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Montana Tech Chief of Staff in Butte, Montana

Chief of Staff

Department: Chancellor?s Office

Employment Detail: Professional, Full-Time

Applications received by November 23, 2020 will be guaranteed full review and consideration. Applications received after that date may be considered until an adequate applicant pool has been established.

DUTIES:

This position serves a crucial role on the Chancellor?s leadership team, representing the prioritized interests and objectives of the Chancellor?s office identified as vital to the success of Montana Technological University. In serving as the individual responsible for the general operations of the Chancellor?s Office, this position is charged with management of various administrative matters, and is expected to assist the Chancellor in effectively allocating his/her time and efforts to the areas and issues most important to the overall success of the University. This involves oversight of the Chancellor?s schedule, facilitation of access to the Chancellor, and coordination of projects and initiatives either directly involving or assigned by the Chancellor.

This position is expected to provide strategic public relations counsel to the Chancellor and members of the executive leadership team, serving in a key advisory role as a member of the Chancellor?s leadership team. The person in this position is also responsible for supporting the Chancellor?s efforts to lead an effective and efficient leadership team by helping to manage the agendas of team meetings, efficiently prioritizing meetings and other engagements with a variety of stakeholders, and preparing or securing suitable materials necessary for the advancement of the work and deliberations of the Chancellor and leadership team. The person in this position is responsible for representing the Chancellor?s office to both internal and external constituents, and is expected to facilitate productive collaboration between the Chancellor?s office and those with a vested interest in the University. This includes frequent interaction with students, faculty, staff, alumni, members of the public, donors, media personnel, government officials as well as other internal and external stakeholders. The individual in this position is also responsible for managing the completion of special projects and other initiatives that cross organizational lines, and helping to ensure that University-wide initiatives are completed successfully and in a timely manner.

As necessary, the person in this position will work on behalf of the University Chancellor to advance the strategic goals set forth by the University. Other essential functions of this position are listed below:

  • Manage the general operations of the Office of the Chancellor, including direct oversight and development of the staff assigned to the office. Ensures the effective preparation and management of all budgets for the Chancellor?s Office and monitors the various accounts for the Chancellor.

  • Provides analytical and substantive insight to the Chancellor in relation to the Chancellor?s dealings with academic, student, athletic, development, alumni, business and external communities.

  • Coordinates special initiatives as determined by the Chancellor, and assists in the planning of special events and developmental opportunities for the Chancellor.

  • Liaises with shared governance groups to ensure alignment of effort and open, effective, timely communication.

  • Serves in an advisory capacity, providing strategic insight to the Chancellor regarding matters of policy and other organizational issues as related to the Chancellor?s constituency. Also serves in an advisory role to the Chancellor?s leadership team in assisting with the resolution of complex and/or sensitive organizational or operational matters.

  • Ensures effective engagement of the Chancellor with local, state, regional and national agencies and officials.

  • Works to expand the University?s constituency by strengthening existing affiliations when possible, and working directly with external community organizations and University leadership in developing productive partnership opportunities for the University and community.

  • Demonstrates a comprehensive understanding of the University?s mission and priorities, and identifies both public relation needs and opportunities associated with the goals of the University.

  • Ensures effective and efficient operation of the Office of the Chancellor by prioritizing his/her schedule, providing contextual background information on key issues, coordinating research projects and other initiatives, and managing other initiatives assigned by the Chancellor.

REQUIRED QUALIFICATIONS:

  • Bachelor?s Degree

  • At least 5 years of progressively responsible experience in a professional office environment as an administrative associate, program manager or similar type role.

REQUIRED SKILLS:

  • Highly developed verbal, written, and interpersonal communications skills; including an acute emotional intelligence required to effectively communicate the position of the Chancellor on a multitude of issues.

  • Ability to organize, prioritize, and schedule work projects for self and others.

  • Ability to maintain strict confidentiality and extreme discretion in frequently working with highly sensitive, proprietary information.

  • Willingness and ability to attend events and other work functions outside of a traditional work schedule, including weekends and evening when required.

  • Ability to gather information, analyze and compile data, and utilize relevant information to compile useful reports.

  • Skills necessary for the continual reexamining and reengineering of operations, policies and procedures, as well as those required for the effective and strategic implementation of these initiatives.

  • Ability to perform complex tasks while often having to prioritize multiple projects.

  • Sound and strategic judgement necessary to make critical administrative and procedural decisions.

  • Ability to cultivate and maintain strong working relationships with a wide-ranging, group of individuals and entities..

PREFERRED QUALIFICATIONS:

  • Experience in higher education or public administration or any combination of experience and education that would provide the competencies necessary to successfully manage the duties and responsibilities.

  • Demonstrated commitment to diversity and the success of University students.

  • Employee development and performance management skills.

  • Highly developed leadership skills, and the ability to oversee and guide complex, challenging tasks.

  • Comprehensive knowledge and understanding of institutional policies and procedures, and the regulatory environment under which the University operates.

For full consideration application materials must be complete.

Please include:

  • Cover letter addressing qualifications,

  • Resume

  • Contact information for 3 professional references.

Any offer of employment is contingent upon a satisfactory criminal background check.

Montana Tech is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University?s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged. Montana Tech makes accommodation for any known disability that may interfere with an applicant?s ability to compete in the hiring process or an employee?s ability to perform the duties of the job. In compliance with the Montana Veteran?s Employment Preference Act, Montana Tech provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran?s preference please complete the employment (veteran?s) preference form located on the employment page and email to humanresources@mtech.edu. You must include the job title of the position in which you are applying.

To request an accommodation, contact Cathy Isakson 406-496-4380; cisakson@mtech.edu

Montana Technological University provides a comprehensive benefits package for all eligible positions that includes health, dental and vision insurance, mandatory retirement plan with employer contribution, partial tuition waiver, and a wellness program.

Montana Technological University, Butte Montana, is nestled in the Heart of the Rocky Mountains along the Continental Divide, where I-15 and I-90 intersect. We are home to the largest National Historic District in the country. Montana Tech is a special focus institution with a reputation for excellence and value. Montana Tech is ranked #1 in the nation by CollegeNET.

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