Montana Veteran Jobs

facebook youtube linkedin
Mobile Montana Labor & Industry Mobile Logo

Job Information

HRDC IX Special Education Coordinator in Bozeman, Montana

Special Education CoordinatorEarly Childhood Education · Bozeman, Montana

Apply for This Job

DepartmentEarly Childhood Education

Employment TypeECE Seasonal - 25 hrs Probation

Compensation$17-$19/ hour, DOE

If you are viewing this job listing from a job posting board (indeed, LinkedIn, etc.) and wish to apply for this position you MUST do so directly through our website (). If you apply through Indeed or LinkedIn, your application WILL NOT be complete and you will therefore not be considered for the position.

Human Resource Development Council is an Equal Opportunity Employer. We consider applicants for all positions on the basis of qualifications and without regard to race, color, religion, sex, national origin, gender, marital status, veteran status, disability, sexual orientation and any other legally protected status.

Job Opening Date:February 17, 2021

Anticipated Start Date:ASAP

Job Closing Date: Until filled

Job Status: This is a part time, seasonal position (25-28 hours/week, 44 weeks/year)

Wage: $17.00-$19.00/hour, DOE

General Summary of Purpose of this Position:

The Special Education Coordinator assumes overall responsibility for the planning, administration, implementation, and evaluation of the disabilities service area of the HRDC Early Childhood Education Program including arranging for delivery of special services for children with disabilities in cooperation with the Education Services team, while meeting federal and state performance standards and regulations. This position is also responsible, though coordinated approaches and effective partnerships with Local Education Agencies and private providers, for promoting access, participation and individualization within an inclusive environment to support children’s positive school readiness outcomes. This position works with other support staff in grant application requirements and compliance. Performs additional duties as assigned.

Specific Duties and Responsibilities:

Duty Statements. This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties, which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).

Primary Job Duties and Responsibilities

Implementation of Disability Services:

  • Implement disabilities and special needs services in compliance with Head Start Performance Standards, Federal and State regulations and guidelines consistent with the US Department of Education Individuals with Disabilities Education Act and Americans with Disabilities Act.(IDEA and ADA)

  • Utilize coordinated approaches to help children with disabilities/special needs participate in the program. Work with ERSEA Coordinator during recruitment and application process to identify children with suspected disabilities and encourage early intervention

  • Work in collaboration with Site Supervisors and Teaching Staff to implement a data driven disabilities process including observations, referral, goals, accommodations, action plans and continuous quality improvement efforts

  • Through classroom observation and communication with teaching staff, ensure that IEP services are being delivered as required

  • Through the Family Partnership Process, utilize practices that provide parents information, guidance and resources as part of prompting informed family decision making and advocacy for their child;

  • Perform duties related to the planning and development of annual Health and Developmental Screening events, working cooperatively with other Support Staff and including the coordination of screening clinics, training and administration of the screening tool to determine baseline developmental indicators and identify further evaluation needs

  • Conduct additional development screening throughout the school year as new children are enrolled and for those that were absent on screening dates meeting program 45 day deadline

  • Utilize community partnerships with the consent of the parents/guardians to share records and other documentation, provide additional supports and resources to develop and implement individualized outcomes based goals and intervention plans

  • Arranges evaluations for identified children with the appropriate Local Education Agency (LEA) or other professionals

  • Assist in the transition of children and families as they enter the ECE program and as they transition on to the public school system

  • Use a tiered system of child support to provide individualized in-classroom assistance.

Monitoring and Compliance

  • Complete data entry of screening results, observations, evaluations and IEP notes while maintaining continuous ongoing monitoring of data on the Child Plus database

  • Provide regular statistical updates to program director and support staff regarding children with suspected or diagnosed disabilities

  • Participate in the referral/evaluation/IEP process

  • Obtain diagnostic report and confirmation of the disability by the appropriate professional and provides a follow-up plan for service delivery

  • Maintain and document regular contact with families throughout the school year, noting any changes in family needs, goals, status, or general welfare

  • Work with parents to develop, implement, and document, Family Partnership Agreements, including goals, action plans, and timelines

  • Maintain a library of disabilities resources such as publications for training and circulation purposes

  • Provide anecdotal data to teachers from children receiving individualized tiered support

Parent & Family Engagement

  • Establish strong, trusting family partnerships to ensure open communication with parents/guardians about the needs of their child and family, provide resources and referrals to help meet those needs

  • Encourage parent involvement in their child’s development, well-being and school readiness

  • Develop effective strategies for engaging families in setting meaningful goals for their child in the Family Partnership Process

  • Assure that parents are included in the referral/evaluation/Individual Education Program (IEP) process

Community and Partner Development & Engagement

  • Participate as a member of the Early Childhood Community Councils of Gallatin and Park Counties

  • Serve as a liaison to the family advocacy community as a participant in community family and health issues related to children with disabilities, advocates for the parents of children with disabilities with services agencies and school districts

  • Assess available resources and plans for placement options, secures special equipment as required by an IEP or accommodation

  • Arrange, coordinate and monitor special services for children with disabilities/suspected delays through contractual and donated services of community agencies

  • Evaluate and maintain annual Memorandum of Understanding Agreements (Interagency Agreements) with community partners. Build positive relationships within the Early Childhood Education Community in the counties we serve.

