D.A. Davidson Companies Operations Administrator in Great Falls, Montana
Summary/Function:Provide back-up assistance to various areas of the department to contribute to efficient and effective department operations. This position backs up three different areas within the department: IRA Cash Management, FDIC Money Fund processing and ACH.
Qualifications:* High School diploma or comparable work experience; AA degree in accounting preferred* Ability to operate a computer and adding machine * Strong computer skills to include Microsoft Outlook, Word and Excel* Strong organizational skills and attention to detail* Familiar with department policies and procedures* Strong knowledge of the back office system and general accounting principals (what is a debit, what is a credit)* Excellent knowledge of Traditional IRAs, Roth IRAs and SEP IRAs and the IRS rules and regulations that apply to them* Follow policies and procedures; maintain client confidentiality* Communicate in a clear and service oriented manner; use appropriate, professional language and grammar to effectively exchange ideas and information* Ability to proactively work with both external and internal clients; relate with others in a professional manner in order to accomplish work responsibilities and objectives* Ability to maintain regular, predictable attendance
Duties:* Process IRA contribution, rollovers, conversions, transfers, excesses and re-characterizations into and between accounts in an accurate and timely manner and in accordance with IRS regulations; review request to move cash or securities in client accounts and insure regulatory and firm requirements are met; follow up on open issues until resolved; seek supervisory approval on questionable issues * Process TRAX IRA distributions from and between accounts according to client requests and set guidelines defined by the IRS and the firm* Process deceased IRA distributions. Establish Tax Reporting accounts for Beneficiary IRA’s* Remain current on IRA rules and regulations and how they pertain to corporate policy and industry standards; must be able to understand the impact of the changes in the rules and regulations upon IRA processing, tax reporting and back office system requirements* Review reports and forms at tax time; reconcile account information to insure the accuracy of forms filed with the IRS. Identify and communicate any differences follow through to resolution; issue corrected tax documents if necessary * Approve IRA account applications manually and on TRAX; review forms for accuracy; communicate missing or incomplete paperwork; review beneficiary information* Approve TRAX IRA ACH’s to ensure monies are wired to the proper accounts in an accurate and timely manner as well as check for required signatures* Approve and process all manual distributions for outside Retirement plans held with DCG&T (wire, ACH, checks, and journal entries) * Participate in the year end and mid-year IRA tax reporting process to ensure the accurate and timely reporting of client information; issue corrected tax documents to clients and fix data on Wall Street Concepts website for accurate reporting to the IRS* Review department reports to find and correct IRA reporting errors* Issue acceptance letters for direct rollovers requested by clients* Back Up Fed Wire Desk * Perform other duties as necessary
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Keyword: Operations Associate
From: D.A. Davidson Companies