Montana State University Part-Time Program Coordinator II (UPDATED) in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 18122

For questions regarding this position, please contact:

Lori Oakley, lorraine.oakley@montana.edu, (406) 994-4363

Classification Title Program Coord II

Working Title Part-Time Program Coordinator II (UPDATED)

Brief Position Overview

Launched in 2014 the Allen Yarnell Center for Student Success comprised of the Office of Student Success, Career, Internship & Student Employment Services and the Office of Financial Education. The Center sees over 18,800 client visits per year, with increased growth each year since its inception. The over-arching goal of the Center is to advance student retention and graduation outcomes by providing access, resources, solutions, and expertise to promote student success through career maturity, learning support, engagement and financial acumen.

Position Number 4N1253 (4S1142),

Department Allen Yarnell Center for Student Success

Division Division of Student Success

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE .45

Benefits Eligible Not Eligible

Salary Wage of $14.13 – $17.67 per hour. Rate of pay will be determined by the staff compensation plan. For questions contact recruitment@montana.edu

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

Launched in 2014 the Allen Yarnell Center for Student Success comprised of the Office of Student Success, Career, Internship & Student Employment Services and the Office of Financial Education. The Center sees over 18,800 client visits per year, with increased growth each year since its inception. The over-arching goal of the Center is to advance student retention and graduation outcomes by providing access, resources, solutions, and expertise to promote student success through career maturity, learning support, engagement and financial acumen.

Duties and Responsibilities

As a Program Coordinator in a fast-paced environment with high expectations, the person in this position performs a variety of duties in support of the Center.

Duties may include:

  • Greeting, routing and assisting all students, parents, employers, faculty, and staff and the general public to the office.

  • Defining and executing multiple time-sensitive, large-scale projects to meet program objectives in defined time-frames.

  • Communicating with team members on project status, strategy, risks, and issues.

  • Identifying, driving, and developing best practices, efficiencies, and project workflows.

  • Hiring, scheduling, working with and supervising student associates to ensure adequate program coverage of office initiatives such as tutoring, Adventures MSU and Career Events.

  • Overseeing scheduling of programs, rooms and associated events and/or individuals.

  • Demonstrating software programs to students to assist with job-related searches and tutoring.

  • Anticipating bottlenecks, providing escalation management, make trade-offs, and balance business needs with technical constraints.

  • Using Microsoft Excel to create, access and make data informed decisions.

  • Maintaining web pages as needed; performing related work as assigned.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Progressively responsible administrative and accounting work experience in a busy office setting providing high-level administrative support or an equivalent combination of relevant education and experience.

  • Demonstrated experience in organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities in a busy office setting with constant interruptions and high traffic volume.

  • Demonstrated experience using personal computers and various software programs such as Microsoft Office Suite/electronic or online calendars, word processing, spreadsheets, database, presentation, email and internet.

  • Demonstrated experience successfully organizing a large-scale event or campaign.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience using the SCT Banner system, or relational database.

  • Previous experience in a higher education setting.

  • Supervisory experience.

The Successful Candidate Will

  • The successful candidate will be available to work evenings or the occasional weekend.

  • Ability to utilize discretion and sound decision making to come to independent decisions.

  • Handle confidential records and information.

  • Operate standard office equipment.

  • Establish and maintain effective working relationships with co-workers and the public.

  • Possess excellent written communication and customer service skills.

  • Communicating in an effective, professional, positive, accurate, and friendly manner while providing appropriate responses to questions or inquiries from students, parents, employers, faculty, staff, or co-workers, in person, by phone, or through business correspondence in a fast-paced office environment.

  • Represent Career, Internship & Student Employment Services, The Office of Student Success and the Office of Financial Education and its programs to others in a professional and courteous manner.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date At the conclusion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on March 14, 2018; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: www2.montana.edu/policy/affirmative_action/ .