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Job Information

Montana State University Reporting Systems Analyst in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 20204

For questions regarding this position, please contact:

Josh Turner at 406-994-3133 or OR Tony Campeau at 406-994-2604 or

Classification Title Computer Sys Analyst II

Working Title Reporting Systems Analyst

Brief Position Overview

This position is key to a larger re-alignment of the Office of the Registrar. The office is moving from one of data processing to an office of technology management in support of university business needs. We identify, support, and create systems that allow people to self-direct their enrollment transactions at their point of readiness, with clear directions and minimal barriers.

To be successful, this position will need to become a technology expert in the enrollment systems most used by the Office of the Registrar (Banner, DegreeWorks, Ad Astra, CourseLeaf, Argos and College Scheduler). Additionally, this individual will need to possess an understanding of the business practices utilized by other parts of the university in how these software tools are applied . The position leads the effort to leverage and maximize the existing software tools to meet the changing demands in enrollment management.

Finally, this position serves as a “power user” in each of these technology environments helping to define and translate how each of these products relate to one another. While other positions in this office execute various detailed levels of technical work, this position functions as oversight of the processes and how they provide ultimate solutions to business problems.

Position Number 4M0052

Department Registrar's Office

Division Division of Student Success

Appointment Type Classified

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation FOCUS-MFPE

FTE 1.0

Benefits Eligible Eligible

Salary $22.500 - $31.500 per/hour, commensurate with experience, education, and qualifications.

Contract Type Classified Salary

If other, please specify

Recruitment Type Open

Position Details

General Statement

In support of the Division of Student Success and the department’s mission, the Registrar’s Office strives to enhance student access and success to the University learning environment. The Registrar’s Office is responsible for maintaining accurate and complete academic records for each student, past and present, by providing an unabridged record of all academic enrollments and degrees. The highest level of customer service is provided to more than 13,000 students each semester for advising and registration, over 2,500 degrees are awarded annually, and the Registrar’s Office staff serves as a resource for students, faculty, staff, and the general public to interpret academic policies, explain the appropriate course of action and provide viable solutions to educational objectives.

Duties and Responsibilities

Report Generation This position leads the report generation and audit efforts for the Registrar’s Office. The following is an overview of the current reporting environment. The reporting requirements of the office, campus and system change regularly. This position helps to anticipate those future changes and is focused on creating efficiencies in current reporting practices that in turn provide new resource cycles to accommodate future reporting needs (moving some standard reporting to Argos, for example).

  • CourseLeaf
  • User access, audit of users and extracting data from CourseLeaf to support a variety of business functions in the university.

  • Ad Astra Reporting

  • Verify data reported by Platinum Analytics with data provided directly through Banner and DegreeWorks

  • Argos – Report Usage, Modification, and Testing

  • Converting internal Access reports to Argos when possible

  • Student data (Banner) reports (on-going and ad hoc) for on and off – campus constituents:

  • Departments and Colleges – Enrollment and course reporting
  • Administrative Departments
  • Registrar Office

  • Verification of Reporting accuracy for currently available self-service reporting as well as creating modification of reports when necessary.

Technology Administration and Operation This position is THE technical expert within the Registrar’s Office and leads; 1) technology application and upgrades,2) works as technical expert in each of the Registrar’s Office’s software applications, 3) collaborates with business partners to understand requirements and translate those requirements into business practices that maximize each individual software environment:

  • DegreeWorks Scribe, SureCode, and Transit
  • Develop new/complex scribing methods, code review of scribing by others

  • CourseLeaf Forms and Administration

  • Managing user access, workflow

  • Ad Astra Forms and Administration

  • Setting protocols and standards for user, role, and region management
  • Ad Astra upgrades

  • Banner

Business Process Application and Leadership within the Office of the Registrar This position serves on the leadership team within the Registrar’s Office to ensure that we translate business requirements and processes into application of the various software packages configured to best meet institutional needs. Examples of this work include the following:

  • Translation and Integration of Banner, DW, CourseLeaf, Ad Astra, and Oracle DB documentation and release notes for usage with implementation, testing, and support

  • Leverage & Improve currently available resources

  • DegreeWorks Cross-campus and multi-campus involvement

  • Support during registration and orientation cycles including: Reviewing registration PINs, registration Group assignments, Prerequisites & Test scores for incoming students, producing ARF sheets for returning students during regular registration, etc.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Baccalaureate degree in related field, plus three years related experience or an equivalent combination of education and/or experience.

  • Have SQL/reporting experience

  • Demonstrated experience with ERP/CRM systems

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Demonstrated experience in one of more of the following data systems: Banner, DegreeWorks, Course Leaf, Ad Astra and/or Argos.

  • Experience working in a regionally accredited, comparable University community & environment

  • Demonstrated knowledge to handle the responsibility of large volumes of student data in a secure fashion in accordance with FERPA and other regulations as applicable

  • Demonstrated experience with data migration/sharing between enterprise system and secondary applications

The Successful Candidate Will

  • Critical and Creative thinking to solve problems at interface of business practice, software application, data storage and data retrieval

  • Ability/mastery of synthesizing business practices into written documentation

  • Ability/mastery of communicating technological environment to non-technical people

  • Demonstrated ability exercising good judgment and sound decision-making in applying policies and procedures

  • Demonstrated excellent customer service

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon successful completion of search

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on December 4, 2019; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: .