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Cape Fox Government Services Facilities Management Assistant in Hamilton, Montana

Cape Fox Facilities Services is seeking a Facilities Management Assistant to join our team in Hamilton, MTin support of the NIH.


Perform data handling and data inventory of high-tech laboratory equipment (e.g., rheometer, FACS); manage lab and office equipment registration in the property management portal.

Perform inventory of supplies, equipment and services; initiate orders for office/laboratory supplies, parts and services.

Work with staff on the use of Radio Frequency Identification (RFID) labeler and the inventory system, FreezerPro.

Work with staff to coordinate and assemble data to respond to inquiries from laboratory staff through the use of software applications.

Prepare domestic, foreign and sponsored travel packages.

Place work orders for lab staff as requested for lab maintenance and repairs using online service request program.

Prepare and maintain tracking spreadsheet for laboratory staff computers; monitor and communicate with SOM the need for replacements and upgrades.

Work with laboratory staff to ship domestic and international packages; prepare electronic labels and required paperwork; keep current on required training pertaining to shipping.

Prepare Professional Service Contracts and Fee for Service Contracts which are often related to travel for seminar speakers and other visitors.

Organize meetings and conferences; manage calendars for staff.

Work with and meet with Administrative staff members to keep up-to-date on policies and procedures regarding personnel issues and travel.

Prepare documents for laboratory; review the material for grammar, punctuation, and other errors.

Prepare personnel packages and documents for fellows with research training awards, contract hires, special volunteers.

Review outgoing correspondence and other documents for procedural and grammatical accuracy, proper format, and conformance with established policy.

Prepare a variety of reports and science-related documents.

Establish and maintain a variety of automated and manual subject matter files and records.

Cape Fox Corporation, its subsidiaries and affiliates provide equal employment opportunities to all persons and prohibit employment decisions on the basis of race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation. Cape Fox Corporation, its subsidiaries and affiliates offer preference to Cape Fox Corporation shareholders, descendants and other Native Americans pursuant to Public Law 100-241