Job Information
Montana State University-Northern Accounting Associate III in Havre, Montana
Accounting Associate III
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Bookmark this Posting | Print Preview | Apply for this Job
Position Details
Position Information
NBAPOSN Title Accounting Assoc III
Working Title Accounting Associate III
Brief Position Overview
The Accounting Associate III examines, analyzes, and interprets accounting records for the purpose of completing transactions, giving guidance, and preparing statements and reports. This level includes complex reconciliation and problem resolution for multiple indexes. This position assists with development and implementation of systems for recording costs or other financial and budgetary data.
MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.
Position Number 7N0032
Department Business Services
Division Office of Business Services
Appointment Type Classified
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Non-Exempt
Union Affiliation AFSCME
FTE 1.0
Benefits Eligible Yes
Compensation Hourly
Salary $14.72-17.00
Contract Type Classified Hourly
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Accounting Associate III examines, analyzes, and interprets accounting records for the purpose of completing transactions, giving guidance, and preparing statements and reports. This level includes complex reconciliation and problem resolution for multiple indexes. This position assists with development and implementation of systems for recording costs or other financial and budgetary data.
Duties and Responsibilities
Prepare financial accounting reports for restricted grant accounts – assist applicants with budgeting and setting up new grants; review grant agreements, draw funds, report expenditures as required.
Assist with tracking and entering the fixed assets into the Banner system for the University. Arrange for disposal and record disposal of surplus property.
Audit campus change/imprest funds quarterly. Make accounting entries as needed.
Serve as back-up cashier in absence of lead cashier (collect cash and other payments, reconcile cash drawer daily, complete bank deposits).
Prepare and plan for ongoing events such as registration/fee assessment and refunds. Ensure that tuition and fees are charged correctly within the Banner system.
Work with other departments to provide students with a quality experience with administrative functions of the university.
Responsible for testing and training for upgrades in Banner student financial and accounts receivable modules.
Perform monthly bank reconciliation, GL recon/Clearing Account, QuikPay Sessions and other miscellaneous reconciliations.
Responsible for PCI Compliance; Request Book Buyback funds; Process 1098-T Tax forms; Simultaneous Enrollment Credits; FISAP Report; and Apprenticeship Payments
Other duties as assigned in support of Business Office mission and MSUN mission.
Required Qualifications – Experience, Education, Knowledge & Skills
Associate Degree in related field and related office experience or equivalent combination of education and experience.
Knowledge and experience with accounting/bookkeeping principles.
Demonstrated competence maintaining, processing, and verifying detailed information with a high degree of accuracy and close attention to detail.
Demonstrated excellent communication and customer service skills.
Preferred Qualifications – Experience, Education, Knowledge & Skills
Working knowledge of the university system and MSUN .
Experience working in higher education.
Bachelor’s Degree in accounting, business, or related field.
Experience working with grants/contracts.
Experience organizing and planning work effectively with minimal supervision.
Experience with Banner software.
Experience with data bases and spreadsheets.
The Successful Candidate Will
The successful candidate will have the ability to work in a multi-employee office and function as a team player.
Special Requirements
Physical Demands
The ability with or without reasonable accommodations to perform the duties of this position.
This position has supervisory duties? No
Posting Detail Information
Announcement Number STAFF - VA - 2400010P
Number of Vacancies 1
Desired Start Date Immediate
Position End Date (if temporary)
Open Date
Close Date
Until an adequate pool is established No
Special Instructions Summary
Quick Link for Internal Postings https://jobs.msun.edu/postings/2379
Diversity Statement
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement
Montana State University-Northern ( MSUN ) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Iterim Title IX Coordinator:
Asst. Dean of Students
Taryn Wallon
taryn.wallon@msun.edu
Location:
204 Student Union Building ( SUB )
Tel: (406) 265.3539
E-mail: titleixcoordinator@msun.edu or taryn.wallon@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
Provides information about and, if requested, assists with criminal reporting;
Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
Coordinates supportive and protective measures for members of the MSUN community.
A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx
This notice is disseminated annually to students and employees at the Montana State University-Northern.
For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:
U.S. Department of Education
915 Second Avenue, Room 3310
Seattle, WA 98174-1099
Telephone: (206) 607-1600
Facsimile: (206) 607-1601
Email: OCR .Seattle@ed.gov
https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft
Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU -Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.
To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568; http://www.msun.edu/hr/forms/EmployPref.pdf
Applicant Documents
Required Documents
Resume
Cover Letter
List of References
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.
(Open Ended Question)
- Please submit the Background Authorization Form which can be found here: http://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf Copy and paste this address into your browser's address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement. (Open Ended Question)
(Open Ended Question)