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Job Information

Montana State University Payroll Technician **Updated** in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 21238

For questions regarding this position, please contact:

Kristen Bredvik at 406-994-2214 or

Classification Title Personnel Assoc II

Working Title Payroll Technician Updated

Brief Position Overview

Service oriented and good with numbers? Looking for a position that focuses on integrity and stewardship in a dynamic and team-oriented environment? This is the position for you! MSU invites you to apply for the opportunity to join the Payroll Services team in Human Resources.

Position Number 4M1329

Department HR Comp Ben Empl Services

Division Office of VP for Administration & Finance

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $16.51- $17.45 per hour, commensurate with experience, education, and qualifications

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

General Statement

The Office of Human Resources projects pride and enthusiasm in support of the University’s mission and strategic plan by providing leadership, guidance and administration of classification, recruitment, payroll, benefits and employee/labor relations in a professional and dedicated manner to the Montana State University Bozeman campus, Agricultural Experiment Stations and Extension Service.

The person in this position is an effective team member within the Office of Human Resources providing support and excellent customer service. Responsibilities include: assisting and responding to inquiries/requests regarding Payroll Services, maintenance of a variety of spreadsheets; and extensive use of a relational database ( Banner) as required.

Opportunities are available to learn all aspects of HR to motivated persons while serving as backup in other areas.

Duties and Responsibilities

Under direct supervision, this position provides payroll processing support and excellent customer service and communication within and external to the Office of Human Resources.

The Personnel Associate II (Payroll) is responsible for administrative and customer service support to Human Resources and customers in an institutional Payroll Tech role as a point of contact for Payroll Services. This includes answering phone calls, advising constituents of payroll processing deadlines and performing procedures such as:

  • Processing garnishments, and other fees and deductions in accordance with governmental guidelines.

  • Reconciling leave balances and pay history.

  • Reviewing and applying Electronic Personnel Action Forms ( EPAF ) and data entering additional information in a timely manner.

  • Participating in training and providing payroll related training to a wide variety of people with various levels of understanding of the subject.

  • Processing payments for various third party vendors.

  • Actively participating as part of the team while performing other duties in support of the department’s mission.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Demonstrated experience analyzing numbers in order to determine accurate transactions or an equivalent combination of relevant education and/or experience.

  • Demonstrated experience using computers and various software packages.

  • Demonstrated customer service experience including effectively and diplomatically responding to a diverse clientele that may include handling difficult customer service situations.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience analyzing numerical data.

  • Experience with human resources policies and procedures.

  • Experience processing payroll.

    The Successful Candidate Will

  • Accurately perform duties in an office environment with frequent interruptions

  • Efficiently complete work while meeting varied deadlines in a timely manner

  • Demonstrate excellent mathematical skills

  • Work effectively and efficiently in close cooperation with all staff in a team-oriented environment

  • Demonstrate excellent interpersonal and communication skills

  • Possess excellent researching and problem solving skills

  • Follow and explain policies and procedures

  • Manage difficult situations appropriately and professionally demonstrating excellent conflict resolution skills

  • Consistently exercise initiative and good judgment

  • Prioritize and organize workload

  • Exhibit a strong sense of self-motivation and self-management

  • Adapt to changing priorities

  • Maintain confidentiality of records and information

  • Share job duties with co-workers as needed

  • Represent the department to others in a professional and courteous manner

  • Have a strong customer service focus

  • Demonstrate attention to detail

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on May 10, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples ( .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: ( .