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Bozeman Health MATERIALS MANAGEMENT TECHNICIAN in Bozeman, Montana

  • POSITION DESCRIPTION

  • POSITION SUMMARY

  • Responsible for the shipping and receiving functions of the hospital. Responsible for the overall handling of freight into the receiving area. Coordinates and maintains a complete file of Purchase Orders, Bill of Lading Slips and Outbound Shipping Receipts. Uses computer to post data for receiving reports. The person(s) in this position dispenses to departments and/or patients, maintains inventory, stock shelves and assists with inventory counts. The qualilty of patient care as well as revenue and expense factors can be highly affected by how well the duties of this position are fulfilled. Accurate data entry are essential for the financial success as this position affects all departments throughout the organization which requires interaction will all staff for accurate delivery locations.

  • REQUIREMENTS

  • EDUCATION

  • Required:

    • High School diploma
  • Preferred:

    • Two years experience in healthcare materials management with High School diploma or equivalent.
  • LICENSURE and CERTIFICATION

  • Required:

    • N/A
  • Preferred:

    • N/A
  • EXPERIENCE

  • Required:

  • Preferred:

    • Two years experience in a healthcare environment with emphasis on shipping and receiving functions.
  • KNOWLEDGE OF, SKILLS IN, ABILITY TO, COMPLEXITY AND DIFFICULY:

  • KNOWLEDGE OF:

    • Knowledge of personal computers, Microsoft Suite, and Infor Lawson V10/11
  • Knowledge of materials management principles

  • Using of copy machines, fax machines

  • Knowledge of hospital supplies

  • SKILLS IN:

    • Oral and written communication skills
  • Personal customer service techniques

  • Transcribes supply numbers in a legible, accurate manner

  • ABILITY TO:

    • Strong reasoning and deduction skills
  • Establishing and maintaining effective working relationships with staff and vendors

  • Refer to polilcy manual for specific instructions/guidelines

  • Follow established policies and procedures

  • Adhere to the standards of the job description and overall philosophy of Bozeman Deaconess Hospital

  • Support and practice the "Commitments to a Culture of Excellence."

  • Maintain flexibility to adapt to a variety of workload assignments

  • Interact with all levels of staff, physicians, leadership and suppliers

  • React calmly and effectively in emergency or difficult situations

  • Work collaboratively in a team environment

  • Establish and maintain collaborative relationships with diverse groups of individuals

  • Implement physical safety skills in preventing injury

  • Ability to keep accurate records and maintain files for retrieving information

  • Handle incoming and outgoing freight

  • Coordinate and communicate the assignment of asset tags for equipment.

  • COMPLEXITY AND DIFFICULTY:

    • Able to work independently as well as functioning as a team member.
  • ESSENTIAL FUNCTIONS

  • 30% Time Spent - Matches all supplies and equipment that are delivered to the hospital against the packing slips for receiving. Inspects all freight for damages and discrepancies from packing slip.

  • 15% Time Spent - Navigates the computer software system for inquiries about supplies, purchase orders and posting of data to generate receiving reports accurately.

  • 15% Time Spent - Dispenses freight to appropriate department and/or inventory and gets signature for deliveries.

  • 5% Time Spent - Package all out going shipments and enters addresses into computer for mailing labels and tracking purposes.

  • 10% Time Spent - Maintains a complete file of packing slips, purchase orders, bill of lading slips and outbound shipping receipts to be used for future reference.

  • 10% Time Spent - Maintains a clean and safe work environment.

  • 15% Time Spent - ADDITIONAL JOB FUNCTIONS:

  • Maintains files of original packing slips for Quality Control/Auditing purposes

  • Secures all supplies until final delivery can be made

  • Accurately prints out all receiving documents and files accordingly for Accounts Payable

  • Follow-up on Freight Claims

  • Process and coordinates receipts and discrepancies with Purchasing, Accounts Payable and Distribution

  • Coordinate the timely delivery of received products to the appropriate location

  • Maintains all necessary records

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