  • Work cooperatively with community agencies to ensure that appropriate interagency referrals for services are made, and that there is not duplication of services. Follow up with families to determine the timeliness, quality, and effectiveness, of services.

  • Participate in community outreach events

Enhances Program Quality

  • Provide support services when additional classroom support is required

  • Develop, update and implement Disabilities policies and procedures

  • Serve on the School Readiness Committee

  • Assist with family and parent education events and trainings

  • Participate in fundraising activities

  • Acquire and supervise acquisition of Disabilities Service Area non-Federal share (in-kind) donations.

  • Attend staff meetings, children’s staffing and referrals, community outreach events including possible weekend and evening attendance and other meetings or trainings both locally and out of town as required by the program

  • Promote effective communication and cooperation with staff

  • Participate in program planning and support activities including, but not limited to, annual Self-Assessment, PIR, Community Needs Assessment & Surveys, grant compilation, strategic planning and other programmatic requirements

  • Perform other duties as assigned

Knowledge Skills and Abilities

Language Skills:

  • Read and comprehend basic instructions and present information to others

  • Read, interpret, and write routine reports and correspondence

  • Interpret and write general business documents or technical procedures

  • Ability to effectively communicate orally and in writing and present in public setting

  • Ability to read and interpret financial reports, governmental regulations, rules, and procedure manuals, legal documents, or medical documents

  • Ability to analyze and interpret complex and sensitive information

  • Ability to read and interpret documents such as governmental regulations, rules, and procedure manuals

  • Persuasive public speaking abilities; including the ability to give presentations to individuals and groups

Mathematical/ Money Handling Skills:

  • Basic math skills; add, subtract, multiply and divide simple numbers

  • Calculate figures and amounts applying concepts of basic algebra and/or geometry

  • Handle small and large amounts of cash

Reasoning Ability:

  • Ability to interpret and apply a variety of instructions furnished in written, oral, diagram, or schedule form

  • Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

  • Ability to define and solve practical problems, collect data, establish facts, and draw valid conclusions

  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

Computer Skills:

  • Words per minute computer keyboard required: Demonstrate competency

  • Calculator strokes per minute data entry required: Demonstrate competency

Specialized Office Equipment:

  • Operate fax machine/scanner/copier to save, send or receive documents

  • Operate 10-key Adding Machine to add, subtract, divide, or multiply numbers

  • Operate Multi-line Phone to place, receive, or transfer calls or to retrieve voice mail messages

Computer Software and Operating Systems:

  • Utilize computer spreadsheet to input, format, and edit data and save, print, or transmit data

  • Utilize computer word processing to input, format, and edit documents and save, print, or transmit documents

  • Utilize computer Data Bases to create data files, input, format, and edit data and save, print, or transmit data

  • Utilize computer Internet/E-Mail to access, send, retrieve, save, print, or transmit documents/data files

  • Utilize computer Desktop Publishing to create, format and save, print, or transmit graphics, documents, brochures, or related documents

  • Utilize computer Presentation Software to create, format, and edit electronic presentations

  • Utilize computer Graphics to input, modify, and edit computer photos and graphic files

  • Operate Personal Computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data

  • Utilize proprietary, custom, or online programs or data bases to input, format, and edit data and save, print, or transmit data Specify Software: ChildPlus, eDeca, Teaching Strategies

Specialized Tools (Non-Computer):

  • None

HRDC, Professional or Governmental Policies and Regulations:

  • State or Federal Regulations or Laws (List by Name): Head Start Program Performance Standards, IDEA/ADA, State of Montana Childcare Licensing Requirements, State Immunization laws (EPSDT & CDC recommendations), Montana Child & Adult Care Food Program requirements, Office of Public Instruction requirements for MPDG funding, and OSHA compliance standards;

  • Agency Policies or Procedures (List by Name): HRDC Policies & Procedures, Head Start Policies and Procedures

  • Specialized Professional or Industry Guidelines/Standards: n/a

Drivers Licenses Required for Performing this Position:

  • Montana Class D Driver License and appropriate insurance

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

  • American Red Cross First Aid and CPR certification

Licenses or Certifications That Would Be Useful but Are Not Required:

  • None

Other Required Knowledge, Skills or Abilities:

  • Ability to effectively work and communicate with at risk households and individuals from all socio-economic groups

  • Ability work with minimal supervision and effectively manage work flow

  • Ability to respond effectively to the most sensitive inquiries or complaints from customers or claimants

  • Ability to present self and organization in a positive professional manner

  • Demonstrated ability to communicate and function with other professionals, community groups, staff, parents and children

  • Strong organizational skills and ability to prioritize tasks

  • Demonstrated knowledge of applicable confidentiality guidelines and regulations

  • Ability to maintain absolute confidence with privileged information

  • Ability to effectively establish and maintain positive working relationships with other social service providers, organizations, program participants, and staff

Essential Physical, Mental and Emotional Requirements of this Position:

The following physical, mental and emotional abilities are considered essential to perform the duties listed above:

  • While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear.

