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Montana Tech Administrative Associate II in Butte, Montana

Admin Assistant II

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.


This full-time position will perform similar duties for the Petroleum Engineering Department and Career Services Department at Montana Tech.

Admin Assistant II - Petroleum Engineering Department

The position is responsible for handling the day-to-day operation of the department through answering and directing phone calls, replying to emails, directing visitors and creating and maintaining filing systems for department documentation and relevant accreditations. The position also assists faculty with support for scheduling travel, meetings, and events, acting as recording secretary during meetings, and compiling and filing meeting minutes. Additional duties include maintaining calendars and inventories of office supplies and replenish them as needed. This position will require extensive use of common office software including word processing, spreadsheet, and presentation applications as well as campus software for database, scheduling, budgeting and curriculum records. This position will also assist students to direct them to the right faculty member or staff to get the help they needed. Also, this position will be able to manage work study students and other student assistants for a smooth operation of the departments. This position will utilize BANNER and Oredigger Web to access student records.

Admin Assistant II - Career Services

This positions is as a critical team member creating a welcoming environment. Become part of a team of career experts to assist students, employers, and alumni through contact in-person, over the phone and through email inquires about Career Services and/or Montana Tech. Intensive data entry and data research for jobs matching degrees offered at Montana Tech. Promoting services to current and prospective students. Coordiate the social media outreach of Career Services. This position requires the ability to maintain confidentiality; deal with constant interruptions; and present professionalism in the workplace. Work directly with students, faculty and staff, as well as alumni to assist with fulfilling the mission of Career Services. Contribute to the efficient operation of a busy on-campus office.


  • High School Diploma and at least 1 year of office administration experience


  • Excellent customer service skills

  • Effective communication (verbal and written) and listening skills

  • Excellent organizational and problem-solving skills

  • Proficiency with computer operation and a wide variety of software applications including word processing, spreadsheets, and databases

  • Accurate, effective recordkeeping skills, and report key metrics with ability to maintain confidentiality

  • Ability to work effectively in a strong team environment


  • Associates Degree and/or 3+ years of office administration experience .

    Applications received by June 30, 2021 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

    For full consideration application materials must be complete.

    Please include:

  • Cover letter addressing qualifications,

  • Resume

  • Contact information for 3 professional references.

    Any offer of employment is contingent upon a satisfactory criminal background check.

    Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

    To claim veteran’s preference please complete the employment (veteran’s) preference form located on the employment page and email to You must include the job title of the position in which you are applying.

    To request an accommodation for the application or interview, please contact Cathy Isakson 406-496-4380;

    Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

    Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.

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