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Job Information

Montana State University Planner I, II, or III in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 23205

For questions regarding this position, please contact:

Kathy Jahnke at (406) 994-6774 or kjahnke@montana.edu.

Classification Title Associate Planner

Working Title Planner I, II, or III

Brief Position Overview

Under the general direction of the Director of PDC and the Planning Manager, this position performs a wide range of planning duties related to long range facilities planning programs for all Montana State University campuses and Montana Ag Experiment Stations. Primary responsibility of this position is to assist with and administer long range planning efforts and programs designed to meet and support the facilities growth plans, including the Strategic Plan, Long Range Master Planning, Long Range Building Program ( LRBP ), Capital Planning, Facilities Condition Inventory, transportation planning, wayfinding, and historic preservation. The position requires knowledge and skills managing resources, proficiency in written and oral communication and consensus building. The position duties include developing narratives and cost analysis of projects, programming efforts, and condition assessments, to assist the larger planning team, Director, and Associate Vice President. Related responsibilities include the management of data such as comprehensive Capital Projects database for major maintenance, additions, renovation, and historic preservation projects, and new construction projects.

Position Number 4M1170, 4M0361

Department Campus Planning, Design & Construction

Division University Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Planner I minimum salary of $52,166 annually; Planner II and III commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

The Associate Planner will support and assist with planning responsibilities; prioritizing capital projects and long range planning needs; and maintaining records and recommendations for future campus needs. The position exercises a high level of interpersonal and effective communication skills with university executives, campus constituent groups and state agencies. In addition, this position requires discretion and confidentiality in developing information pertaining to projects and plans until vetted, approved and ready for release, as well as planning skills to facilitate the thoughtful growth of the MSU -Bozeman campus and contribute to the additional MSU campuses and MAES operations as one university. This position will coordinate with senior level planners, the PDC Director, Space Management, AVP University Services, VP Admin & Finance and the Office of Planning and Analysis, Registrar’s Office, Provost Office, Deans, Department Heads, Faculty, Staff and students to make decisions regarding long range planning.

Duties and Responsibilities

  • Coordinate the Long Range Building Program Priority Capital Projects List for Legislative appropriations for all MSU campuses and MAES . Requires attention to a two-year cyclical timeline of scheduled document production, coordination with state entities, presentations and data entry into the state computer system.

  • Create and manage a comprehensive Capital Projects Database, which includes capital construction projects, building inventory and data.

  • Coordinate the accreditation (Standard 8) for PDC and Facilities Services.

  • Coordinate with State A&E, Governors Budget Office, OCHE and Board of Regents related to LRBP and long range planning, development project projections, feasibility studies.

  • Update and maintain Physical Plant Policies, procedures, web reports and data access and coordination with the Building Supervisors.

  • Manage planning related projects such as biannual campus aerial mapping and other joint projects with the City of Bozeman.

  • Administer long-range building projects list for capital planning.

  • Develop Request For Proposals/Request For Qualifications for facilities projects and planning consultants.

  • Verify planning data through physical inspection of facilities, including team participation on Facilities Condition Inventory.

  • Perform project estimates and valuations using industry standards (RS Means publications and MSU Project Estimator.)

  • Establish and maintain a historic preservation project reporting process.

  • Create initial project request files.

  • Represent PDC to constituent committees – including University Facilities Planning Board, Transportation Advisory Committee, Public Art Committee, project team evaluation and job search committees.

  • Research, write, and edit documents for publication and oral presentations.

  • Participate and or lead grant writing efforts.

  • Develop and maintain campus wayfinding standards and guidelines

  • Coordinate and manage campus facilities planning, design, and construction standards and guidelines.

  • Other duties as assigned.

    Required Qualifications – Experience, Education, Knowledge & Skills

Planner I:

  • Bachelor’s degree in urban planning, architecture, landscape architecture, public policy, or related field, plus at least one year of experience in facilities planning, urban/land use or long-range planning, capital projects management and planning or an equivalent combination of education and experience.

  • Planning experience which demonstrates competency in: strategic, capital, and long-range planning; space management project programming and budgeting; project management; and organizational skills, with demonstrated ability to manage diverse activities and people.

  • Basic knowledge of the principals and practices of planning and general familiarity with specialized fields within planning.

  • Knowledge of principles and practices of research and data collection.

  • Proficiency with computer hardware and software, including but not limited to Microsoft Office Suite (Access, Excel, Word, PowerPoint), GIS and web-based interfaces.

  • Knowledge of long-range planning concepts, capital projects development, floor plans and drawings reading.

    Planner II:

  • Bachelor’s degree in urban planning, architecture, landscape architecture, public policy, or related field, plus four years’ experience in facilities planning, urban/land use or long-range planning, capital projects management and planning or a Master’s degree in the same with two years of experience or an equivalent combination of education and experience.

  • Planning experience which demonstrates competency in: strategic, capital, and long-range planning; space management project programming and budgeting; project management; and organizational skills, with demonstrated ability to manage diverse activities and people.

  • Well-developed knowledge of planning principles and practices and in-depth knowledge of one or more planning specialties.

  • Knowledge of principles and practices of research and data collection.

  • Proficiency with computer hardware and software, including but not limited to Microsoft Office Suite (Access, Excel, Word, PowerPoint), GIS and web-based interfaces.

  • Knowledge of long-range planning concepts, capital projects development, floor plan and drawings reading.

Planner III :

  • Bachelor’s degree in urban planning, architecture, landscape architecture, public policy, or related field, plus eight (8) or more years’ experience in facilities planning, urban/land use or long-range planning, capital projects management and planning or a Master’s degree in the same with six (6) years of experience or an equivalent combination of education and experience.

  • American Institute of Certified Planner ( AICP ) certification or ability to obtain within one (1) year.

  • Planning experience which demonstrates competency in strategic, capital, and long-range planning; space management project programming and budgeting; project management; and organizational skills, with demonstrated ability to manage diverse activities and people.

  • Advanced knowledge of planning philosophies, principals, practices, and techniques, and well-developed knowledge of one or more planning specialties .

  • In depth knowledge of institutional/campus planning and capital planning, long-range planning, and wayfinding.

  • Experience in design and construction processes, including project scheduling, budgeting and contracts.

  • Knowledge of principles, methodology, and practices of research and data collection.

  • Proficiency in computer hardware and software, including but not limited to Microsoft Office Suite (Access, Excel, Word, PowerPoint), GIS and web based interfaces.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • American Institute of Certified Planner ( AICP ) certification.

  • Experience writing, designing and presenting technical data using a variety of media including spreadsheets, charts, tables, and graphs.

  • Experience with CAD and or GIS .

    The Successful Candidate Will

The successful candidate will be able to:

  • Communicate effectively.

  • Be diplomatic.

  • Multitask and organize complex and competing priorities with minimal supervision.

  • Represent Planning, Design & Construction and its programs to others in a professional and courteous manner.

  • Work independently or in a team environment as needed.

  • Solve problems creatively.

  • Develop presentations and deliver them orally.

  • Demonstrate knowledge of effective writing techniques.

    Position Special Requirements/Additional Information

    This position has the opportunity to be filled with internal titles of Planner I, Planner II, or Planner III , commensurate with experience, education, and qualifications.

In accordance with MSU policy, hiring will be conditional upon successful completion of a pre-employment background check.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

  • Long segments of time on a personal computer.

  • Perform project inspections/field investigations indoors and outdoors by walking moderate distances, ascending/descending stairs and/or ladders, and ascending catwalks.

  • Occasional transporting and moving items up to 20 lbs.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 2

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on April 10, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: https://www.montana.edu/hr/recruitment/dualcareer.html

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