  • The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.

  • The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures.

  • Incumbent must pass a physical exam which results in signed documentation from a health care provider, stating person is free of communicable diseases by employment date.

  • TB Risk Assessment with follow up examination if positive risk factors are presented

  • Current Tetanus and proof of MMR vaccination

  • CPR/First Aid Certification Card

  • Satisfactory results from FBI criminal background check, Child Abuse/Neglect & Sex Offenders Registry check, Motor Vehicle Driving Record check, as required by Head Start Program Performance Standards and State of Montana Child Care Licensing regulations

  • Exhibit the stamina to perform duties including ability to stoop, squat, bend and work with pre-school children

  • Exhibit the stamina to perform duties including the ability to lift, carry and work with supplies, screening supplies, office files, etc.

Education and Experience

Education:The following course(s) of study or class work usually provides the required knowledge skills and abilities to perform the duties of this position:

  • A Bachelor’s degree or higher with an emphasis in Special Education, Disabilities, Child Development, Early Childhood Education or related field which includes the 24 credit core in Early Childhood Education is required.

  • Master’s degree in above areas is preferred.

Experience: The following kinds of experience usually provide the required knowledge skills and abilities to perform the duties of this position:

  • Two years teaching experience in early childhood education, Special Education, or work experience with parent involvement focus

  • Two years supervisory experience, and/or commensurate experience within a Head Start Program

  • Demonstrated experience in working with children and adults from diverse socioeconomic (especially low-income), educational, and ethnic backgrounds.

  • Two years experience working with children with disabilities.


Supervision Received:

  • This position operates under the direct supervision of the Education & Program Managers. The incumbent follows specific guidelines set by HRDC, the Office of Head Start, IDEA/ADA, OPI, and State of Montana Child Care Licensing policies, procedures and regulations.

  • The incumbent’s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

This position supervises the following position(s):

  • May oversee interns and community volunteers and parents

This position has the following supervisory responsibilities:

  • This position may have responsibility for assigning and checking work of volunteers and parents.


Impact of Decisions and Errors Made by Position:

  • Decisions, final recommendations and/or errors primarily affect a single program.

  • Decisions, final recommendations and/or errors affect continuation of existing program with respect to licensing and compliance.

Judgment Required to Make Decisions:

  • Job duties typically involve frequently changing conditions and problems. Requires considerable judgment in applying factual background and fundamental principles to the development of approaches and techniques for the solution of problems

  • Requires judgment from time to time in the application of broader aspects of established practices to problems and situations not falling clearly or concisely within the limitations of accepted standards or precedents

Exception Authority:

  • This position is not authorized to make exceptions to Program Policy or Procedure

Financial Responsibility

Handles cash or checks:

  • Solicits grants/gifts/donations for In-Kind donations for families and as a program requirement

  • Handles cash and checks throughout the year during fund-raising activities in varying amounts

Personal Contacts

The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:

  • Daily Contact and interaction with coworkers

  • Frequent interaction with the public or consumers

  • Interacts with Education/Program Managers & Director, Executives, HRDC Board and Head Start Policy Council, and/or Committees several times a year

  • Interacts with representatives of other service providers several times a year

  • Interacts with funding agencies to provide information or exchange facts

  • Interacts with governmental compliance or auditors to provide information or exchange facts


  • The incumbent has full and complete access to reports, records, and client IEP files where utmost judgment is required.

Working Conditions

The incumbent is exposed to the following unusual, potentially hazardous, or unpleasant working conditions:

  • Works in temperature controlled office environment

  • Weekly or more frequent operation of a motor vehicle under all weather conditions

  • Must be able to travel out of town to a variety of work sites as needed

  • Must be able to work evenings and weekends as needed

  • Frequent home visits to client residences

  • Weekly or less frequent exposure to occupational illness or diseases

  • Weekly or less frequent exposure to unpleasant substances, odors or noises

  • Travel throughout service area and attend training both locally and regionally

  • Monthly or less frequent exposure to angry or violent clients or volunteers

  • Monthly or less frequent exposure to risk of cuts, burns, shock or other minor injuries (not requiring hospitalization)

  • Monthly or less frequent exposure to animal bites or injuries caused by animals