

Position Special Requirements/Additional Information

Continuation of employment is contingent upon availability of funding.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on Nov. 1, 2018; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

To apply, please upload your resume and a cover letter outlining how you meet each individual required and preferred qualification. Applications will not be accepted via email.

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .