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Montana Technological University Administrative Associate II in Butte, Montana

This full-time position will perform similar duties for the Petroleum Engineering Department and Career Services Department at Montana Tech.

Admin Associate - Petroleum Engineering Department
The position is responsible for handling the day-to-day operation of the department through answering and directing phone calls, replying to emails, directing visitors and creating and maintaining filing systems for department documentation and relevant accreditations. The position also assists faculty with support for scheduling travel, meetings, and events, acting as recording secretary during meetings, and compiling and filing meeting minutes. Additional duties include maintaining calendars and inventories of office supplies and replenish them as needed. This position will require extensive use of common office software including word processing, spreadsheet, and presentation applications as well as campus software for database, scheduling, budgeting and curriculum records. This position will also assist students to direct them to the right faculty member or staff to get the help they needed. Also, this position will be able to manage work study students and other student assistants for a smooth operation of the departments. This position will utilize BANNER and Oredigger Web to access student records.

Admin Associate II - Career Services
This positions is as a critical team member creating a welcoming environment. Become part of a team of career experts to assist students, employers, and alumni through contact in-person, over the phone and through email inquires about Career Services and/or Montana Tech. Intensive data entry and data research for jobs matching degrees offered at Montana Tech. Promoting services to current and prospective students. Coordiate the social media outreach of Career Services. This position requires the ability to maintain confidentiality; deal with constant interruptions; and present professionalism in the workplace. Work directly with students, faculty and staff, as well as alumni to assist with fulfilling the mission of Career Services. Contribute to the efficient operation of a busy on-campus office.