Job Information
HRDC IX Staff Accountant / Senior Accountant in Bozeman, Montana
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HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.
Looking to fill our fiscal team by adding one accountant. Depending upon the applicant pool, this could be filled by either a Staff Accountant or Senior Accountant, depending upon experience.
Job Opening Date: June 11, 2024
Job Closing Date: Until Filled
Anticipated Start: As soon as possible
Job Status: This is a full time position (36 worked hours/week + 4 paid non-worked hours/week in alignment with HRDC's Reduced Workweek Policy)
Wage:
Staff Accountant: $23.00-$28.00/hour
Senior Accountant: $61,000-$73,000/year
General Summary of Purpose of this Position:
Under the direction of the Chief Financial Officer and Accounting Manager, p erforms various accounting duties and assists in maintaining financial records and preparing reports for HRDC, in compliance with established policies and procedures and applicable local, state, and federal regulations. Primary focus point for the financial/accounting support of HRDC programs, including a variety of state and federally funded grant programs. Other duties as assigned.
Specific Duties and Responsibilities:
Duty Statements. This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).
Primary Job Duties and Responsibilities
Program Responsibilities
Prepare financial statements, budgets, analyzes, reports and supporting documentation for HRDC, for both internal and external use, in support of: State and Federal Grants and other HRDC programs:
Prepare monthly financial reports and reconciliations for HRDC management and any appropriate advisory board
Assist in the preparation of monthly budget-to-actual reports for each program, in coordination with program staff
Prepare regular reports and supporting documentation for funders and management, and to draw grant funds in partial reimbursement of HRDC-paid program expenses
Prepare monthly reports and supporting documentation for partner agencies
Compile data for portions of the Annual HRDC agency-wide audit, including Supplemental Schedules and other programs selected by auditors as major programs
Assist with program-specific monitoring by funding sources
Assist in the preparation of annual program budgets and grant applications
Participate in meetings to assist in budget development and cost projections for funding sources
Prepare closeout reports, reconciliations, and supporting documentation as required by funding sources
Program Reporting
Utilize HRDC General Ledger and accounting records on computerized system. Responsible for development and maintenance of various computerized spreadsheet systems used primarily for tracking, reporting, and analyzing financial data, in support of: State and Federal Grants and other HRDC programs:
Input data into accounting system and spreadsheet systems
Develop and maintain spreadsheets
Prepare general journal entries
Prepare monthly reconciliations, analyzes and investigates variances
Prepare or review bank deposits of rider donations and cash receipts journal entries
Prepare billing invoices, and follow up on payment receipt status, as required
Assist with vendor claims for payment and verifies proper account coding.
Assist and verify purchasing and procurement compliance with HRDC Financial Policies & Procedures and Federal OMB/FTA/MDT regulations, including proper supporting documentation
Assist with capital projects
Respond to various requests for financial and program-specific information from funding sources, regulators/monitors, advisory boards, and HRDC management
Verify Davis-Bacon compliance, when applicable, including proper supporting documentation
Respond to various requests for financial and program-specific information from funding sources, regulators/monitors, advisory boards, and HRDC management
Accounting:
Input data into accounting system and spreadsheet systems
Prepare general journal entries along with compile data/documentation for general journal entries to close various HRDC funds at fiscal year-end
Prepare HRDC cash receipts/bank deposits
Assist with monthly bank reconciliations
Assist with monthly cash-draw requests of grant funds from MDPHHS and other funding sources, in reimbursement of HRDC-paid program expenses
Assist with closeout reports, reconciliations and supporting documentation required by HRDC funding sources
Assist with HRDC Fixed Assets reconciliation and depreciation calculation at fiscal year-end
Compile data for portions of the Annual HRDC agency-wide audit, including Supplemental Schedules
Perform general office work and assist other fiscal staff in completion of duties, as needed
Assist with vendor claims for payment and verify proper account coding
Assist and verify purchasing and procurement compliance with HRDC Financial Policies & Procedures and Federal OMB regulations, including proper supporting documentation
Verify Davis-Bacon compliance, when applicable, including proper supporting documentation
Fiscal Cross-Training:
HRDC payroll functions
HRDC Accounts Payable/vendor payment functions
HRDC billing invoices and cash-draw requests of various HRDC grant funds via multiple systems prescribed by funding sources
HRDC administrative service cost allocations to HRDC programs
Communication:
Interact and communicate with HRDC staff and management, advisory boards, funding sources, regulators/monitors, vendors, auditors, and other financial contacts by communicating both personally and remotely, through oral or written directives and memoranda, with all involved parties
Perform other assignments as required
Knowledge Skills and Abilities
Language Skills:
Read and comprehend instructions and present information to others
Interpret and write general business documents or technical procedures
Ability to analyze, interpret, and respond effectively to complex and sensitive information and/or inquiries
Preferred bilingual Spanish
Mathematical/ Money Handling Skills:
Add, subtract, multiply and divide numbers
Calculate rate, ratio, and percentages
Handle large amounts of cash
Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists
Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
Ability to define problems, collect data, establish facts, and draw valid conclusions
Computer Skills:
Words per Minute Computer Keyboard Required: Demonstrated proficiency.
10-Key Strokes per Minute Data Entry Required: Demonstrated proficiency.
