Montana State University Student Academic Coordinator in Bozeman, Montana
Announcement Number STAFF - VA - 20061
For questions regarding this position, please contact:
Sarah Karlsgodt at 406-994-2909 or firstname.lastname@example.org
Classification Title Program Coord II
Working Title Student Academic Coordinator
Brief Position Overview
The Academic Coordinator manages the graduate and undergraduate student programs in the department and provides critical support to faculty in their mission to provide outstanding educational and research opportunities to all students at Montana State University.
Position Number 4M0332
Department Microbiology & Immunology
Division College of Agriculture/MAES
Appointment Type Classified
Contract Term Fiscal Year
If other, specify From date
If other, specify End date
Union Affiliation Exempt from Collective Bargaining
Benefits Eligible Eligible
Salary $14.140 - $17.675 per hour, commensurate with experience, education, and qualifications
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
The mission of the Department of Microbiology and Immunology is to generate knowledge about local and global environments that can be disseminated to meet the needs of students, agricultural producers, land owners and managers, the general scientific community and the citizens of Montana and produce broadly educated students prepared for careers in the environmental studies.
In conjunction with the College of Agriculture (COA) Advising Services, the Academic Coordinator provides a high level of administrative, customer service, and technical support to students, faculty and staff. This position acts as the academic coordinator for undergraduate students for options in the Microbiology and Immunology, serves as graduate program coordinator for the Microbiology and Immunology M.S. and a PhD Programs, working closely with the department head to provide service to undergraduate and graduate students, as well as general support to the department head, faculty and department affiliates as needed.
Duties and Responsibilities
Undergraduate Program Coordination
Work with faculty and certifying officer on transfer coursework and substitutions of courses; assist students in understanding and following university and departmental academic policies and procedures, rules and requirements; register students in restricted-entry courses and maintain waiting lists for faculty.
Keep students informed of academic and student support services and process multiple undergraduate student forms, including undergrad research, independent study, Add/Drop, Change of Curriculum and major and minor applications.
Serve as department liaison between Microbiology and Immunology and the College of Agriculture Advising Center and Advising Commons to assign students to appropriate faculty advisors, as well as provide current information necessary for faculty to be updated on undergraduate academic advising materials and course information.
Contribute to innovative ideas to support the growth and effectiveness of the departmental advising programs.
Graduate Program Coordination
Coordinate the graduate student program by managing and implementing associated departmental and university policies and procedures in conjunction with the Graduate School, Registrar’s Office and the Office of International Programs.
Respond to general graduate program inquiries in person, over the phone and through email.
Oversee and process application materials for over 90 graduates spanning the following degree programs: M.S in Microbiology and Immunology, cross-college/departmental M.S. in Microbiology and Immunology and Ph.D. in Microbiology and Immunology
Schedule and provide initial departmental orientation for new graduate students. Provide Microbiology and Immunology Graduate Handbook and advise students of Graduate School and Microbiology and Immunology graduate policies and procedures. Monitor graduate student academic and program satisfactory progress. Provide guidance and encouragement until the student has satisfied requirements of the M.S. or Ph.D. program. Assist students with various forms for the Graduate School, thesis defense and graduation.
Additional responsibilities include but are not limited to:
Work with undergraduate and graduate curriculum committees and faculty to submit revisions and updates for the Catalog and Schedule of Classes; schedule classrooms and process textbook requisitions; coordinate advising evaluations and instructor course evaluations processes; organize and maintain paper and electronic student files.
Research and prepare data on academic and enrollment trends, teaching load reports and alumni data for department head.
Work with other Microbiology and Immunology staff to coordinate and maintain academic related webpages, departmental brochures and student resources.
Assists department head, faculty, business manager and administrative staff in day-to-day operations in regard to student services as needed.
Required Qualifications – Experience, Education, Knowledge & Skills
Progressively responsible administrative work experience with an emphasis on students in higher education and office administration, or an equivalent combination of relevant education and experience.
Demonstrated excellence in customer service and working with a diverse group of constituents.
Demonstrated competence organizing and prioritizing multiple work assignments, meeting deadlines, and exercising adaptability to changing priorities and handle multiple responsibilities while maintaining a positive, effective, and professional attitude.
Demonstrated competence maintaining records with a high degree of accuracy and close attention to detail.
Demonstrated advanced skill using personal computers and various software such as word processing, spreadsheets, relational databases, email and internet (please list equipment and software used).
Preferred Qualifications – Experience, Education, Knowledge & Skills
Demonstrated experience working in an academic environment.
The Successful Candidate Will
Possess excellent written and verbal communication skills and the ability to articulate detailed information and policies and procedures, both verbally and in writing to a wide variety of constituents;
Have the ability to manage sensitive and confidential situations and records appropriately;
Possess the ability to troubleshoot problems and have candid conversations;
Establish and maintain productive and positive working relations with co-workers, faculty, students, supervisors, and the public. Work independently with minimal supervision and as part of a team; Accomplish many dissimilar tasks in a highly demanding environment while maintaining a pleasant demeanor;
Have the ability to possess a thorough understanding of MSU Banner, Astra, DegreeWorks, Course Scheduler, College-Net and CIM, registrar forms, policies, procedures, resources, and deadlines;
Liaison with associated MSU Departments, including Admissions, New Student Services, Registrar, Office of Student Success, Academic Advising Center, and the Graduate School;
Possess the ability and skill to interpret, implement and communicate new policies and procedures;
Represent the Department of Microbiology and Immunology and MSU in a professional and courteous manner.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon successful completion of search
Position End Date (if temporary)
Applications will be:
Screening of applications will begin on August 26, 2019; however, applications will continue to be accepted until an adequate applicant pool has been established.
Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.
Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.
Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; email@example.com .
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.
MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: http://www.montana.edu/hr/disabilityaccommodation/complaintsgrievances.html .