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Job Information

Montana State University Mail Clerk/Carrier I or II in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 20158

For questions regarding this position, please contact:

Kathy Jahnke at 406-994-6774 or

Classification Title Mail Clerk/Carrier I

Working Title Mail Clerk/Carrier I or II

Brief Position Overview

The person in this position performs a variety of clerical and manual work in processing, sorting and delivering mail.

Position Number 4M1698, 4M0890

Department Facility Services

Division University Services

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary Please see Position Special Requirements/Additional Info

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

General Statement

The mission of Mail Services is to provide the University community with reliable, customer-focused, cost effective service and to efficiently integrate with the U.S. Postal Service.

Duties and Responsibilities

  • Providing cashiering assistance at the USPS Contract Station Customer Service Window (includes learning various service options, fee structures, mailing requirements and restrictions, and transport times)

  • Performing opening and closing procedures. (Includes internal and external record keeping and deposits.) Processing outbound campus mail (includes sorting by department charge number, weighing, determining charges, and metering mail)

  • Sorting USPS mail to appropriate mailboxes for our Contract Station (includes memorizing names and PO Box #’s)

  • Providing solid back-up assistance for mail delivery to campus departments via multiple walking and driving routes (includes loading and unloading sacks, trays, tubs, parcels and bags of mail into and out of vehicles).

  • Providing manual assistance with large bulk mailings when needed

Required Qualifications – Experience, Education, Knowledge & Skills

  • High school graduation or equivalent, plus progressively responsible related customer service experience or an equivalent combination of relevant education and/or experience.

  • Demonstrated experience with postal rates, procedures and services.

  • Demonstrated experience performing high-volume, detailed oriented work with a great deal of accuracy.

  • Demonstrated experience operating general office equipment (scales, bar code scanners, computers and printers.)

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Cashiering experience.

  • Postal and/or mail room experience.

The Successful Candidate Will

  • Successfully interact with diverse groups of people, both internal and external to the organization

  • Communicate effectively with employees and the public both in person and over the phone

  • Ability to multitask; performing required functions with short, inflexible time lines.

  • Establish and maintain effective working relations with co-workers and the public

  • Work independently with minimal supervision and as part of a team

  • Routinely shift duties as required, and represent Facilities Services and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information

Schedule is Monday – Friday, 7:30 am – 4:00 pm, however, shift may vary depending on departmental need.

This search is open to one of two position levels dependent upon relevant experience of the candidate. Mail Clerk/Carrier I – $10.70 – 13.375 Mail Clerk/Carrier II – $11.20 – 14.00

Must possess currently or be eligible to obtain a valid State of Montana Driver’s license and have an acceptable driving record (less than 12 points). Do NOT send a copy of the driver’s license.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

Incumbent must be able to transport up to 70 pounds, remain in a stationary position for prolonged periods of time, work in adverse weather conditions, and ascend and descend stairs with parcels and sacks of mail.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 2

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on October 19, 2020 ; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .