Job Information
Montana State University-Northern Dual Enrollment Specialist in Havre, Montana
Dual Enrollment Specialist
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Position Details
Position Information
NBAPOSN Title
Working Title Dual Enrollment Specialist
Brief Position Overview
Montana State University-Northern Office of the Registrar is seeking a professional to start immediately. This full-time, benefits eligible position works onsite at the MSU -Northern campus located in Havre, Montana.
The Dual Enrollment Specialist will develop relationships with school counselors and high school students. This position is responsible for reviewing and processing all Dual Enrollment applications and registrations. This position will also work with MSU -Northern faculty and surrounding high school faculty in creating class offerings, as well as campus staff to ensure that Dual Credit students are receiving appropriate support from the university. The Dual Enrollment Specialist will be expected to work flexible hours on certain occasions, and to serve on committees in the university community. This position will also require some travel. This position will also be responsible for Veterans’ Certification each semester, oversight of the Veteran’s Lounge and assisting in Veteran’s programming. This position will also serve as back up processor in times of need, an example would be Free Application week. Responsibilities include outreach, documenting, following procedures, and promptly responding to customers. This position will enforce policies as needed. Duties and decisions are accomplished with minimal supervision.
The benefits package includes paid employee health insurance, retirement plans, paid sick leave, one floating holiday, 12 paid holidays, and Montana University System tuition waivers. https://www.msun.edu/hr/benefits.aspx
MSUN will only consider applicants who are authorized to work in the US and MSUN will not sponsor applicants for work visas.
Position Number 7C0053
Department Registrar
Division Office of the Registrar
Appointment Type Professional
Contract Term Fiscal Year
Semester
If other, specify From date
If other, specify End date
FLSA Exempt
Union Affiliation
FTE 1.0
Benefits Eligible Yes
Compensation Annual
Salary $42,000
Contract Type MUS
If other, please specify
Recruitment Type Open
Position Details
General Statement
The Dual Enrollment Specialist will develop relationships with school counselors and high school students. This position is responsible for reviewing and processing all Dual Enrollment applications and registrations. This position will also work with MSU -Northern faculty and surrounding high school faculty in creating class offerings, as well as campus staff to ensure that Dual Credit students are receiving appropriate support from the university. The Dual Enrollment Specialist will be expected to work flexible hours on certain occasions, and to serve on committees in the university community. This position will also require some travel. This position will also be responsible for Veterans’ Certification each semester, oversight of the Veteran’s Lounge and assisting in Veteran’s programming. This position will also serve as back up processor in times of need, an example would be Free Application week. Responsibilities include outreach, documenting, following procedures, and promptly responding to customers. This position will enforce policies as needed. Duties and decisions are accomplished with minimal supervision.
Duties and Responsibilities
Perform all duties in a timely manner while maintaining quality customer service to students, faculty, staff, and education partners at the secondary schools.
Facilitate the development of one-to-one relationships between MSUN faculty and secondary partners for dual enrollment across the curriculum.
Serve as a liaison between dual enrollment students and support services (e.g., OTLE , Accessibility Services) to proactively ensure student success.
Actively develop relationships with secondary partners and assist dual enrollment students and secondary schools with regards to admission, registration, and fee payments.
Provide an MOU to each partner school each year.
Request stipends for secondary teachers who meet concurrent enrollment requirements.
Coordinate Class 8 licensing for university faculty as needed.
Keep dual enrollment students and high school counselors up to date on deadlines, offerings, early alerts and general assistance in all area.
Collaborate with Dean of Learning Excellence & Sponsored Programs to ensure that dual-enrollment related Perkins objectives are met.
Veterans’ Certification- Work with the Veterans’ Administration to ensure that veterans are receiving the appropriate benefits; advise students as to benefits, assist students in finding appropriate resources on campus for academic, personal, and financial needs.
Analyze information from the veterans’ association and communicate it to the students, faculty, and staff.
Work with business office and financial aid personnel to make sure that appropriate funding is applied to student accounts.
Maintain files and certify veterans’ coursework each term.
Answer general questions about MSU -Northern, academic polices and regulations.
Provide back up processing of university student applications at peak times; such as free college application week.
Become familiar with the process for an applicant to become an admitted student to MSU -Northern.
Assist Registrar as needed.
Required Qualifications – Experience, Education, Knowledge & Skills
Associate’s degree
Preferred Qualifications – Experience, Education, Knowledge & Skills
Demonstrated communication skills verbal and written
Demonstrated customer service skills
Higher Education experience
Basic computer skills
The Successful Candidate Will
Be a team player who is willing to go above and beyond to help the Registrar/Admission’s Office and Northern meet strategic goals and support students in meeting their academic and career goals.
Special Requirements
Physical Demands
The ability to perform the duties and responsibilities of the position, including some local travel, with or without reasonable accommodations.
