Job Information
The City-County of Butte-Silver Bow Human Resources Technician in Butte, Montana
Human Resources Technician
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Human Resources Technician
Salary
$20.39 - $23.98 Hourly
Location
Silver-Bow County, MT
Job Type
Full-time Regular
Job Number
2024-069
Department
Human Resources
Opening Date
09/11/2024
Closing Date
9/25/2024 11:59 PM Mountain
FLSA
Non-Exempt
Bargaining Unit
N/A
Description
Benefits
Description
General Statement of Duties
Performs a wide variety of complex administrative, technical and professional duties related to specialized areas in the City-County Human Resources Department including performing program-related data tracking, compiling market salary information, administering the Butte-Silver Bow Wellbeing Program, coordinating and completing special assignments. Performs related work as required.
Distinguishing Features of the Class
Performs a variety of confidential and complex HR, safety, and risk management administrative duties under the general supervision of the HR Director. The nature of the work performed requires that an employee in this class be capable of maintaining a high level of confidentiality; exhibit a customer service attitude (professional, helpful, positive); establish and maintain close cooperative working relationships with the Human Resources Director, City-County department heads and supervisory personnel, Council of Commissioners, City-County employees, and the general public; and provide a high level of detailed and accurate work.
Duties/Responsibilities
Examples of Essential Work (Illustrative Only)
•Meets and greets visitors to the HR Office – first point of contact.
•Assists in the administration of the HR office; assists with the organization and management of activities associated with the office; and recommends and implements improvements in work flow, procedures, and use of equipment and forms.
•Assists in a variety of administrative and technical duties; independently responds to routine letters and general correspondence; composes and prepares letters, memorandums, and reports pertaining to standard policies.
•Responds to information requests.
•Assists HR Generalist in the performance of all aspects of the recruitment process (i.e., preparing recruitment announcements, listing job openings, preparing and placing newspaper advertisements, scheduling interviews, extending offers of employment, on-boarding of new employees, etc.).
•Assists HR Generalist with orientations for newly hired and reclassified employees.
•Prepares new hire paperwork for new employees to fill out upon their hire.
•Arranges for and conducts new employee orientations to include providing overview of city-county government structure, HR policies and procedures, and benefit programs.
•Establishes and maintains individual employee and department records and files.
•Serves as the Butte-Silver Bow Wellbeing Program Coordinator:
•Administers the Lifestyle Reward Periods with Health Check 360
•Serves as a point of communication between committee and employees (i.e., surveys, memos, postcards, posters, etc.).
•Plans and oversees annual biometric screening and serves as a point of contact between wellness vendors, medical providers, and participants.
•Plans and conducts wellbeing activities (i.e., lifestyle rewards program activities and challenges).
•Plans and coordinates health improvement initiatives with health providers (i.e., flu shots, mobile mammogram, nicotine cessation program, hypertension program, etc.).
•Processes group benefit enrollment and termination forms.
•Maintains and updates Employee Navigator, the benefits enrollment database.
•Answers questions and assists in resolving issues with regard to benefit programs and general HR questions.
•Reconciles monthly group insurance benefit invoices.
•Prepares and sends monthly invoices to retirees and affiliate members covered under Butte-Silver Bow’s health insurance.
•Performs annual quality checks of benefits-related data, or HR databases as needed.
•Maintains employee databases.
•Maintains follow up files of matters in progress and deadlines to ensure timely completion.
•Prepares a variety of spreadsheets, studies, reports, and related information for decision making purposes.
•Assists with preparation of union documents.
•Assists in the revision and maintenance of the HR Policy Handbook.
•Coordinates the open enrollment process.
•Serves as back-up to the Human Resources Generalist and assists as necessary.
•Performs other duties as assigned.
•Participates in developing department goals and objectives.
•Assists with annual review and development of department budget.
•Attends meetings, trainings, and conferences as directed.
•Performs all duties and work assignments in a safe, healthy, and environmentally sound manner. Specifically, complies with the Health & Safety Program; maintains work area in a safe and orderly manner; identifies and reports unsafe conditions; reports all accidents; wears required personal protective equipment; and attends safety-related meetings, training sessions, fit testing, etc.
•Performs all duties and work assignments in compliance with project quality requirements.
•Acts responsibly and ethically, and in conformance with generally accepted business, occupational, and professional standards.
•Performs other duties as assigned.
Qualifications
Required Knowledge, Skills and Abilities
•Ability to handle confidential and sensitive employee information with tact, discretion, and confidentiality.
•Ability to act responsibly and ethically, and in conformance with generally accepted business, occupational, and professional standards.
•Ability to provide excellent customer service.
•Ability to establish, maintain, and foster positive working relationships with those contacted in the course of the work.
•Considerable knowledge and experience in the principles and practices of office management, record keeping and reporting.
•Extensive knowledge of computer software (Microsoft Office Suite).
•A good understanding of administrative and clerical procedures and systems.
•Ability to make decisions in accordance with established policy and procedure.
•Ability to independently solve problems within assigned areas of responsibility.
•Ability to work both independently with a high level of autonomy and within a team environment to accomplish objectives in a timely manner
•Ability to research a wide variety of topics and prepare reports of same
•Ability to organize and coordinate a wide variety of materials:
•Ability to handle a wide variety and high volume of complex administrative tasks concurrently while under the pressure of fixed time deadlines
•Good understanding of principles and procedures for personnel recruitment, selection, training, compensation, benefits, and labor relations.
•Proficiency in Microsoft Office products with a high level of emphasis in creating and maintaining Excel spreadsheets.
•Thorough knowledge of office terminology, procedures, and equipment appropriate to assigned duties
•Thorough knowledge of or the ability to learn local, state, and federal rules, regulations, and laws as applicable to the work performed.
•Thorough knowledge of or ability to learn employer programs, policies, and operations as applied to the work performed.
•Thorough knowledge of or ability to learn department organization, functions, procedures, and policies as applicable to the work performed.
•Thorough knowledge of or the ability to learn healthcare industry terminology and processes as they relate to health insurance benefits and wellbeing program initiatives.
•Comprehensive knowledge of the principles and practices of employee wellbeing programs (i.e., physical health, mental health, financial health, etc.).
•Ability to perform a wide variety of duties and responsibilities with accuracy and speed under pressure of time sensitive deadlines.
•Ability to prepare accurate and reliable reports.
•Ability to maintain a high degree of functional ability with the Tyler Munis HR software.
•Ability to learn and correctly interpret current policies, procedures, laws, codes, and regulations pertaining to assigned programs and functions.
•Ability to make decisions in accordance with established policies and procedures.
•Ability to maintain a neat, organized, and hazard-free work environment. Ensures work area is kept clean and free of environmental, safety, and health hazards, and that such hazards are identified and corrective action is taken immediately.
Acceptable Experience and Training
•Graduation from high school; supplemented by additional education or administrative experience in human resources, risk/safety, business administration, or a related field.
•At least two years of increasingly responsible administrative and office technology experience in a complex work environment.
•Any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.
Required Special Qualifications
•Must possess a valid driver’s license issued by the State of Montana or the ability to obtain one within a reasonable period upon accepting employment.
•Must be a resident of Butte-Silver Bow during employment according to Butte-Silver Bow Ordinance:
“2.08.010 Residence during employment.
From and after October 1, 1979, all employees of the local government of Butte-Silver Bow shall be bona fide residents within the boundaries of Butte-Silver Bow during the period of their employment by the government of Butte-Silver Bow. (Ord. 85 § 1, 1979)”
Essential Physical Abilities
•Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to communicate well with department heads and other City-County employees.
•Sufficient vision, with or without reasonable accommodation, which permits the employee to produce and review a wide variety of written reports and other materials in both hardcopy and electronic form
•Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a computer keyboard, a numeric keyboard, and process financial materials.
•Sufficient personal mobility, with or without reasonable accommodation, which permits the employee to file and retrieve relevant documents.
The City-County is an Equal Employment Opportunity Employer. It does not discriminate based on race, color, religion, sex, age, national origin, physical disability, or veteran status.
This job description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities. Tasks and duties of the employee may differ from those outlined above.
The City-County of Butte-Silver Bow offers a comprehensive employee benefits package that includes:
Low-cost health insurance plan with dental and vision coverage for employees and dependants
No-cost life insurance,
A confidential and free employee assistance program
Retirement savings accounts
Permanent employees accrue vacation leave, sick leave, and paid holidays
Voluntary supplemental coverages
Dependent care flexible spending accounts
Medical flexible spending accounts
Health savings accounts
Benefit eligibility may be determined by length of service and/or employment status.
Agency
City and County of Butte-Silver Bow, MT
Address
155 W Granite Suite 209 Butte, Montana, 59701
Phone
406-497-6430
Website
https://www.co.silverbow.mt.us/
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