Montana State University Timekeeping Program Manager in Bozeman, Montana

Position Details

Position Information

Announcement Number STAFF - VA - 19229

For questions regarding this position, please contact:

Search Support at auxjobs@montana.edu or 406-994-6093.

Classification Title Program Mgr

Working Title Timekeeping Program Manager

Brief Position Overview

Are you people oriented yet data driven? This might be the payroll job for you!

Position Number 4N1446

Department Auxiliary Services Administration

Division Auxiliary Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation Exempt from Collective Bargaining

FTE 1.0

Benefits Eligible Eligible

Salary $16.71/hour. Applicants that are current MUS employees, rate of pay for this position will be determined by the Staff Compensation Plan which may be different than the posted minimum entry rate.

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

Position Details

General Statement

Auxiliary Services provides a wide variety of student and campus services with departments under its umbrella such as Residence Life, Family and Graduate Housing, Culinary Services, CatCard, Conference and Event Services, Strand Union, Sports Facilities, and Auxiliary Information Technology. The division employs approximately 370 permanent staff and between 900-1200 student and temporary workers.

Duties and Responsibilities

Under minimal direction and in collaboration with University Human Resources (UHR), the Timekeeping Program Manager actively oversees and manages the payroll efforts and software system (TimePro) for Auxiliary Services; provides guidance and collaborates with departmental supervisors on all relevant system functions; and delivers excellent customer service at every interaction.

  • Manages and maintains Auxiliary timekeeping software and payrolls

  • Provides senior level payroll support to the Auxiliary Enterprise (370 full time / 1200 temporary)

  • Directs and coordinates the Auxiliary Services’ payroll effort to ensure timely and accurate payrolls

  • Departmental liaison with UHR regarding all payroll and benefit issues; researches and resolves any payroll or benefit discrepancies for Auxiliary staff.

  • Creates payroll reports as requested/needed by managers to meet budgetary goals and to ensure data integrity

  • Creates and conducts training for supervisors on software system and reports

  • Troubleshoots software technical issues and problems related to the system

  • Provides input for long-range planning for system improvements

  • Ensures departmental compliance on all related MSU, State and Federal guidelines

  • Leads all permanent employee onboarding processes and any training that is needed

  • Guides supervisors on worker’s compensation and family and medical leave processes

  • Assists with recruitment management as needed

  • Performs a variety of other administrative and reporting functions

  • Asked to be familiar with Auxiliary departments, their unique services and shifts

  • And actively participates as part of the team while performing other duties in support of the enterprise’s mission.

Required Qualifications – Experience, Education, Knowledge & Skills

  • Bachelor’s Degree plus progressively responsible payroll processing experience or an equivalent combination of relevant education and/or experience.

  • Proficient experience using computers and various software packages.

  • Strong customer service focus; skilled at effectively and diplomatically responding to a diverse clientele that may include handling difficult customer service situations.

  • Experience gathering, analyzing and/or evaluating information in order to solve complex matters.

Preferred Qualifications – Experience, Education, Knowledge & Skills

  • Experience processing high volume payrolls.

  • Familiarity with human resources policies and procedures.

  • Experiencing providing software training to end users.

The Successful Candidate Will

  • Accurately perform duties in an office environment with frequent interruptions

  • Efficiently complete work while meeting varied deadlines in a timely manner

  • Demonstrate excellent mathematical skills

  • Work effectively and efficiently in close cooperation with all staff in a team-oriented environment

  • Demonstrate excellent interpersonal and communication skills

  • Possess excellent researching and problem solving skills

  • Effective presentation and training skills in front of groups of varying size

  • Effective research abilities, analytic skills, and troubleshooting skills

  • Effectively communicate policies and procedures

  • Manage difficult situations appropriately and professionally demonstrating excellent conflict resolution skills

  • Consistently exercise initiative and good judgment

  • Prioritize and organize workload

  • Exhibit a strong sense of self-motivation and self-management

  • Quickly adapt to changing priorities

  • Maintain confidentiality of records and information

  • Represent the department to others in a professional and courteous manner

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

The employee in this position is expected to be present during payroll processing times.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Work for long periods of time at a computer or talking on the telephone.

This position has supervisory duties? No

Posting Detail Information

Number of Vacancies 1

Desired Start Date Upon successful completion of the search process

Position End Date (if temporary)

Open Date

Close Date

Applications will be:

Screened beginning on February 14, 2019; however, applications will continue to be accepted until an adequate applicant pool has been established.

Special Instructions Please address the qualifications in your cover letter and resume.

Questions? Contact – Search Support at auxjobs@montana.edu or 994-6093.

Diversity Statement

Montana State University values diverse perspectives and is committed to continually supporting, promoting and building an inclusive and culturally diverse campus environment. MSU recognizes the importance of work-life integration and strives to be responsive to the needs of dual career couples.

Montana State University is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of an individual’s race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran’s status, sex, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. To request an accommodation, contact the Human Resources Office, PO Box 172520, Montana State University, Bozeman MT 59717-2520; 406-994-3651; recruitment@montana.edu .

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference please complete the veteran’s preference information located in the Demographics section of your profile.

MSU’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU Website: www2.montana.edu/policy/affirmative_action/ .