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Job Information

Montana State University Research Program & Grants Manager in Bozeman, Montana

Position Details

Announcement Number STAFF - VA - 22009

For questions regarding this position, please contact:

Shana Wold at (406) 994-2383 or

Classification Title Finance Professional

Working Title Research Program & Grants Manager

Brief Position Overview

Manage the research programs and grants for the Institute on Ecosystems (IoE) and MSU Water Center (WC).

Position Number 4C7747

Department Institute on Ecosystems

Division Office of Research and Economic Development

Appointment Type Professional

Contract Term Fiscal Year


If other, specify From date

If other, specify End date

FLSA Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 0.8

Benefits Eligible Eligible

Salary Salary range of $40,000 to $48,000 annually at 0.8 FTE, commensurate with experience, education, and qualifications.

Contract Type LOA

If other, please specify

Recruitment Type Open

General Statement

The Office of the Vice President for Research, Economic Development and Graduate Education ( VPREDGE ), is seeking a highly motivated individual to assist with the programmatic and grants management of the Institute on Ecosystems (IoE) and the MSU Water Center (WC).

Duties and Responsibilities

  • In coordination with center directors, faculty and appropriate OSP personnel, help to prepare budgets and content in support of IoE/WC projects and grants.

  • Serve as the operations director for IoE/WC office including managing personnel and facilities, budget implementation, and project oversight and compliance.

  • Manage awarded IoE/WC grants and projects to ensure fiscal accountability and provide timely and accurate reporting as required by agencies.

  • Serve as the primary resource for MSU policies and procedures and HR processes including employee on-boarding, contract renewals and funding changes, and the procurement of equipment and services.

  • Serve as point of contact for internal and external communications.

  • Develop and maintain positive working relationships with IoE/WC partners, agencies and MSU departments and units.

  • Coordinate and provide logistical support for events, workshops, lecturer series and conferences in support of educational and outreach programs.

  • Other duties as assigned.

    Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.

  • A record of progressively responsible fiscal management including experience preparing and monitoring budgets and financial reports with a high level of accuracy.

  • Experience interpreting, applying, and communicating a wide variety of policies and procedures to students, staff and faculty and analyze complex reports.

  • Experience using computerized accounting systems, spreadsheets, databases, and word processing software.

  • Experience organizing and prioritizing workload and deadlines and handling complex situations while working under minimal supervision.

    Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Master’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.

  • Administrative and fiscal management experience in an institution of higher education.

  • Experience managing large, complex, multi-disciplinary grants and contracts.

  • Demonstrated skills with grants and contracts administration and reporting, including knowledge of federal rules and regulations.

  • Knowledge of MSU and State of Montana policies and procedures.

    The Successful Candidate Will

  • Represent the Institute on Ecosystems and Water Center and their programs to others in a professional and courteous manner.

  • Work effectively both independently and in a team-orientated manner, under minimal supervision.

  • Have excellent written and oral communication and interpersonal skills.

  • Provide evidence of strong decision-making skills and initiative.

  • Exercise adaptability to changing priorities while maintaining a positive, effective and professional approach.

  • Develop and maintain effective working relationships with a diverse range of constituents both internal and external to the organization.

  • Appropriately handle sensitive and confidential information.

    Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Number of Vacancies 1

Desired Start Date Upon completion of a successful search.

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screening of applications will begin on September 13, 2021; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples ( .

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU ’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: ( .