DAWSON COMMUNITY COLLEGE Assistant to the President in GLENDIVE, Montana
SUMMARY OF WORK: This position requires a highly skilled administrative professional who provides a wide range of support services to the President in the daily duties of administering the college. This position demands a professional demeanor at all times, confidentiality in all dealings and a positive representation of the College. This position is expected to advocate for the College in a positive manner in all dealings with high integrity, respectability, enthusiasm and confidentiality.JOB CHARACTERISTICS:Nature of Work: This position performs assistant duties which require attention to detail, accuracy, and timeliness. Position must adhere to strict standards of confidentiality. Work environment is conducted primarily in an office setting during normal office hours, however some evening and/or occasional weekend hours may be required to take minutes at the Board of Trustees meetings or other meetings called by the President or Board Chair. Position may be required to work extra hours to complete tasks and meet deadlines or when other matters arise. This position must be able to be pleasant in stressful situations, communicate the college interests, and accurately record information with frequent interruptions. Position may be required to travel to attend conferences, conventions, or training relating to work.Personal Contacts: Daily contact with the general public, students, faculty, staff, administration, community members, state and accreditation officials and board members through face-to-face meetings, e-mail, written correspondence, or by telephone.Essential Functions: This position requires the ability to communicate orally and in writing; read written material; respond to correspondence; answer the telephone; take messages; answer questions and requests; type and file; take and transcribe minutes; maintain schedules and monthly calendars; purchase office supplies; prioritize work tasks; prepare pay vouchers; collect incoming monies from the mail and in person; send thank you notes to donors. Position must be physically able to walk and talk, sit and stand, bend to file papers, reach with arms and hands, have manual dexterity, and acute vision.JOB REQUIREMENTS:Knowledge: This position requires a thorough knowledge of college policies and procedures; Board of Trustees policies;college and university funding procedures; Microsoft Office software, the Internet, and E-mail; telephone etiquette; andinterpersonal skills.Skills: This position requires skills in the use of a computer, software including Microsoft Office, printer, typewriter, faxmachine, copier and transcription machine. Requires interpersonal and organizational skills as well as typingproficiency.Abilities: This position requires the ability to communicate effectively orally and in writing; follow verbal and writteninstructions; operate computer and office equipment in a proficient manner, take dictation and shorthand; organize andprioritize information; retain and learn new information; handle irate people in a professional manner at all times;maintain confidentiality; handle pressure during peak production periods and meet deadlines; self-motivated and taskoriented; and establish effective working relationships with coworkers, supervisor, students, Board members, and thegeneral public.