Job Information
Montana State University Subaward Accounting Associate IV in Bozeman, Montana
Position Details
Position Information
Announcement Number STAFF - VA - 25062
For questions regarding this position, please contact:
Jennifer Nesbitt
(406) 994-6149
jnesbitt@montana.edu
Classification Title Accounting Assoc IV
Working Title Subaward Accounting Associate IV
Brief Position Overview
This position represents a great opportunity in the Office of Sponsored Programs ( OSP ) for a dynamic candidate with exceptional multi-tasking and organizational skills. The individual in this position will provide direct financial and administrative support to the OSP Subaward area.
Position Number 4M0583
Department Office of Sponsored Programs Admin
Division Office of Research and Economic Development
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation FOCUS-MFPE
FTE 1.0
Benefits Eligible Eligible
Salary Starting $24.50 per hour, commensurate with experience, education, and qualifications.
Contract Type Classified Salary
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Office of Sponsored Programs ( OSP ) serves as the central administrative entity responsible for approving research proposals to federal, state, and private sponsors for external research funding and implementing awards resulting from these proposals, including associated regulatory and financial requirements. When working collaboratively on research projects with other entities, research subaward agreements to other organizations are generated, executed, and monitored by the OSP Subaward team.
Duties and Responsibilities
The Subaward Accounting Analyst is responsible for support to the Subaward Manager and the Subaward Business Operations Analyst, and to all parties involved in subaward relationships funded through OSP . This includes a diverse combination of MSU faculty and staff as well as external domestic and international partners, such as other Institutions of Higher Education, non-profits, and private industry partners.
The person in this position:
Performs Accounts Payable functions for all subawards funded through OSP . The portfolio of subawards is growing rapidly, and currently includes approximately 500 subawards with expenditures of $32.4 million in FY24.
Reviews and approves subaward expenditures submitted by various campus departments and Fiscal Shared Services for accuracy, and for compliance with State, Federal, University System and Grant Agency laws, rules, guidelines, and procedure; identifies issues and provides feedback and offers solutions to resolve issues.
Ensures the accuracy of subrecipient invoicing through pre-audit review, verifying expenditure of funds in accordance with federal, state, and private rules and regulations; tracks cost overruns, cost sharing and IDC’s on subaward accounts; approves the release of subrecipient payments, reconciles subaward payments between the OSP Subaward Application database and Banner, identifies and corrects accounting errors.
Performs the pre-audit review and release of payments of Chrome River expense reports (with an emphasis on travel related expenditures) on all research related funds in accordance with federal, state and private rules and regulations, with specific emphasis on federal acquisition regulations and procurement laws to ensure financial compliance.
Creates and maintains electronic and paper records on an average portfolio of over 500 unique subaward accounts. Prepares, routes, and tracks a wide variety of forms and documents both internally and externally related to subaward funding, ensuring agreements and modifications are processed in a timely manner, that all supporting documentation is received, up to date, and in accordance with sponsor requirements. Includes data entry of subaward data into both Banner and into electronic OSP applications. Includes assisting with subaward administrative and financial closeout processes and archiving.
Supports initiatives designed to increase efficiencies, and to support and enhance increasingly electronic processes.
In collaboration with the Subaward Business Operations Analyst, assists with training and outreach on OSP Subaward policies and procedures on an individual or campus wide basis as needed.
Participates in relevant departmental and university process improvement initiatives. Communicates and implements these changes as they relate to the subaward function.
Required Qualifications – Experience, Education, Knowledge & Skills
Bachelor’s degree in Finance, Accounting or Management, or an equivalent combination of education and/or experience.
Demonstrated experience with administrative and accounting principles, practices, and techniques.
Progressively responsible experience in accounting or related field.
Demonstrated experience using personal computers and various software including Word, Excel, and Outlook, as well as experience working with databases and the Internet.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience using Banner software.
Demonstrated financial and administrative experience in externally funded research grants and contracts.
Familiarity with state and federal regulations including OMB Uniform Guidance Circular.
The Successful Candidate Will
Possesses excellent oral, interpersonal and written communication skills.
Can execute multiple tasks and respond to multiple demands with minimal supervision.
Ability to prioritize workload and meet deadlines.
Produces high quality work by maintaining organization and attention to detail with limited supervision.
Demonstrates self-motivation and ability to follow through, independently, on tasks and projects to completion.
Demonstrates ability to exercise sound judgment in decision making and interpreting and applying policies and procedures with a diverse set of tasks.
Performs detailed work with a high level of accuracy and efficiency.
Responds to rapid change and growth and utilize new technologies.
Works effectively in a fast paced, growth-oriented environment.
Provides quality customer service to members both internal and external to the organization.
Represents OSP and Montana State University in a professional and courteous manner.
Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.
Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.
This position has supervisory duties? No
Posting Detail Information
Number of Vacancies 1
Desired Start Date Upon completion of a successful search.
Position End Date (if temporary)
Open Date
Close Date
Applications will be:
Screening of applications will begin on August 29, 2024; however, applications will continue to be accepted until an adequate applicant pool has been established.
Special Instructions
EEO Statement
Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.