Job Information
HRDC IX HR Coordinator- Half Time in Bozeman, Montana
If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly through our website (). If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position.
HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.
Job Opening Date: April 5, 2024
Job Closing Date: Open until filled
Anticipated Start : ASAP
Job Status: This is a regular part-time position, 20 hours per week. Mondays would be in-house for onboarding of new staff and staff interaction With possibility to work partially remote after training is complete.
Wage: $25.00/hour
General Summary of Purpose of this Position:
Oversee hiring, recruitment, and onboarding functions of employee management. Maintain hiring files and assists in payroll processing and benefit administration. Assist HR Director with any additional administrative HR tasks. Assist CEO in executive assistant projects.
Specific Duties and Responsibilities:
Duty Statements. This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).
Primary Job Duties and Responsibilities
HR Recruitment and Onboarding:
Approves job posting and advertising to ensure compliance with job requirement, procedures, State and Federal Guidelines
Creates, Edits and Grades job descriptions to ensure roles are equivalent among departments at same grade levels
Coordinates selection and scheduling interviews of applicants, checks personal qualifications against job requirements, aides in reference checking when needed.
Interviews, screens, and recruits job applicants to fill job openings.
Conducts required background checks of applicants in order to verify eligibility
Conducts new employee orientations to ensure employees gain an understanding of company culture, policies, benefits plans and enrollment provisions.
Communicates both personally, through oral or written directives and memoranda, with all involved parties.
Maintains good public relations status with the community.
Attends appropriate meetings, training and conferences.
Acts as resource to those with questions
Assist HR Director with clerical duties as requested
Payroll & Benefits Cross Training:
Acts as a backup to Payroll & Benefits Coordinator in the preparation and processing of agency payroll and coordinations of employee benefits
Coordinates payroll processing system and verifies accuracy of timesheet data entry
Provides responsive customer service, responding to employee questions quickly and accurately regarding payroll & benefits
Safety:
Maintains annual OSHA log workbook
Acts as a resource for mandatory federal drug and alcohol testing procedures, motor vehicle record checks, and other additional background check processes in alignment with program requirements.
Participates in Safety Committee meetings and the development and implementation of safety policies and procedures
Responsible for ensuring access of staff to Marketplace, including access codes and/or key cards
Executive Support:
Provides support to Executive Director as needed
Knowledge Skills and Abilities:
Language Skills:
Read and comprehend basic instructions and present information to others
Ability to read, interpret governmental regulations, rules, and procedure manuals
Read, interpret, and write routine reports and correspondence
Ability to define problems, collect data, establish facts, and draw valid conclusions
Persuasive public speaking skills
Mathematical/ Money Handling Skills:
Work with mathematical concepts such as probability, frequency distribution, reliability and validity, correlation, sampling;
May handle cash
Reasoning Ability:
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form;
Ability to define problems, collect data, establish facts, and draw valid conclusions;
Ability to interpret an extensive variety of technical instructions in written form and deal with a variety of abstract and concrete variables;
Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.
