Montana State University Human Resources Associate in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19168

For questions regarding this position, please contact:

Sharon Stoneberger at 406-994-7303 or

Classification Title

Working Title Human Resources Associate

Brief Position Overview

Join University Human Resources, a dynamic and evolving team of HR professionals committed to the future success and well-being of the faculty, staff and students! Multiple positions available for Human Resource Associates, providing leadership, guidance and administration of classification, recruitment, payroll, benefits and employee/labor relations in a professional and dedicated manner.

Position Number Multiple positions

Department Human Resources Services

Division Human Resources

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Personnel Associate II starting at $15.20 per hour. Personnel Associate I starting at $13.95 per hour. Wage commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

University Human Resources projects pride and enthusiasm in support of the University’s mission and strategic plan by providing leadership, guidance and administration of classification, compensation, recruitment, payroll, benefits and employee/labor relations in a professional and dedicated manner to the Montana State University Bozeman campus, Agricultural Experiment Stations and Extension Services.

Duties and Responsibilities

The Human Resources Associate effectively provides and administers a variety of human resource processes for client groups for the Bozeman campus with a high level of customer service. Types of services provided by Human Resources and the HR Shared Services Center are:

  • Coordinate employee recruitment and hiring process including completion of new hire paperwork, workflow management through online recruiting system (Select Suite) to include metrics.

  • Coordinate compensation administration processes and paperwork, communicating and collaborating with HR colleagues and client departments.

  • Coordinate the onboarding of new employees to include new hire paperwork through the Orientations

  • Generate and/or create a variety of reports from the HR systems for HR and client departments use.

  • Provide payroll processing support answering phone calls, advising constituents of payroll processing deadlines, and other payroll associated duties.

  • Generating, reviewing, and approving/applying electronic personnel action forms (EPAF) for employee changes.

  • Prepare informational packets

  • Performs other duties as assigned

Required Qualifications – Experience, Education, Knowledge & Skills

  • Progressively responsible administrative work experience with an emphasis on customer service in a fast-paced central office setting or an equivalent combination of relevant education and/or experience.

  • Demonstrated competence using personal computers and various software such as word processing, spreadsheets, database, presentation, email and internet. Microsoft Office software preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Human resources experience in one or more areas, certification or Bachelor’s degree in human resources (or related field) or equivalent education and experience.

  • Experience in one or more of the following specialist areas: compensation, recruitment, benefits, or payroll

  • Demonstrated experience delivering training and presenting to small and large groups.

  • Demonstrated experience gathering and compiling information to analyze and evaluate complex matters.

  • Experience with human resources policies and procedures

The Successful Candidate Will

  • Be effective in interpersonal, listening and communications skills including the ability to collaborate successfully with faculty, staff, students and applicants both in person and over the phone

  • Handle sensitive confidential situations and information

  • Possess excellent organizational skills and critical thinking skills in order to prioritize and manage several simultaneous projects with dynamic, and sometimes conflicting priorities while maintaining accuracy.

  • Analyze issues within the broader human resources context to identify shortcomings within a process providing integrated solutions to improve the quality of the process

  • Have the desire to increase knowledge, acquire new skills and take on new projects and challenges.

  • Develop expert-level knowledge of MSU employee human resources processes

  • Demonstrate knowledge of and skill in interpreting and applying state and federal statutes, University and departmental policies and procedures.

  • Represent the Office of Human Resources in a professional manner, appearance and a positive attitude to constituents across campus.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies Multiple Positions (Personnel Associate II and I levels)

Desired Start Date Upon a successful completion of the search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Priority date for applications is December 3, 2018. Review of applications will be on a continual basis and will continue until the position(s) are filled.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .