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Accounting Associate III -- Accounts Receivable

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Position Details

NBAPOSN Title Accounting Assoc III

Working Title Accounting Associate III -- Accounts Receivable

Brief Position Overview

The Business Office strives to partner with Academics and Administration to enable MSU-Northern to achieve the goals specified in its mission statement. The Business Office is accountable for overseeing all financial activity of the University. We will strive to provide the highest quality of service to our students, the University community, prospective students, and vendors. The Accounting Associate III primarily performs accounting, reconciling, reporting and collection functions for the University’s Accounts Receivable. The person in this position records incoming wire transfers and third party payer accounts, and works with student-borrowers on repayment. This position also assists with printing payroll checks, refund checks/direct deposit, and general office coverage. This position also provides coverage for the mail services provided by Business Services.

We are still accepting applications for this position as of July 9, 2020. June 15 was the priority deadline.

MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.

Position Number

Department Business Services

Division Finance and Administration Division

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation AFSCME

FTE 1

Benefits Eligible Yes

Compensation Hourly

Salary $12.500 to $15.6250

Contract Type Classified Hourly

If other, please specify

Recruitment Type Open

General Statement

The Business Office strives to partner with Academics and Administration to enable MSU-Northern to achieve the goals specified in its mission statement. The Business Office is accountable for overseeing all financial activity of the University. We will strive to provide the highest quality of service to our students, the University community, prospective students, and vendors. The Accounting Associate III primarily performs accounting, reconciling, reporting and collection functions for the University’s Accounts Receivable. The person in this position records incoming wire transfers and third party payer accounts, and works with student-borrowers on repayment. This position also assists with printing payroll checks, refund checks/direct deposit, and general office coverage. This position also provides coverage for the mail services provided by Business Services.

Duties and Responsibilities

1. Manages the billing, reporting and collecting of student and non-student receivables including third party billing, tax offset, monthly invoicing and reconciliations.
2. Assigning past due accounts to collections companies, ensuring policies and procedures are followed.
3. Serve as back-up Cashier (process inter-departmental deposits).
4. Assist with accounting and reporting functions of the restricted accounts. Responsible for receiving and disbursing wire transfers and inter-agency journals.
5. Prints and runs student refund processes for checks (only Parent Plus Loans & Short-Term Loans) and direct deposits. Will be the backup to print and run payroll processes for checks and direct deposits. Assist the Bookstore’s book buyback program.
6. Mailroom services including bulk mailing for all departments, sorting mail, process postage, campus mail, mail machines.
7. Assists with general office coverage including customer service and other duties as assigned to assist with efficient operation of the Business Office and multiple offices on campus, including support to co-workers and Student Accounts Manager.

Required Qualifications – Experience, Education, Knowledge & Skills

1. Associate Degree in related field and at least three years office experience or equivalent combination of education and experience.
2. Knowledge and experience with accounting/bookkeeping principles.
3. Demonstrated excellent communication and customer service skills.

Preferred Qualifications – Experience, Education, Knowledge & Skills

1. Bachelor’s degree in a related field.
2. Working knowledge of the Banner system.
3. Experience working with A/R .
4. Experience organizing and planning work effectively with minimal supervision.
5. Experience and knowledge working with a variety of computer programs.
6. Demonstrated skills, knowledge, and understanding necessary to work with confidential information.

The Successful Candidate Will

Special Requirements

Physical Demands

This position has supervisory duties? No

Announcement Number 2019-20-S00021P

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date 06/02/2020

Close Date

Until an adequate pool is established No

Special Instructions Summary

Quick Link for Internal Postings https://jobs.msun.edu/postings/1957

Diversity Statement

Montana State University-Northern is committed to providing a working and learning environment free from discrimination. As such, the University does not discriminate in the admission, access to or conduct of its educational programs and activities nor in its employment policies and practices on the basis of race, color, religion, national origin, ethnicity, creed, service in the uniformed services (as defined in state and federal law), veteran status, gender, age, political beliefs, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation or preference. In support of the University’s mission to be inclusive and diverse, applications from qualified minorities, women, veterans and persons with disabilities are highly encouraged.

Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU-Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-4147; http://www.msun.edu/hr/forms/EmployPref.pdf

MSU-Northern’s Non-Discrimination Policy and Discrimination Grievance Procedures can be located on the MSU-Northern Website: http://msun.edu/admin/policies/1000/1001-1.aspx and http://msun.edu/admin/policies/1000/1001-7.aspx

Applicant Documents

Required Documents

• Resume

• Cover Letter

• List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Please submit the Background Authorization Form which can be found here: http://msun.edu/hr/forms/AuthorizationforBackgroundInvestigationMSU-Northern.pdf

Please copy and paste this address into your browser's address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement.

(Open Ended Question)

• Note to the applicant:

In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.

(Open Ended Question)

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