This position has supervisory duties? No
Posting Detail Information
Announcement Number STAFF - VA - 2500004P
Number of Vacancies 1
Desired Start Date Immediate
Position End Date (if temporary)
Open Date
Close Date
Until an adequate pool is established No
Special Instructions Summary
Quick Link for Internal Postings https://jobs.msun.edu/postings/2475
Diversity Statement
Nondiscrimination Statement and Title IX Coordinator Notice Policy Statement
Montana State University-Northern ( MSUN ) commits to a learning and working environment that emphasizes the dignity and worth of every member of its community that is free from unlawful discrimination and harassment based upon race, color, religion, national origin, creed, service in the uniformed services (as defined in state and federal law), veteran status, sex, gender, age, political ideas, marital or family status, pregnancy, physical or mental disability, genetic information, gender identity, gender expression, or sexual orientation (taken together, generally, “protected-class harm”). An inclusive environment is necessary for a healthy and productive University community.
Consistent with MSUN’s commitment, and with all applicable law, the University prohibits unlawful discrimination or harassment, including sexual misconduct prohibited by Title IX of the Education Amendments of 1972, and will take appropriate action to prevent, resolve, and remediate the effects of protected-class harm.
The Discrimination, Harassment, and Retaliation Policy defines and prohibits protected-class misconduct, and the Discrimination Grievance Procedures set forth the University’s processes for addressing and resolving such reports. The Policy and Procedures apply to all University programs and activities, including, but not limited to, admissions, athletics, instruction, grading, University housing, and University employment. In addition, the law prohibits retaliation against an individual for opposing any practices prohibited by this Policy, for bringing or responding to a complaint of discrimination or harassment, for assisting someone with such a complaint, for attempting to stop such discrimination or harassment, or for participating in resolution of a complaint of discrimination or harassment.
Inquiries about the application of Title IX at the University and reports about all forms of protected-class discrimination and harassment should be made to the Director of Human Resources/ Title IX Coordinator:
Human Resources /Title IX
Montana State University-Northern
PO Box 7751
Havre MT 59501
Director of Human Resources/ Title IX Coordinator
Location:
208 Cowan Hall
Tel: (406) 265.3568
E-mail: titleixcoordinator@msun.edu or hr@msun.edu
Please note that reports can be made at any time, including during non-business hours, by using the email address or listed telephone number (and leaving a private message).
Title IX Coordinator
The Title IX Coordinator is responsible for coordinating the University’s compliance with federal and state discrimination and harassment laws, including Title IX. The Title IX Coordinator oversees compliance with the University’s Discrimination and Grievance Policy. Specifically, the Title IX Coordinator:
Coordinates educational programs and trainings regarding discrimination and harassment prevention for students and employees;
Responds to and seeks to resolve reports of discrimination and harassment following the Procedures;
Provides information about and, if requested, assists with criminal reporting;
Provides information about resources for obtaining advocacy, healthcare, and counseling services; and
Coordinates supportive and protective measures for members of the MSUN community.
A full copy of the University’s Discrimination, Harassment, and Retaliation Policy and the accompanying Discrimination Grievance Procedures are available on the Human Resources and Title IX website. More information about reporting options, resources, and other information about sexual harassment, including sexual assault, is located at the Human Resources and Title IX website: https://www.msun.edu/hr/titleix/index.aspx
This notice is disseminated annually to students and employees at the Montana State University-Northern.
For further information regarding Title IX and non-discrimination, visit http://www.ed.gov/ocr or contact:
U.S. Department of Education
915 Second Avenue, Room 3310
Seattle, WA 98174-1099
Telephone: (206) 607-1600
Facsimile: (206) 607-1601
Email: OCR .Seattle@ed.gov
https://www2.ed.gov/about/offices/list/ocr/know.html?src=ft
Montana State University -Northern makes reasonable accommodation for any known disability that may interfere with an applicant’s ability to compete in the hiring process or an employee’s ability to perform the duties of the job. In compliance with the Montana Veteran’s Employment Preference Act, MSU -Northern provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference or request accommodation, contact the Office of Human Resources, PO Box 7751, Montana State University-Northern, Havre, MT 59501; 406-265-3568; http://www.msun.edu/hr/forms/EmployPref.pdf
Applicant Documents
Required Documents
Resume
Cover Letter
List of References
Optional Documents
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Note to the applicant: In your cover letter, please address the required and preferred qualifications listed in the notice of vacancy for this job and how you meet each one.
(Open Ended Question)
- Please submit the Background Authorization Form which can be found here: http://www.msun.edu/hr/forms/Authorization_for_Background_Investigation-MSU-Northern.pdf Copy and paste this address into your browser's address bar to access this form. You may email it to hr@msun.edu or fax it to (406) 265-3530. You may also drop it off in Cowan Hall room 208. Please type YES in the answer box below (found in online application) showing you understand this additional requirement. (Open Ended Question)
(Open Ended Question)
Current or valid Montana Drivers' License:
I have a current and valid Montana Drivers' License
I can get a valid Montana Drivers' License
I have a vaild license for the state I am a resident of
I am not able to get a vaild license