Computer Skills:
Utilizes computer spreadsheet (Excel/Sheets) to input, format and edit data and save, print, or transmit data;
Utilizes computer word processing (Word/) to input, format and edit documents and save, print, or transmit documents;
Utilizes computer databases (Access) to create data files, input, format and edit data and save, print, or transmit data;
Utilizes computer internet/ e-mail to access, send, retrieve, save, print, or transmit documents or data files;
Operates personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data;
Utilizes proprietary, custom, or online programs or data bases to input, format and edit data and save, print or transmit data
Specify Software: Orion, BambooHR, CaseWorthy, Paycor, Blackbaud Financial Edge, RingCentral
Specialized Office Equipment:
Operate fax machine to send or receive documents
Operate 10-key adding machine to add, subtract, divide or multiple numbers
Operate copy machine
Operate Multi-line Phone to place, receive or transfer calls or to retrieve voicemail messages
Computer Software and Operating Systems:
Utilize computer spreadsheet (Microsoft and Google) to input, format and edit data and save, print, or transmit data
Utilize computer word processing (Microsoft and Google) to input, format and edit documents and save, print, or transmit documents
Utilize computer data bases to create data files, input, format and edit data and save, print, or transmit data
Utilize computer internet/ e-mail to access, send, retrieve, save, print or transmit documents, or data files
Operate personal computer with Windows operating system to start programs, input, format and edit data files and print or transmit data
Utilize proprietary, custom or online programs or data bases to edit, format and input data, save, print, or transmit data. Specify Software: CaseWorthy
Specialized Tools (Non-Computer):
None
HRDC, professional or Governmental Policies and Regulations:
State or federal regulations or laws (list by name): Federal and State employment law
Agency Policies or Procedures (List by Name): HRDC policies and procedures
Specialized professional or industry guidelines/standards:
Drivers Licenses Required for Performing this Position:
Montana Class D Driver License and appropriate insurance
Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:
None
Licenses or Certifications That Would Be Useful but Are Not Required:
PHR
Other Required Knowledge, Skills or Abilities:
Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups
Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals
Ability work with minimal supervision and effectively manage work flow
Ability to respond effectively to the most sensitive inquiries or complaints from staff, customers or claimants
Excellent verbal and written communication skills, interpersonal skills
Exhibit self-motivation, high energy level, high level of organization and efficiency
Demonstrate ability to make appropriate programmatic decisions
Effectively establishes and maintain positive working relationships with program participants and other team members
Ability to speak precisely and clearly in public
Ability to effectively disseminate information about program offerings;
Ensure compliance with program and performance standards
Essential Physical, Mental and Emotional Requirements of this position:
The following physical, mental and emotional abilities are considered essential to perform the duties listed above:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear
The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds
The incumbent must be able to perform multiple tasks simultaneously and work under time pressure
Must be able to sit for extended periods of time
Education and Experience
Education: The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:
Bachelor’s degree from an accredited college or university or equivalent experience is required preferably in human resources management, business, public administration, or equivalent that provides the knowledge, skills, and abilities is required. Certification of PHR preferred.
Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:
Two years’ work experience that would provide general office skills including computer usage, office machines operation, and general office procedures required.
One year experience in Human Resources, personnel, and/or labor relations or experience demonstrating ability to successfully perform listed job responsibilities Eligibility determination experience is required.
Demonstrated knowledge of State and Federal employment and labor laws.
Supervision
Supervision Received:
This position operates under general supervision.
The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.
Works under the direct supervision of the Human Resources Director; consults Program Directors/Managers on questions, problems and procedures as they arise.
This position supervises the following position(s):
None
Decisions
Impact of Decisions and Errors Made by Position:
Decisions, final recommendations and/or errors affect all employees of HRDC and could have severe legal and/or monetary consequences.
Judgment Required to make decisions:
Requires judgment to solve day to day problems, but usually within established procedures, guidelines, and precedents.
Job duties typically involve frequently changing conditions and problems
Exception Authority:
This position cannot authorize exceptions to program policy or procedure
Financial Responsibility
Handling cash or checks:
Prepares documents and forms
Prepares vendor claims for Program Manager approval
Personal Contacts
The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the Duties and Responsibilities of the Position:
Interacts with the public or consumers daily
Interacts with program managers, executives, HRDC Board and/or committees on a daily basis Interacts with representatives of other service providers on a weekly or more frequent basis
Interacts with governmental compliance or auditors to provide information or exchange facts
Confidentiality:
The incumbent regularly works with confidential and client data, which if disclosed, may be detrimental to agency/client interests. Release of such information may also violate disclosure laws.
The incumbent has full and complete access to reports, records and personnel files where utmost judgment is required.
Working Conditions:
The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:
Works in temperature controlled office environment
Occasional exposure to angry, violent clients and community members
Weekly or more frequent contact clients are in a highly emotional state of mind
May have need to drive to other work locations and/or training sites.
Department
Admin/ Executive
Employment Type
Part-Time - 20 hrs Probation
Compensation
$25.00/hour