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Job Information

Montana State University Post-Award Program Lead in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 24107

For questions regarding this position, please contact:

Kelly Weak at 406-994-2671 or

Classification Title Program/Project Lead

Working Title Post-Award Program Lead

Brief Position Overview

This position is a joint appointment between the Mark & Robyn Jones College of Nursing and Montana AHEC / Office of Rural Health and reports to the Associate Dean of Research. The Post-Award Program Lead manages all post-award support for a shared portfolio of program grants.

Position Number 4C5689

Department Nursing Departments

Division College of Nursing

Appointment Type Professional

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $54,000.00 annually, commensurate with experience, education, and qualifications

Contract Type LOA

If other, please specify

Recruitment Type Open

Position Details

General Statement

Make history and join our college by transforming nursing education and healthcare of Montana through the generous philanthropic investment of $101 million from Mark and Robyn Jones ( , the founders of Goosehead Insurance. By 2030, we strive be on the top of nursing education through constructing five new campus buildings (one on each campus), the creation of five endowed professorships, student scholarships, producing more qualified nurses, and starting Montana’s first Certified Nurse Midwifery program. We are looking for a change leader to help manage this process for our graduate programs.

The Mark and Robyn Jones College of Nursing ( MRJCON ) offers a baccalaureate in nursing, accelerated Baccalaureate in Nursing, Master of Nursing focused on clinical leadership, and Doctor of Nursing Practice with focus in either family nurse practitioner or psych-mental health nurse practitioner. The College has five campus locations across the state, located in Billings, Bozeman, Great Falls, Kalispell, and Missoula. The Montana AHEC mission is to improve the supply and distribution of healthcare professionals, with an emphasis on primary care, through community/academic educational partnerships, in order to increase the access to quality healthcare.

Duties and Responsibilities

Post Award Management / Reporting

  • Annual Performance Reporting

  • Non-Competing Continuation

  • HRSA Handbook

  • Post-Award Agency reporting

  • Report narratives

  • Tracking all Program Grants for MRJCON + specific AHEC portfolio of shared program grants

  • Prior approvals for changes in scope & budget

  • Manage emergent needs related to program portfolio

Financial Management

  • Stipend disbursement

  • Assistance with travel reimbursement

  • Financial reporting

  • Budget & Monthly reconciliation for program portfolio

  • Review financial transactions for compliance to budget / grant initiatives

  • Review fiscal information with program PI, senior personnel, or program staff

  • Payroll reconciliation and salary spreadsheet maintenance for MRJCON indexes and select AHEC indexes

Contract / Sub Award Management

  • Manage contracts related to grants

  • Generate and manage sub-awards for programs

Liaison & Coordination

  • Assist program PI, senior personnel, or program staff with University procurement process

  • Liaison with Fiscal Shared Services on program portfolio for all funds within the Nursing Org

  • Liaison with OSP to usher requests, processes, etc. on behalf of PI, senior personnel, or program staff

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s Degree or an equivalent combination of education and/or experience.

  • Demonstrated experience with project management, including data collection/management and compliance oversight.

  • Demonstrated experience working independently, exercising sound judgment, and making consistent decisions with minimal supervision, with progressively responsible experience including interpreting policies and procedures.

  • Demonstrated experience managing multiple simultaneous projects, working efficiently under pressure, and managing conflicting priorities.

  • Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s Degree in business administration, health care or public health management, or other closely related field.

  • Knowledge of applicable College and University policies and procedures.

  • Experience utilizing knowledge specialized to research, grant management, budgets, procurement, and contract management.

    The Successful Candidate Will

  • Ability to effectively communicate and work with students, faculty, staff and administrators, and outside organizations.

  • Ability to organize and prioritize workload, solve problems, and work under pressure while maintaining a high level of detail and deadlines.

  • Ability to effectively use excellent verbal and written communication skills.

  • Ability to work collaboratively and cooperatively in a team environment both in-person and virtually.

  • Possess the ability to understand, implement, and utilize applicable College, University, OSP , Foundation, and grant policies and procedures.

    Position Special Requirements/Additional Information

Continuation of employment is contingent upon availability of funding.

This job description should not be construed as an exhaustive statement of duties, responsibilities, or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required. Requires sitting and walking up and down stairs.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on October 4, 2023; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: