Job Information
Montana State University-Northern Assistant to the Director in Havre, Montana
Assistant to the Director
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Position Details
Position Information
NBAPOSN Title
Working Title Assistant to the Director
Brief Position Overview
Montana State University Northern ( MSUN ) is seeking applications for an experienced, full-time Assistant to the Director at the Little River Institute. The successful candidate will work 40 hours per week (1 FTE ) on a 12-month annual contract with the option of a hybrid-remote schedule in the summer (June & July). This is a temporary position that may become permanent, dependent on available funding.
MSUN offers an excellent benefits package, as well as paid holidays, paid annual leave and sick leave. To view the details of the benefits package, visit this link: https://www.msun.edu/hr/benefits-ape.aspx.
MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.
Position Number
Department Grants/Sponsored Research Programs
Division Student Success Division
Appointment Type Professional
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation
FTE 1.0
Benefits Eligible Yes
Compensation Annual
Salary $45,000
Contract Type LOA
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Little River Institute was established in 2015 through funding provided by the Native American Serving Non-Tribal Institutions ( NASNTI ) program of the U.S. Department of Education. As a student support center, the Little River Institute offers culturally responsive academic support and mentorship to Native American students at MSUN ; the LRI also provides professional development opportunities to MSUN faculty and staff.
The Assistant to the Director will support the primary, long-term objectives of the Little River Institute to improve the retention and completion rates of Native American students at MSUN . The Assistant to the Director will work closely with the LRI project team – the Director, the Pathfinders, and the peer mentors – to plan events, coordinate services, monitor communication and outreach activities, and maintain program records and confidential data.
Duties and Responsibilities
The intent of this job description is to provide a representation of the level and types of duties and responsibilities but should not be construed as a declaration of the total of the specific duties and responsibilities of the position.
Coordinate services, events, and activities for the Little River Institute in close collaboration with LRI key personnel
Welcome students and visitors to the LRI and connect them to appropriate campus resources
Assist in the planning and implementation of outreach and marketing strategies
Manage the student laptop rental service
Maintain accurate, efficient, and confidential records
Monitor data collection and provide accurate reports to the LRI director
Create and organize forms & mailing lists
Provide general administrative support to LRI key personnel
Required Qualifications – Experience, Education, Knowledge & Skills
Three to five years of experience – or a comparable mix of experience and education – in program coordination, administration, or grant management.
Excellent written and oral communication skills
Demonstrated proficiency with Microsoft Suite programs
Preferred Qualifications – Experience, Education, Knowledge & Skills
Experience working in higher education
Experience working with Native American students & communities
Proficiency with data collection & experience in grant reporting
Associate Degree
The Successful Candidate Will
Demonstrate strong attention to detail and excellent organizational skills
Efficiently manage deadlines and multiple priorities
Establish positive working relationships with internal and external stakeholders
Support a welcoming, supportive, and culturally responsive environment for MSUN students
Special Requirements
Physical Demands
Ability to perform the duties and responsibilities of the position with or without reasonable accommodations including but not limited to the following.
Typical Office Environment;
May need to lift up to 30 pounds.
This position has supervisory duties? No
Posting Detail Information
Announcement Number STAFF - VA - 2500001P
Number of Vacancies 1
Desired Start Date Immediate
Position End Date (if temporary)
Open Date
Close Date
Until an adequate pool is established No
Special Instructions Summary
Quick Link for Internal Postings https://jobs.msun.edu/postings/2466
Diversity Statement
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement
Montana State University-Northern ( MSUN ) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator
Location:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: titleixcoordinator@msun.edu or hr@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
Provides information about and, if requested, assists with criminal reporting;
Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
Coordinates supportive and protective measures for members of the MSUN community.
A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx
This notice is disseminated annually to students and employees at the Montana State University-Northern.
For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:
U.S. Department of Education
915 Second Avenue, Room 3310
Seattle, WA 98174-1099
Telephone: (206) 607-1600
Facsimile: (206) 607-1601
Email: OCR .Seattle@ed.gov
https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft
Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU -Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-368; http://www.msun.edu/hr/forms/EmployPref.pdf
Applicant Documents
Required Documents
Resume
Cover Letter
List of References
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.
(Open Ended Question)
- Please submit the Background Authorization Form which can be found here: http://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf Copy and paste this address into your browser's address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement. (Open Ended Question)
(Open Ended Question)