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Ravalli County Accountant in Hamilton, Montana

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*Position: Accountant *

Classification: Non-Exempt, Full-time

*Department: Finance *

Reports to: Chief Financial Officer

*Posting Date: June 22, 2022 *

Application Deadline: Until filled

*Position Grade: Grade 13 *

Rate of Pay: $24.77 per hour

Position Schedule: Mon - Fri

Benefit Eligible: Full benefits/PERS

*Job Summary:*

Responsible for professional government accounting work involving financial controls and functions including assisting with budget development. The nature of the work performed requires that the employee establish and maintain close cooperative working relationships with the Chief Financial Officer, Clerk and Recorder, Treasurer, Board of County Commissioners, elected officials, department heads, supervisors, financial institutions, employees, and the general public.

Supervisory Responsibilities:

  • None.

Travel Required:

  • Travel between Ravalli County buildings is required.


  • Performs professional level accounting work for the Finance Department

  • Assists the Chief Financial Officer (CFO) with the assembly of the annual budget for the Board of County Commissioners’ approval

  • Prepares and collects claims (accounts payable), reviews for accuracy on semi-monthly basis and presents to the Board of County Commissioners for approval

  • Maintains vendor list and collects appropriate documentation

  • Reconciles and prepares annual Forms 1099

  • Reconciles, prepares and distributes payroll liability payments, including IRS and State withholding payments and health insurance

  • Reconciles and prepares quarterly payroll reports due to Federal and State governments

  • Reconciles and prepares annual Forms W2 and Forms 1095

  • Works with the County Treasurer to assure monthly tax, motor vehicle and miscellaneous revenues are posted to the accounting program accurately

  • Distributes investment interest and posts fair market value adjustments of investment accounts monthly

  • Works closely with school clerk’s/business managers to process cash transfers and to distribute monthly reports (officially a function of the Treasurer’s office)

  • Prepares annual FP6b report for the Office of Public Instruction (officially a function of the Treasurer’s office)

  • Maintains fixed asset inventory within Black Mountain Software program and assures accuracy of depreciation calculation

  • Prepares Annual Financial Report (State requirement) for review by CFO

  • Prepares audit schedules in formats requested by independent auditing firm

  • Prepares Annual Financial Statements (for auditor) for review by CFO

  • Assists the CFO with preparation of the MD&A report attached to annual audited financial statements

  • Prepares footnotes and required supplementary information within the audited financial statements to explain data and reports

  • Provides technical accounting assistance to County departmental staff;

  • Prepares journal entries to maintain general ledger, special ledgers and other accounting records

  • Coordinates and participates in the classification and distribution of income and expenditures to the proper accounts

  • Handles special assignments involving accounting systems in County departments and special districts and advises responsible parties in other departments when problems arise

  • Reads and reviews legal and technical material relevant to governmental accounting

  • Keeps abreast of Governmental Accounting Standards Board (GASB) pronouncements, generally accepted accounting principles (GAAP) and other rules affecting governmental accounting and reporting

  • Reviews general ledger on a monthly basis for proper coding of revenue and expenses

  • Assists the CFO with the year-end closing

  • Prepares special reports and projects when requested by management

  • Coordinates and consults with departments on accounting procedures to accommodate new or changing program needs

  • Performs related work as assigned

Required Skills/Abilities:


  • Governmental accounting and auditing principles

  • State and federal reporting rules and regulations

  • Principles and practices of accounting and budgeting in government

  • Montana Code Annotated (MCA) sections relevant to local government accounting and budgeting

  • Comprehensive knowledge of double-entry bookkeeping


  • Proficient in Microsoft Office to include Excel, Word and Outlook

  • Proficient with ten-key calculator

  • Organize work to meet all deadlines

/Ability to:/

  • Analyze financial data and interpret results for management reports

  • Prepare complex, summary financial reports, statements, e-mails and memos with technical accuracy using correct grammar, punctuation and spelling

  • Analyze financial transactions and identify problems relating to accounting/budgeting

  • Communicate well both orally and in writing, using both technical and non-technical language

  • Establish and maintain effective working relationships with the Chief Financial Officer, Clerk & Recorder, County Treasurer, Board of County Commissioners, elected officials, department heads, supervisors, financial institutions, employees, and the general public

  • Use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions

  • Perform a wide variety of accounting tasks with accuracy and speed under the pressure of time-sensitive deadlines

  • Read, understand and interpret laws, regulations, agreements, and resolutions

  • Retain and recall information regarding accounting systems and reporting requirements

  • Use computer and calculator accurately and effectively

    • *

Required Education and Experience:

Bachelor or Associate Degree in Accounting, and three (3) years’ experience in governmental accounting or related field

Work Environment:

  • Office setting

Physical Requirements:

  • Prolonged periods of sitting at a desk and working on a computer.

  • Must be able to lift up to 15 pounds at times.

Affirmative Action/EEO Statement

Ravalli County is an equal employment opportunity employer (EEO). Ravalli County does not refuse employment or discriminate in compensation or the other terms, conditions, and privileges of employment based upon race, color, national origin, age, physical or mental disability, marital status, pregnancy, religion, creed, sex, sexual orientation, political beliefs, genetic information, or veteran’s status.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.