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Veterans Affairs, Veterans Health Administration Time & Leave Clerk in Fort Harrison, Montana

Summary The incumbent position is located at the Montana VA Health Care System (MVAHCS), Department of Veterans Affairs in the office of Health Administration Service, an administrative service that supports various clinical functions. The incumbent serves as the personal and confidential timekeeper for HAS and reports to the Chief of, Health Administrative Service (HAS). Responsibilities Employee is responsible for performing a full range of duties related to all aspects of time and attendance reporting for Health Administration Service. Duties include, but are not limited to the following: On a daily basis, inputs Health Administration Service employee's attendance and leave information in the VATAS Timekeeper's package. Posting includes regular hours or days worked, overtime, holiday pay, night differential, compensatory time (CT) earned or taken, Saturday and Sunday premium pay, absence for Leave Without Pay (LWOP), Absence Without Leave (AWOL), Military Leave, Annual and Sick Leave, Authorized Absence (AA) and changes in T&L Units. Posting is made from the Certified Time Schedule. At the end of each pay period, is responsible for computerized payroll data entry for all Health Administration Service employees. Prepares corrected time cards in the event of errors or when employees have been placed on Continuation of Pay (COP). Assures leave exceptions are corrected every period working in collaboration with Health Administration Service Supervisors. Responsible for assisting and giving guidance to Health Administration Service employees regarding policies and regulations governing the time and leave system. Assists and instructs alternate timekeepers on rules and regulations of timekeeping. Prepares and maintains Health Administration Service Overtime and Compensatory Time Worksheet for approval and signature of Chief for Health Administration Service. Maintains filing system for legal/confidential documents and records, i.e., travel orders, COP memorandum, Certifies Time Schedules, and Health Administration Service Overtime and Compensatory Time Worksheets. Collects and assembles data and prepares various routine and special reports, i.e., leave analysis reports as requested by the Chief for Health Administration Service, used for employee counseling purposes and for employees transferring to other VA facilities; and compiling complex and lengthy pay analysis reports as requested by Human Resources Management Service for purpose of settling Office of Workers' Compensation Program (OWCP) claims. Assists Administrative Officer and/or Administrative Support Assistant with data collection and preparation of routine and special administrative reports, i.e., staffing guidelines and overtime and compensatory time usage. Data is collected manually or with the use of a computer and VATAS. Work Schedule: Work Schedule: Monday through Friday; 8:00 to 4:30 or as agreed upon with the possibility of extended hours and weekends. NOTE: Candidates must be willing to work weekends, irregular work hours and extended hours. The candidate must be willing to be assigned to other related services and/or locations, if necessary. Telework: Available Virtual: This is not a virtual position. Position Description/PD#: Time & Leave Clerk/PD114660 Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 04/28/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-05 position you must have served 52 weeks at the GS-04. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-04 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: knowledge and use of computers, collecting data and be able to work under strict deadlines . OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have four (4) years of education above the high school level in any field for which high school graduation or the equivalent is the normal prerequisite. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond the second year can be used in combination with specialized experience to qualify for this grade. You will be rated on the following Competencies for this position: Attention to DetailIntegrity/HonestyInterpersonal SkillsSelf-ManagementTechnical Competence Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is sedentary. Work requires sitting, walking, standing, bending, and carrying light items such as books, files, and office supplies. Must be able to function with frequent interruptions with ability to regain concentration to complete tasks with expediency and accuracy. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment. This job opportunity announcement may be used to fill additional vacancies. Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members. For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document. If you are unable to apply online view the following link for information regarding an Alternate Application.