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Montana State University Planning Manager in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19378

For questions regarding this position, please contact:

Kathy Jahnke at 406-994-6774 or

Classification Title Associate Planner

Working Title Planning Manager

Brief Position Overview

Primary responsibilities of this position are to manage the planning staff and effectively utilize all planning resources to implement policies based on accurate data. The position will also coordinate with our project management and design teams to review all construction projects such as building assessments and studies, master plans, cost estimates and MUS-related items (Long Range Building Program and Facility Condition Assessments) . The Planning Manager will also oversee the development of a comprehensive inventory of all university academic and non-academic spaces; manage the creation and maintenance of technical reports; provide space utilization analysis; and support and advise the space management committee, and campus, on space topics, issues and strategies. In addition, this position communicates with all levels of management and will supervise up to 7 planning and CAD staff.

Position Number 4M1108

Department Campus Planning, Design & Construction

Division University Services

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary Minimum $36.06 - commensurate with experience, education, and qualifications. Rate of pay will be determined by the staff compensation plan. For questions contact

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

Reporting directly to the Director for Campus Planning, Design and Construction, the Planning Manager is responsible for the management of MSU’s planning resources. As division head, this position will manage the efficient use of planning and space assets through the creation and maintenance of an accurate space inventory, perpetual planning for space needs, improved utilization strategies, and formalized processes, policies and procedures for all planning related endeavors across campus.

Duties and Responsibilities

  • Performs and manages complex and sensitive professional planning research and analysis.

  • Provides overall management of division-related planning issues.

  • Advises the CPDC Director on all planning related matters.

  • Advises various councils, boards, committees and university administration about planning related issues.

  • Assigns work to professional staff and ensures appropriate training is provided.

  • Prepares reports on operations and activities, recommending improvements and modifications.

  • Ability to work on several projects or issues simultaneously and meet deadlines.

  • Advise and provide recommendations to the Space Management Committee and campus leadership for best utilization and allocation of space as a university asset.

  • Provide technical consultation with campus community decision makers at all levels.

  • Provide data, analysis, recommendations, and decision support for space allocation decisions, including new requests and associated space availability cascades.

  • Oversee the development of space utilization studies for the purpose of analyzing existing use patterns in consideration of strategic and programmatic goals as well as operational needs.

  • Develop and manage a validated comprehensive inventory of space. Assure space data is verified and updated to accurately support institutional decision making.

  • Develop and manage a process for centralized space inventory management and decentralized accountability.

  • Supervise the collection and analysis of tabular and spatial data using GIS, GPS, AutoCAD, and data analysis tools to produce an annual study of space verifying functional use and occupancy.

  • Manage regular and ad hoc analyses of existing University space and station utilization in consideration of efficient, equitable, and strategic outcomes.

  • Evaluate operational budget needs and expenditures relative to space use efficiency.

  • Provide space data analyses for the evaluation of lease renewal options. Track attributable avoidance of costs associated with new and lease space decisions.

  • Enable greater utilization of software licensed by MSU (FM:Systems, Teamwork, Ad-Astra, Tableau, AiM, ArcGIS, AutoCAD, Platinum Analytics, Degree Works, etc.)

  • Establish working relationships with other space-related personnel and offices (Office of the Provost, Vice President of Administration and Finance, Vice President of Research and Economic Development, Office of Planning and Analysis, Office of the Registrar, Office of Sponsored Programs, Campus Planning, Design and Construction, and Facilities Services) in order to collaboratively address space management issues on campus.

  • Hire, coach, evaluate, and supervise staff.

  • Supervise data collection.

  • Incumbent will attend and participate in required training for the use of personal protective equipment and comply with requirements for use of employer provided equipment.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree in Planning, Geography, Information Management, Computer Science, Engineering, Business or related fields, plus progressively responsible experience in one of these fields or an equivalent combination of education and experience.

  • Demonstrated experience working in the planning profession or closely related field.

  • Demonstrated experience managing electronic data including database development, integration and customization.

  • Demonstrated experience in personnel management or supervisory experience.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Master’s or other graduate degree in Planning, Geography, Information Management, Computer Science, Engineering, Business or related fields.

  • 3-5 years experience managing planning data.

  • Experience creating or reviewing real estate or lease documents and/or facilities use agreements.

  • 3-5 years experience managing staff or related supervisory experience.

  • Experience leading a planning unit with a diverse set of skills.

The Successful Candidate Will

  • Be innovative, detail-oriented, experienced in highly visible/controversial projects.

  • Manage multiple high-priority assignments.

  • Possess strong interpersonal skills to develop good working relationships and resolve complaints.

  • Create a new culture of space management, de-personalize allocation of space by creating a systemic process with consistent management and oversight.

  • Strengthen collaboration with the de-centralized space-managing partners using a centralized resource and operation.

  • Establish readily available data to inform decision making at all levels.

  • Develop current operational goals that can meet long term planning objectives.

  • Interact successfully with senior level decision makers within a large and complex organization with multifaceted constituency groups providing input.

  • Demonstrated experience in establishing and maintaining productive relationships with a full range of internal and external constituents.

  • Research methods and statistical principles related to campus growth and development.

  • Effective written and oral communication abilities.

  • Commitment to service excellence.

  • Effective leadership, management, and supervisory characteristics.

  • Effective presentation and training skills.

  • Use of technology in operations and business practices.

  • Strategic planning techniques, tactical development & execution and assessment.

  • Conflict resolution and problem solving strategies.

  • Sound decision making skills.

Position Special Requirements/Additional Information

Must possess currently or be eligible to obtain a valid State of Montana Driver’s license and have an acceptable driving record (less than 12 points). Do NOT send a copy of the driver’s license.

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

  • Ability to traverse the campus and examine all campus offices, classrooms, laboratories and offices, being exposed to anticipated environments.

  • Ability to travel to off-campus locations, including leased space and other MUS campuses.

  • Exposure to temperature extremes, noise, vibration, heights, areas with poor access, limited space, poor or no ventilation and lighting, materials such as asbestos, gaseous, liquid, and solid process/research wastes which may contain chemical, biological or radiological contaminates.

  • Perform project inspections/field investigations indoors and outdoors by traversing moderate distances, ascending/descending ladders, catwalks, accessing and navigating flat or pitched rooftops.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? Yes

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on June 28, 2019; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .