Montana Veteran Jobs

Property Specialist- Clerk II

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Property Specialist- Clerk II

Salary

$18.86 - $21.34 Hourly

Location

Silver-Bow County, MT

Job Type

Full-time, Regular

Job Number

2025-005

Department

Planning

Opening Date

01/17/2025

Closing Date

3/25/2025 11:59 PM Mountain

FLSA

Non-Exempt

Bargaining Unit

Clerks

• Description

• Benefits

General Statement of Duties / Distinguishing Features of the Class

The Delinquent Property Specialist Position is responsible for the clerical administration of the Butte-Silver Bow delinquent property tax sale process, and serves as administrative support for the Land Records Division of the Butte-Silver Bow Planning Department; does related work as required.

This is highly responsible administrative and clerical work involving responsibility for identifying properties with delinquent taxes and administering the tax sale process. This position requires a high degree of public interaction and consistent customer service, in addition to demonstrated capabilities to collaborate and contribute to the development of policies and programs, and maintenance of the administrative record associated with delinquent property. The work is performed in accordance with established procedures and systems under the general direction and supervision of the Planning Director, but some leeway is granted for the exercise of independent judgment and initiative. The nature of the work performed requires that an employee in this class establish and maintain close cooperative working relationships with the Treasurer, Land Records Coordinator, Land Records Clerk, Clerk & Recorder, and Finance & Budget Director as well as the general public. Employees in this class are in an environment associated with tax collections and must comply with legal requirements, frequent public contact, and high-volume production which may require the employee to perform work under considerable stress.

This position is covered under a Collective Bargaining Agreement between the City-County of Butte-Silver Bow and the Federation of Butte-Silver Bow Public Employees, Local no. 4372, MFPE Clerks.

Examples of Essential Work (Illustrative Only)

•Performs public counter work;

•Provides information and direction in person, over telephone, and in email to address customer inquiries;

•Assists Butte-Silver Bow Treasurer in planning, organizing, and coordinating the delinquent tax deed and tax sale process for the City-County, and holding the tax sale auction;

•Reads and interprets statute to ensure all relevant laws and regulations are followed in reconciling and processing delinquent tax notices and sales;

•Identifies properties with unpaid taxes, subject to tax deed process;

•Tracks street and alley vacation requests;

•Maintains accurate records of transactions and published legal notices;

•Reviews deeds for correct and accurate information;

•Acts as the secretary for the Land Sales Committee, including the preparation of agendas, minutes, public notifications, and online and newspaper publications, and general administrative documentation

•Reads and interprets legal descriptions, deeds, decrees, and other forms of property documentation; can identify described locations on a map.

•Performs land records research utilizing the land records system for use in the various city-county land transactions, which includes the capability to identify gaps in the record, locate and assemble information from a variety of resources, and generate a complete property record.

•Prepares tax sale lists and bid sheets;

•Drafts Communications, Ordinances and Resolutions associated with Tax Deed Land Sales as requested and authorized;

•Interprets and advises the general public and City-County employees on delinquent tax process in accordance with State and Local statute and internal policies and procedures;

•Collaborates with Land Records System Coordinator, Treasurer, Land Records Clerk IV, Clerk & Recorder, Budget Director, other City-County employees in determining real property sales to the public, and the method of disposal to be used for the transfer of real property within county;

•Collaborates with GIS professionals to maintain tax sales information in digital format;

•Performs field work, as necessary, including posting Tax Deed properties;

•Attends meetings, conferences and workshops as requested and authorized;

•Attends Council of Commissioners meetings for Land Records agenda items as requested and authorized;

•Performs related work as required;

•Performs all duties and work assignments in a safe, healthy, and environmentally sound manner. Specifically, complies with the Health & Safety Program; maintains work area in a safe and orderly manner; identifies and reports unsafe conditions; reports all accidents; wears required personal protective equipment; and attends safety-related meetings, training sessions, fit testing, etc.

•Performs all duties and work assignments in compliance with project quality requirements.

•Acts responsibly and ethically, and in conformance with generally accepted business, occupational, and professional standards.

•Performs other duties as assigned.

Required Experience, Training, Knowledge, Skills, and Abilities

Required Knowledge, Skills and Abilities

•Thorough knowledge of State and City-County tax laws and regulations,

•The ability to access, review, and interpret state statute codified in the most recent Montana Code Annotated;

•Thorough knowledge of Tax Department processes and procedures;

•Exceptional customer service skills, interpersonal skills, and communication orally and in writing;

•Thorough knowledge of modern office terminology, procedures, and equipment;

•Skill in the original composition, editing, indexing, proofreading, and final preparation of written materials;

•Ability to operate a personal computer and skill in the use of Microsoft Office products using Microsoft Word, Microsoft Excel, Microsoft Outlook, copier/scanners, and geographic information and database applications as well as new, applicable technologies appropriate to assigned duties;

•Ability to type and make computer data entries at an effective speed;

•Ability to establish and maintain complex clerical records and files and to prepare written reports from such information;

•Ability to organize and coordinate a wide variety of materials, human schedules and supportive actions;

•Ability to organize and track all real property sales within the county;

•Prepares packets and agendas for the Land Sales Committee meetings; tracks the council of Commissioners agendas for referral to the Land Sales Committee agenda;

•Ability to handle a wide variety of complex clerical and administrative support tasks concurrently while under the pressure of fixed time deadlines;

•Ability to understand and resolve public problems and concerns in a constructive manner;

•Ability to perform work with speed, accuracy and attention to detail;

•Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;

•Ability to establish and maintain effective working relationships with the Land Records System Coordinator, Treasurer, Budget Administrator, Land Records Assistant, other City-County employees and supervisory personnel, financial institutions, and the general public;

•Ability to communicate well with others, both orally and in writing;

•Ability to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

•Ingenuity and inventiveness in the performance of assigned tasks.

•Ability to demonstrate high levels of customer service;

Acceptable Experience and Training

•Graduation from a college or university of recognized standing with an Associate’s Degree in General Studies or a closely related field, supplemented by additional training in tax law, surveying, or property title work; and

•Some experience in recording and analyzing property tax transactions; or

•Any equivalent combination of experience and training which provides the knowledge, skills, and abilities required to perform the work.

Required Special Qualifications

•Must possess a valid driver’s license issued by the State of Montana or the ability to obtain one within a reasonable period of time upon accepting employment.

•Must be a resident of Butte-Silver Bow during employment according to Butte-Silver Bow Ordinance. See below.

“2.08.010 Residence during employment.

From and after October 1, 1979, all employees of the local government of Butte-Silver Bow shall be bona fide residents within the boundaries of Butte-Silver Bow during the period of their employment by the government of Butte-Silver Bow.

(Ord. 85 § 1, 1979)”

Essential Physical Abilities

•Clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to communicate well with other City-County employees and the general public both in person and over the telephone;

•Sufficient vision, with or without reasonable accommodation, which permits the employee to produce and review a wide variety of written materials and to make and retrieve computer data and information entries;

•Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a computer keyboard and to make handwritten notations and to move files as needed;

•Sufficient personal mobility, with or without reasonable accommodation, which permits the employee to access files and materials in the office.

Additional City-County information

The City-County is an Equal Employment Opportunity Employer. It does not discriminate on the basis of race, color, religion, sex, age, national origin, physical disability, or veteran status.

The job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities. Tasks and duties of the employee may differ from those outlined above.

This position offers benefits according to a Collective Bargaining Agreement.

Employer

City and County of Butte-Silver Bow, MT

Address

155 W Granite Suite 209 Butte, Montana, 59701

Phone

406-497-6430

Website

https://www.co.silverbow.mt.us/

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