Specialized Office Equipment:
Operate 10-key calculator to add, subtract, divide, or multiple numbers
Operate copier/fax/scanner to capture text or graphics and transmit, print, save, or import them for further use
Operate multi-line telephone system to place, receive, or transfer calls and voice mail messages
Computer Software and Operating Systems:
Utilize computer spreadsheet to input, format, and edit data and save, print, or transmit data.
Utilize computer word processing to input, format, and edit documents and save, print, or transmit documents
Utilize computer Internet/e-Mail to access, send, retrieve, save, print or transmit documents or data files
Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data
Utilize proprietary, custom or online programs or data bases to input, format, and edit data and save, print, or transmit data. Specify Software: ORION Fund Accounting Software
Specialized Tools (Non-Computer):
None
Agency, Professional or Governmental Policies and Regulations:
State and Federal Regulations or Laws (List by Name): Federal Office of Management and Budget (OMB) Uniform Guidance (replacement for OMB Circulars A-110, A-122, A-133) regulations applicable to grant-funded programs;
Agency Policies or Procedures (List by Name): HRDC Financial Policies and Procedures Manual;
Specialized Professional or Industry Guidelines/Standards: Generally Accepted Accounting Principles (GAAP);
Other: Program-specific regulations and guidance available, as required.
Drivers Licenses Required for Performing this Position:
Montana Class D driver license and acceptable insurance.
Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:
None
Licenses or Certifications that Would Be Useful but Are Not Required:
CPA, CGMA
Other Required Knowledge, Skills or Abilities:
Ability to effectively work and communicate with a wide range of individuals from all socio-economic groups
Ability to read, interpret and implement documents such as governmental regulations, rules, and procedure manuals
Ability to work with minimal supervision and effectively manage work flow
Ability to respond effectively to the most sensitive inquiries or complaints from customers/claimants/stakeholders
Demonstrated strong organizational skills
Demonstrated positive interpersonal and communication skills
Demonstrated working knowledge of computerized accounting systems and spreadsheets
Must be bondable
Demonstrate appropriate attention to detail
Demonstrate ability to carry out several tasks simultaneously and to organize time to meet established deadlines
Prepare and present clear, concise and comprehensive reports in a timely manner as required
Ability to communicate technical information in a manner understood by the layperson
Essential Physical, Mental and Emotional Requirements of this Position:
The following physical, mental and emotional abilities are considered essential to perform the duties listed above:
While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear (listen).
The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds.
Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Must be able to sit for long periods of time, squat, stoop and bend in order to retrieve office materials and files from cabinets and shelves.
Education and Experience:
Education: The following course(s) of study or class work usually provides the required knowledge, skills and abilities to perform the duties of this position:
Bachelor’s degree in Accounting from four‑year college or university or equivalent work experience required.
Formal training in business accounting required.
Experience: The following kinds of experience usually provide the required knowledge, skills and abilities to perform the duties of this position:
Working knowledge of computerized accounting systems and spreadsheets is required.
Minimum of two years of work experience in accounting/bookkeeping preferred. Minimum of four years for the Senior position.
Minimum of two years of work experience in computerized accounting systems and spreadsheets preferred. Minimum of four years for the Senior position.
Over four years of work experience in accounting/bookkeeping preferred.
Over four years of work experience in computerized accounting systems and spreadsheets preferred.
Significant work experience in non-profit and/or governmental (fund) accounting is preferred.
Experience with Blackbaud Financial Edge NXT or similar software is preferred.
Supervision
Supervision Received:
This position operates under general supervision. The employee’s work is primarily assigned by daily workflow and operations. The employee is authorized to make decisions as to the timing and sequence of work, and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.
This position operates under broadly stated policies, goals, objectives and principles. The employee has, within established policies and procedures and applicable laws, rules and regulations, broad freedom to establish work priorities and/or methods used to accomplish work.
This position supervises the following position(s):
None
This position has the following supervisory responsibilities :
None
Decisions
Impact of decisions and errors made by this position:
Decisions, final recommendations and/or errors affect employees and clients of established HRDC programs and could affect major projects or continuation of existing HRDC programs.
Judgment Required to Make Decisions:
Requires judgment from time to time in the application of broader aspects of established practices to problems and situations not falling clearly or concisely within the limitations of accepted standards or precedents.
Exception Authority:
This position cannot authorize exceptions to HRDC program policy or procedure
Financial Responsibility
This position is accountable for the following company money, funds, and budgets:
Monitor expenditures and revenue for HRDC accounts
Handles large amounts of cash and/or checks for all HRDC accounts
Reconcile bank accounts for HRDC
Personal Contacts
This position is responsible for the following personal contacts (either in oral or written form) when performing the duties and responsibilities of the position:
Daily contact and interaction with HRDC co‑workers, program managers and executives, but generally not the public
Interact with representatives of other service providers several times a year
Interact with funding agencies to provide information or exchange facts
Interact with governmental compliance monitors and auditors to provide information or exchange facts
Confidentiality:
This position regularly works with confidential and client data, which if disclosed, may be detrimental to HRDC/client interests. Release of such information may also violate disclosure laws.
Working Conditions
This position works primarily in a temperature controlled office environment.
Department
Admin/ Executive
Employment Type
Full-Time - 40 hrs Probation
Compensation
$23.00-$28.00/hour / $61,000-$73,000/year